Project Information

Bid Title

Bid 24-045A 2025 Big Timber Road at Madeline Lane and McLean Boulevard at Bowes Road Traffic Signals Project

Issuing Agency

City of Elgin, Illinois

Location

Illinois

Published Date

Mar 3, 2025

Closing Date

Mar 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

Bid 24-045A

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	Bid 24-045A (Bid 24-045A 2025 Big Timber Road at Madeline Lane and McLean Boulevard at Bowes Road Traffic Signals Project)
Issue Date & Time	3/3/2025 01:57:41 PM (CT)
Close Date & Time	3/25/2025 03:00:00 PM (CT)
Question Cut Off Date	3/20/2025 03:00:00 PM (CT)
Notes	Notice to Bidders Bid Number 24-045A Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Tuesday, March 25, 2025 for the 2025 Big Timber Road at Madeline Lane and McLean Boulevard at Bowes Road Traffic Signals Project.The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 10% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM on March 25, 2025, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx The scope of work consists of constructing new permanent traffic signals with traffic signal interconnect, and modifications to existing traffic signals for pedestrian accommodations, as set forth in the bid documents. The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Questions regarding this bid package can be directed to Mike Pubentz, Public Services Director, by email at pubentz_m@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Jeff Meindl at Hampton, Lenzini and Renwick at jmeindl@hlreng.com or (847) 697-6700. Dated: March 3, 2025 Daina DeNye, CPPO Purchasing Officer City of Elgin

Contact Information

Name	Daina DeNye Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	(847) 931-5604
Fax
Email	denye_d@cityofelgin.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8224592

Bid Attachments

File Name	Description	File Size
12 items in 1 pages
Bid 24-045A Big Timber Madeline Bowes & McLean FINAL.pdf	Specifications	2.82 MB	312274	6527341
Bid 24-045A Big Timber Madeline Signals Plans121024.pdf	Big Timber Madeline Signals Plans	24.28 MB	312274	6527352
Bid 24-045A Bowes & McLean Signal Plans.pdf	Bid 24-045A Bowes & McLean Signal Plans	9.17 MB	312274	6527355
Bid 24-045A BigTimber Madeline Schedule of Prices 2025.xlsx	Bid 24-045A BigTimber Madeline Schedule of Prices 2025	12 KB	312274	6527363
Bid 24-045A McLean Bowes Schedule of Prices 2025.xlsx	Bid 24-045A McLean Bowes Schedule of Prices 2025	10 KB	312274	6527367
02 Bond - bid.pdf	10% Bid Bond	55 KB	312274	6527413
Insurance Requirements (MASTER for Bidders & Contractors) 1-30-25.pdf	Insurance Requirements	107 KB	312274	6527417
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	Bidder's Employee Utilization Form	683 KB	312274	6527421
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	18 KB	312274	6527423
SEXUAL HARASSMENT POLICY.pdf	Sexual Harassment Policy	104 KB	312274	6527425
RESPONSIBLE BIDDER AFFIDAVIT 2024.pdf	RESPONSIBLE BIDDER AFFIDAVIT	110 KB	312274	6527429
15 2025 Construction Agr-FORM-11-9-20.pdf	Agreement	122 KB	312274	6527433

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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