Project Information

Bid Title

2026-27 Materials, Trucking, Sweeping & Brushing

Issuing Agency

Yamhill County

Location

Oregon

Published Date

May 7, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	2026-27 Materials, Trucking, Sweeping & Brushing
Category:	Invitation To Bid (ITB)
Status:	Open

Description: CALL FOR COMPETITIVE QUOTES for YAMHILL COUNTY CONTRACT MATERIALS SUPPLY FOR ROAD MAINTENANCE AND REPAIRS, TRUCKING SERVICES, AND SWEEPING Yamhill County invites Competitive Quotes from qualified proposers to provide contract materials supply services to be used in road maintenance and repairs, trucking services and sweeping for the Department of Public Works. The Competitive Quote requirements are set forth in the Competitive Quote Package available as described in this notice. RESPONSE PERIOD: Sealed Competitive Quotes, delivered to Yamhill County Department of Public Works, 2060 NE Lafayette Avenue, McMinnville, Oregon 97128, will be accepted until 2:00 p.m., May 27, 2026 at which time all Competitive Quotes received shall be opened and read aloud. It shall be the duty of the proposer to submit a Competitive Quote on or before the hour and date specified.  Yamhill County shall assume no responsibility for delay in U.S. Mail Service that results in late arrival of Competitive Quotes. Publication Date/Time: 5/7/2026 12:00 AM Closing Date/Time: 5/27/2026 2:00 PM Related Documents: 2026 YC Materials, Trucking, Sweeping and Brushing (PDF)

Attachment Preview

Yamhill County

Public Works Department

2060 Lafayette Avenue, McMinnville, Oregon 97128

Phone 503.434.7515 | Fax 503.472.4068 | Email pubwork@yamhillcounty.gov

_________________________________________________________________

2026-2027 COMPETITIVE QUOTE PACKAGE FOR:

1.) MATERIALS SUPPLY FOR ROAD MAINTENANCE AND REPAIRS

2.) CONTRACT TRUCKING SERVICES

3.) HIGHWAY AND/OR BRIDGE SWEEPING

[IMPORTANT: Every Proposer must return entire Competitive Quote Package.]

Prospective Proposer:

Yamhill County, Oregon invites sealed Competitive Quotes from qualified proposers to provide

contract materials supply used in road maintenance and repairs, sealed Competitive Quotes from

qualified proposers to provide contract trucking services to transport materials used in road

maintenance and repairs, or highway and/or bridge sweeping services. The solicitation

requirements are set forth in Part III of this Competitive Quote Package. The County intends to

enter into binding contractual agreements with more than one vendor for materials supply

services. The maximum sum paid to any vendor for contract materials supply services is not

expected to exceed $49,999.99 per project. The County intends to enter into binding contractual

agreements with more than one vendor for contract trucking services. The maximum sum paid

to any vendor for contract trucking services is $49,999.99 per project. The County intends to

enter into a binding contractual agreement with one vendor for County highway and bridge

sweeping services. The maximum sum paid to these service vendors is anticipated to exceed

$49,999.99. Supplemental terms and conditions contained herein shall be applicable to all

vendors unless expressly provided elsewhere herein.

This notice and the attached documents described below constitute a Competitive Quote Package

necessary for competing for the award of an agreement. The Competitive Quote Package

contains this notice and the following parts:

Part I........................ Call for Competitive Quotes

Part II ……………… Instructions to Proposers

Part III …………....... Requirements

Part IV ………….….. Statement of work

Part V ……………… Competitive Quote

If, following submission of this signed Competitive Quote Package, Yamhill County accepts the

proposer’s offer, then the proposer’s signed Competitive Quote package together with the

Yamhill County’s acceptance shall form the legally binding contractual agreement between the

parties.

Competitive Quote Packages for these services will be available at Yamhill County Department

of Public Works, 2060 NE Lafayette Avenue, McMinnville, OR 97128. Call (503) 434-7515 to

request a Competitive Quote Package. Competitive Quotes will be opened in the Public Works

Conference Room, located at the Department of Public Works offices at 2060 NE Lafayette

Avenue address in McMinnville, OR. 97128 at 2:00 pm on May 27, 2026.

Competitive quotes received after 2:00 pm on May 27, 2026, with not be accepted

Be sure to return the entire Competitive Quote Package with your Competitive Quote.

If you have questions or require further clarification, please contact Mark Lago at

lagom@yamhillcounty.gov

Mark Lago, Yamhill County Public Works Director

PART I

CALL FOR COMPETITIVE QUOTES for

YAMHILL COUNTY CONTRACT MATERIALS SUPPLY

FOR ROAD MAINTENANCE AND REPAIRS,

TRUCKING SERVICES, AND SWEEPING

Yamhill County invites Competitive Quotes from qualified proposers to provide contract

materials supply services to be used in road maintenance and repairs, trucking services and

sweeping for the Department of Public Works. The Competitive Quote requirements are set forth

in the Competitive Quote Package available as described in this notice.

RESPONSE PERIOD: Sealed Competitive Quotes, delivered to Yamhill County Department of

Public Works, 2060 NE Lafayette Avenue, McMinnville, Oregon 97128, will be accepted until

2:00 p.m., May 27, 2026 at which time all Competitive Quotes received shall be opened and

read aloud. It shall be the duty of the proposer to submit a Competitive Quote on or before the

hour and date specified. Yamhill County shall assume no responsibility for delay in U.S. Mail

Service that results in late arrival of Competitive Quotes.

FORMAT: Competitive Quotes must be submitted on the form in the Competitive Quote

Package called "Competitive Quote Proposal" (see Section V) and must be submitted in a sealed

envelope addressed and marked as specified in the Instructions to Proposers. The entire

Competitive Quote Package, including addenda, if any, must be returned with the signed

Competitive Quote.

COMPETITIVE QUOTE PACKAGE: Copies of the Competitive Quote Package are available

from Yamhill County Department of Public Works, 2060 NE Lafayette Avenue, McMinnville,

OR 97128. Call (503) 434-7515 to request a Competitive Quote Package.

Yamhill County reserves the right to reject any Competitive Quote not in compliance with

rules established in the Competitive Quote Package, and further reserves the right to reject any or

all Competitive Quotes upon a finding by the Board of Commissioners that it is in the public

interest to do so.

Mark Lago, Yamhill County Public Works Director

PART II

INSTRUCTIONS FOR PROPOSERS

1. PROPOSER’S DUTY: It shall be the duty of each proposer to submit a Competitive

Quote on or before the hour and date specified. Competitive Quotes must be physically received

at the time and place indicated. Yamhill County shall assume no responsibility for delay in US

Mail or other delivery service that results in late arrival of Competitive Quotes. The successful

proposer or proposers must execute a contractual agreement consistent with this Competitive

Quote Package as prepared by Yamhill County and as outlined herein.

2. FULL COMPLIANCE REQUIRED: To receive consideration, Competitive Quotes

received must comply with all requirements of the Competitive Quote Package. YAMHILL

COUNTY RESERVES THE RIGHT TO AWARD CONTRACTUAL AGREEMENTS FOR

MATERIALS SUPPLY FOR ROAD MAINTENANCE AND REPAIR SERVICES,

TRUCKING SERVICES, AND SWEEPING TO MULTIPLE PROPOSERS.

3. DISCREPANCIES AND OMISSIONS: Should discrepancies or omissions occur in the

conditions of this solicitation, or the proposer be in doubt as to their meaning, proposer should

contact Mark Lago, Yamhill County Public Works, at (503) 434-7515. All questions regarding

these services or requests for clarification must be received by 5 pm, May 18, 2026. A

written correction or addendum will then be sent to all prospective proposers. The County will

not be responsible for oral interpretations. Yamhill County reserves the right to waive minor

informalities with respect hereto and award in the best interest of Yamhill County.

4. ONLY HARD COPY QUOTES ACCEPTED: Competitive Quotes shall be on

the appropriate and applicable Competitive Quote Proposal form provided in this Competitive

Quote Package under Part V. Telephone, telegraphic or facsimile Competitive Quotes will not

be considered. Competitive Quote forms shall be completed in ink or typewritten without erasure

or alteration.

5. COMPLETE COMPETITIVE QUOTE PACKAGE REQUIRED: Each proposer must

return all documents contained in the Competitive Quote Package, including any addenda letters

which have been issued.

6. SIGNATURE OF PROPOSER: Each Competitive Quote must be signed by the

proposer with his or her usual signature in longhand with the name and address of the signor

printed or typed.

7. WORKERS COMPENSATION: Each Competitive Quote must include the name of the

proposer’s Workers Compensation Insurance Company and the policy/binder number.

8. QUOTE ENVELOPE: Competitive Quotes shall be in a sealed envelope,

addressed to Yamhill County Department of Public Works, 2060 NE Lafayette Avenue,

McMinnville, OR 97128. The name and address of the proposer shall be shown in the upper left

hand comer of the envelope and the envelope shall be clearly marked in the lower left hand

corner "2026 YAMHILL COUNTY CONTRACT MATERIALS, TRUCKING, AND

SWEEPING COMPETITIVE QUOTE PACKAGE”

9. WITHDRAWAL OF QUOTES: No Competitive Quote may be withdrawn after the hour

set for opening or before acceptance of the most favorable Competitive Quotes unless acceptance

of the Competitive Quotes is delayed beyond 30 days.

10. RIGHT TO REJECT QUOTES RESERVED: Yamhill County reserves the right to

reject any Competitive Quotes not in compliance with all prescribed solicitation procedures

and requirements, and may reject any or all Competitive Quotes upon a finding of the Board

of Commissioners that it is in the public interest to do so.

11. RIGHT TO PROTEST. Any proposer who is adversely affected or aggrieved by the

County’s award of contracts to other proposers on the same solicitation shall have seven (7)

calendar days from the notice of intent to award to submit to the Director a written protest of the

award. The written protest shall specify the grounds upon which the protest is based.

PART III

COMPETITIVE QUOTE REQUIREMENTS

SUPPLEMENTAL TERMS AND CONDITIONS

A. BACKGROUND: The Yamhill County Department of Public Works Road Division

Desires:

1. To use private materials supply companies to supply quantities of various

materials for road maintenance and repairs. Among other services, Yamhill County will utilize

private materials supply services to provide base rock, shoulder rock, rip rap and paving

materials.

2. To use private trucking companies to assist in moving large quantities of material

for road maintenance and repairs. Utilizing private trucks to move materials will allow Yamhill

County to keep its trucks working on other projects. Among other services Yamhill County will

utilize private trucking services to haul shoulder rock and rip rap, move rock from one storage

site to another, haul aggregate to various gravel roads and haul hot mix to paving crews.

3. To contract with a qualified highway sweeping firm to sweep debris on its paved

county roads.

B. WORK UNDER THESE AGREEMENTS. The successful proposer(s) will supply

materials, labor and equipment meeting the applicable project specifications. The project

specifications include the Competitive Quote Requirements in Part III and the Statement of

Work in Part IV.

1. Work under these agreements shall include all labor, materials and equipment

required to complete the applicable projects as described by the project specifications.

2. It is the responsibility of the successful proposer to provide all labor, materials

and equipment for a complete and finished project in compliance with the intent of the project

specifications.

3. Where the documents refer to a specific brand name item, such reference is

intended to designate the type, quality, size, grade or style of the material to be furnished and is

not intended to restrict a competitive procurement. Approval from Yamhill County must be

secured, prior to submitting a Competitive Quote, to use any alternate materials.

4. The successful proposers will commence and complete the applicable project

services in strict accordance with the terms and conditions and requirements set forth in this

Competitive Quote Package and any supplemental terms and conditions. By signature on and

submission of their Competitive Quote, each successful proposer acknowledges receipt of all

applicable contract documents in existence at the date of signature and represents to Yamhill

County that they have made a reasonable inspection of the applicable project site or sites and are

reasonably familiar with project conditions that might affect their performance of the applicable

projects hereunder. Services provided by successful proposers under these terms and conditions

will be performed in a manner consistent with that degree of care and skill ordinarily exercised

by members of the same profession currently practicing under similar conditions.

5. Work and services required by these documents shall commence upon Yamhill

County’s issuance of a Purchase Order. Services are anticipated to be required beginning as early

as July 1, 2026, and to be completed no later than June 30, 2027, unless extended or otherwise

modified by written notice or executed change order.

6. Work and services described herein shall be provided in accordance with these

terms and conditions and at the rates set forth in each successful proposer’s applicable

Competitive Quote (see section V), unless the price is otherwise modified by executed change

order or other written document signed by both parties. Payment shall be made by Yamhill

County either in a single payment following final approval of the applicable project by the

Yamhill County Director of Public Works, or as otherwise provided in a Purchase Order, and

may be subject to a 5% retainage. Upon satisfactory completion of project tasks, the successful

proposers shall notify Yamhill County in writing that they have completed performance and

requesting payment of any applicable retained amounts. Upon receipt of written notice, Yamhill

County will review the project work and services completed to date and, if acceptable, they shall

authorize payment of applicable retained amounts.

7. The risk of loss or damage to the subject matter of this agreement, arising from

any cause whatsoever, including acts of God, shall be upon the successful proposer until such

time as Yamhill County has accepted the work and services as provided hereunder.

8. No waiver of any breach of this agreement shall be held to be a waiver of any

other or subsequent breach. All remedies afforded in this agreement shall be taken and construed

as cumulative, that is, in addition to every other remedy provided therein or by law. The failure

Commodity Codes

• NAICS 484110General Freight Trucking, Local
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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