Project Information

Bid Title

Grocery and Frozen Foods

Issuing Agency

Newington publib Schools

Location

Connecticut

Published Date

May 12, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Invitation to Bid

The Newington Board of Education will accept sealed bids for the 2026-27 school year (July 2026 through June 2027) for Grocery and Frozen Foods until 9 a.m. Wednesday, June 10, 2026, and for Paper Products until 9:15 a.m. Wednesday, June 10, 2026, at the Foods and Nutrition Services Department, at Newington Town Hall, 200 Garfield Street (third floor) in Newington, CT.

Bid specifications and instructions are available on the district website at www.npsct.org under Departments, Foods and Nutrition Services, and Bid Opportunities.

The Board of Education reserves the right to reject any or all bids and to waive informalities in the best interest of the Town of Newington and the school district.

Questions regarding the bids should be directed to Dana L. Markovics, Director of Foods & Nutrition Services, (860) 665-8635 or foodservices@npsct.org .

General specifications and other bid data may be found in the bid package. To view, download, and/or print the invitation to bid, click on the Folder/PDF found in the document container below.

Search Documents

• .pdf

  
  2026-05-11

  
  Paper Bid 2026-2027
• .xlsx

  
  2026-05-11

  
  Paper Composite 2026-2027
• .xlsx

  
  2026-05-11

  
  Frozen, Grocery and Snacks Composite 2026-2027
• .pdf

  
  2026-05-11

  
  Grocery and Frozen Foods Bid 2026-2027

No matching records found

Attachment Preview

NEWINGTON PUBLIC SCHOOLS, NEWINGTON, CONNECTICUT 06111

INVITATION TO BID

Newington Public School Systems, Food Service Department is accepting bids for:

Paper Products & Supplies

Sealed proposals marked “Paper Products & Supplies Bid” will be received by: Wednesday,

June 10, 2026 until 9:15 a.m. at which time they will be publicly opened and read.

Products must meet or exceed health, quality and safety standards established by the CT State

Department of Health, CT Consumer Protection Division, the FDA (Food and Drug

Administration), the USDA (United States Department of Agriculture), the NSF (National Safety

Foundation, UL (Underwriters Laboratory), and OSHA (Occupational Safety and Health Act),

whichever is applicable.

The selected vendor shall ensure that any appropriate licenses or certifications required by the

State of Connecticut are maintained for the duration of the project. The firm must meet all

municipal, state and federal affirmative action and equal employment opportunity practices.

All contracts awarded shall comply with these regulations.

RETURN ALL PAGES OF BID

1

STANDARD INSTRUCTIONS TO BIDDERS

1. BIDS:

A. Sealed bids will be received until the time indicated on the attached invitation to

bid, a minimum of 30 days from solicitation posting to bid opening, for the

commodities or service there listed and will then be publicly opened and read.

B. Submit proposal (one copy) in an envelope marked with the bidder’s name and

address on the upper left hand corner. Proposal shall be made out in the exact form

of enclosed proposal form on bidder’s letterhead and shall be signed by an officer

of the company or corporation. Bids are to be plainly marked in the lower left hand

corner, Bid number, name of Bid, opening date and time. Address bids to:

Newington Public Schools, Foods & Nutrition Services, 200 Garfield Street,

Newington, CT 06111.

C. Bids may be withdrawn 45 days after bid opening if no award has been made.

D. The attached proposal is signed by the bidder with full knowledge of and in

agreement with, the standard and special instructions, conditions, and requirements

of this bid.

E. Bids received later than time and date specified will not be considered.

Amendments to, or withdrawals of bids received later than the time and date set for

bid opening will not be considered.

F. Bidders may be present at opening of bid

2. PRICE, TAXES, DISCOUNTS, STATEMENTS:

A. The bidder shall insert unit prices and extension as required on the bid schedule. In

case of error in the extension of prices in the bid, the unit price shall govern. The

unit price shall conform with the unit shown unless the Bidder elects to quote a

“lot” price. For example: If the unit is “ream”, do not quote price per thousand. If

the unit price is “gallon”, do not quote price per “drum”, etc.

B. Prices shall not include local, state or federal taxes as the Board is not liable.

Federal Excise Tax Exemption Certificates will be furnished to the bidder if

requested.

C. All prices submitted must be on a delivery basis as described in the attached special

instructions.

D. Bidders shall submit terms for payment in spaces provided in the price proposal

form showing the amount of cash discount which shall apply to his bid prices when

paid within the stated number of days showing in his proposal, and he shall also

indicate the number of days allowed for payment of the bid prices shown in his

proposal.

2

E. Prices inserted must be net and must include all cost of Inside Delivery at

destination, transportation paid.

F. Monthly statements are to be received with in five (5) working days after the last

day of the month.

G. Bidders shall note all items that are special ordered items and the estimated time of

delivery once item is placed.

H. Vendors implementing a diesel fuel surcharge will need to submit a fuel surcharge

matrix. The price of fuel will be based on the U.S. Department of Energy’s weekly

report. Price is based on the average retail price of Ultra Low Sulfur Diesel Fuel in

New England.

3. INSURANCE:

Contractors shall carry Worker’s Compensation and Public Liability and Property Damage

Insurance, including Contingent and Contractual Liability, as required by the General Laws

of Connecticut and the Town of Newington, and must assume all risks of damage or injury

to persons or property in connection with his work. The amounts for contractor’s liability

coverage shall be no less than the following:

General Liability Bodily Injury

Property Damage

Contractual Liability Bodily Injury

Property Damage

Property Damage Automobile

$ 500,000 per person;

$2,000,000 aggregate

$ 100,000 per occurrence;

$ 200,000 aggregate

$ 500,000 per person;

$2,000,000 aggregate

$ 100,000 per occurrence;

$ 200,000 aggregate

$1,000,000 each occurrence

4. DELIVERY:

A. Delivery must be at least once a month, possibly twice if necessary.

B. An acceptable delivery schedule must be developed by the vendor in cooperation

with the Foods & Nutrition Services Department and be mutually agreed upon.

C. The vendor must notify the Foods and Nutrition Services Department of any

ordered items that are unavailable prior to delivery.

D. Vendor shall notify the Foods and Nutrition Services Department the anticipated

time of arrivals for all deliveries.

E. All deliveries must be scheduled between the hours of 6:45AM to 1:45PM. All

items must be delivered in acceptable conditions.

F. Inspection will be done prior to the acceptance of all deliveries, only items that

meet bid specifications will be accepted. Only items ordered will be accepted.

3

Specifications cannot be modified by anyone other than a representative from the

Foods & Nutrition Services Office.

G. Product left outside the building will not be accepted.

F. The Board of Education may withhold acceptance of or reject any merchandise that

is found, upon examination, not to meet the specification requirements. When

rejected, it shall be removed by the contractor (vendor) within 10 days after

notification of rejection.

G. All deliveries of commodities hereunder shall comply in every respect with all

applicable laws of the Federal Government and/or the State of Connecticut.

H. Unless otherwise stated, deliveries must consist of new merchandise.

I.

Quantities in excess of those ordered will not be accepted.

J.

A legible and accurate invoice shall accompany each delivery and shall be signed

by a person authorized to receive deliveries.

K. Invoices must: Reflect contracted pricing, clearly identify delivered items, me

submitted within 5 days of delivery

L. Payment of correct invoices shall be made by the 10th of the following month.

5. SUBSTITUTIONS:

When a bid standard “Or Equal” is specified, the Bidder may offer an article that he

certifies to be equal in quality, performance, and in other essential characteristics to the bid

standard. Bidder must furnish any information such as specifications, test results, etc.,

which will help in determining whether an item is equal or superior to our bid standard. If

Bidder fails to name a substitute, he will be required to furnish the bid standard.

If alternates are bid, fully descriptive literature shall accompany the bid, and samples may

be required.

6. SAMPLES:

When samples are requested, they shall be delivered by the Bidder, properly identified,

prior to the opening of bids as specified in the special instructions. Samples shall be

submitted free of charge and become property of the Food Service Department. The

Director of Food Services may, at her discretion, hold the sample of the successful Bidder

or Bidders, for comparison with articles delivered on the purchase order, or orders issued

subsequent to the award.

4

7. INTERPRETATIONS AND AMBIGUITIES:

When a Bidder desires an interpretation or clarification of any ambiguity in the proposal,

he must write to the Director of Food Services prior to bid opening. The Director’s

interpretation shall be final and will be made known to all Bidders concerned.

8. RIGHTS RESERVED:

Newington Public Schools reserves the right to reject any or all bids, or the bid for any

one or more commodities or contracted services included in any or all bids, to waive any

informality in bids and unless otherwise specified, to buy any part or the whole from one

or more Bidders when it is to the Board of Education’s best interest to do so.

All work performed or services provided shall be to the satisfaction of the

Newington Public Schools. The Board of Education reserves the right to reject

any bid submitted by or on behalf of any individual or firm who has

previously failed to perform work or services to the satisfaction of the

Newington Public Schools, or has been debarred by the State of Connecticut,

or has had a contract vacated by any other school district, municipality or

other governmental entity.

9. AWARD:

Award will be made in the best interest of Newington Public Schools. Ability to render

satisfactory delivery and service will be considered in the award, as well as price. The

right is reserved to reject any or all bids received.

This is not an all-inclusive bid and Newington Public schools reserves the right

to make multiple awards or an alternate award if the awarded vendor cannot

meet delivery, quantity, or quality requirements. Award will be made to the

lowest responsive and responsible bidder whose bid conforms to all material

terms and conditions of this solicitation.

The award shall be for the period of one (1) year commencing with the school year

July 1, 2026 through June 30, 2027. U.S.D.A. Regulations permitting, Newington Public

Schools reserves the right to renew this contract with the successful bidder (vendor) to

cover two (2) additional years (2027-2028, 2028-2029 school years). Extension shall be

valid only upon written consent of both parties prior to the anniversary date of the contract.

Such renewal may include cost of living increases only as they relate to the Federal

Consumer Price Index.

5

Commodity Codes

• NAICS 311412Frozen Specialty Food Manufacturing
• NAICS 311999All Other Miscellaneous Food Manufacturing
• NAICS 424410General Line Grocery Merchant Wholesalers
• NAICS 424490Other Grocery and Related Products Merchant Wholesalers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.