Project Information

Bid Title

Printing & Mailing Services

Issuing Agency

City of La Vista

Location

Nebraska

Published Date

Feb 19, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Printing & Mailing Services
Category:	Professional Services
Status:	Open

Description: The City of La Vista is accepting proposal from qualified vendors for printing and mailing services for Community Guides, newsletters, and postcards. The City of La Vista publishes two (2) Community Guides and four (4) newsletters annually. For special events/projects, the City may also publish postcards up to five (5) times per year. These documents are mailed out to approximately 8,400 residential and commercial addresses. Due to the anticipated length of the agreement, there will only be one (1) Community Guide and two (2) newsletters published in 2026 under this agreement. Publication Date/Time: 2/19/2026 12:00 AM Closing Date/Time: 3/13/2026 10:00 AM Related Documents: Printing and Mailing RFP 2026

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City of La Vista, Nebraska

Request for Proposals

Printing & Mailing Services

ISSUE DATE:

February 18th, 2026

SUBMISSIONS DUE:

March 13, 2026 – 10:00a.m. CST*

*Late Proposals Will Be Rejected

REPLY TO:

Rachel Carl

City Clerk

8116 Park View Blvd.

La Vista, NE 68128

RCarl@CityofLaVista.org

402.331.4343

City of La Vista, Nebraska

Request for Proposals

Printing & Mailing Services

Published

Deadline for Questions

Deadline for Submission of Proposals

February 25, 2026

March 6, 2026

March 13, 2026

Proposal Submission

Sealed proposals will be received until 10:00 a.m. local time on March 13, 2026, at the La Vista City Hall, 8116

Park View Blvd., La Vista, Nebraska, 68128. Proposals received after this time will not be accepted.

Proposal submittals should be addressed as follows:

City of La Vista – Sealed Proposal for Printing & Mailing Services

Attn: Rachel Carl, City Clerk

8116 Park View Blvd.

La Vista, NE 68128-2198

It should be noted that all information submitted to the City is subject to the open records laws of the State

of Nebraska. Proprietary information must be appropriately marked.

The City of La Vista reserves the right to disqualify incomplete proposals, waive minor defects in proposals,

waive formalities or irregularities, request additional information from any respondent, change or modify

the scope of the project, negotiate terms with one or more of the respondents, reject any or all proposals,

and/or take any steps it deems necessary to act in the City’s best interest, without penalty.

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City of La Vista, Nebraska

Request for Proposals

Printing & Mailing Services

Notice

The City of La Vista is accepting proposal from qualified vendors for printing and mailing services for

Community Guides, newsletters, and postcards.

Background

The City of La Vista publishes two (2) Community Guides and four (4) newsletters annually. For special

events/projects, the City may also publish postcards up to five (5) times per year. These documents are

mailed out to approximately 8,400 residential and commercial addresses. Due to the anticipated length of

the agreement, there will only be one (1) Community Guide and two (2) newsletters published in 2026

under this agreement.

General Information

La Vista is one of the fastest growing cities in the State of Nebraska with a population of approximately

17,000. It is a relatively young, progressive city situated in the southwestern portion of the Omaha

Metropolitan Area. The City has a Mayor-Council form of government and employs a professional City

Administrator to serve as the chief administrative officer of the City. La Vista has seven departments

including Administration, Administrative Services, Community Development, Library, Police, Public Works,

and Recreation.

Period of Performance

A contract awarded as a result of the RFP will be for a term of eighteen (18) months and is intended to

begin on July 1, 2026 and end on December 31, 2027.

Tentative Schedule

The following dates are being provided for your information and planning purposes. Although every effort

will be made to follow this schedule, we reserve the right to modify the dates as necessary.

Action

Release of RFP

Published

Deadline for Questions

Deadline for Submission of Proposals

Vendor Interviews, if applicable, week of

Contract Awarded

Contract Start Date

Required Contents of Proposals

At a minimum, each proposal must include the following:

Date

February 18th, 2026

February 25, 2026

March 6, 2026

March 13, 2026

March 16, 2026

April 7, 2026

July 1, 2026

1. Transmittal Letter – Provide a transmittal letter signed by an authorized representative of the firm.

2. Attachment A: Rate Proposal (Pages 7 - 9 of 15)

3. Attachment B: References (Page 10 of 15)

4. Attachment C: Declaration of Bidder (Page 11 of 15)

5. Copies of Sample Documents Requested by the City (See Page 5, Item 1.2)

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General Conditions and Instructions for Bidders

These General Conditions and Instructions for Bidders are incorporated herein and made part of these

specifications.

1. Interested firms shall submit one (1) unbound, single-sided original of bidding documents on

standard weight paper (no heavy weight paper or tabbed dividers). Sample printed materials shall

be comparable to specifications of the documents listed on pages 8-9 of this request for proposals.

2. Faxes or electronic submissions, or any other media other than listed in #1 are not acceptable.

3. Any proposer may withdraw his/her proposal, either personally or by written request, at any time

prior to the closing time for receipt of proposals.

4. Proposals received after the scheduled closing time for receipt of proposals will be returned,

unopened to the proposer(s).

5. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least sixty

(60) days.

6. The City of La Vista is not bound to recommend a proposal on the basis of the lowest quoted price

alone.

7. Any discount quoted will be deducted from the price when bill is paid. All appropriate government

discounts should apply.

8. The owner reserves the right to reject any or all bids, and to waive informalities or irregularities in

the bidding, and to negotiate contract terms with the various bidders when such is deemed by the

owner to be in its best interest. The right is also reserved to accept or reject any part of bid unless

otherwise indicated by vendor.

9. Instructions, manufacturer’s catalog numbers, etc., where shown herein are for descriptive

purposes to guide the bidder in interpreting the standard, quality, design, and performance

desired and shall not be construed to exclude proposals based on furnishing other types of

materials.

10. Any substitutions must equal or surpass the specifications. When submitting a substitute article

as equal, full name and description must be given, the City reserving the right, however, of deciding

upon its suitability for the purpose intended.

11. Prices quoted shall not be subject to increase during the entire term of the contract. However,

should there be a reduction in the price of any one or more items covered by the contract, during

the period of the contract, the price to the City of La Vista shall be reduced to equal the revised list

price less the discount herein quoted.

12. The City shall have the right to inspect any material or services specified herein. Equipment,

supplies, or services that fail to comply with the specification herein as regards to design, material,

or workmanship are subject to rejection at the option of the City. Any materials rejected shall be

removed from the premises of the City of La Vista at the expense of the vendor.

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13. All prices and notations must be in ink or typewritten. Mistakes may be crossed out, and

corrections typed adjacent and must be initialed in ink by person signing the proposal.

14. Bids must be submitted on the forms provided in a sealed envelope plainly marked “Sealed

Proposal for Printing & Mailing Services” with material description, date and time of closing

written thereon. All bid proposals must be signed by an authorized officer or employee of the

company and include the firm name.

15. Questions regarding the scope of work and specifications received less than five (5) business days

before the proposal opening shall not be answered. Any interpretation or correction of the

proposed documents will be made only by addendum, duly issued, and a copy of such addendum

will be posted on the City’s website: CityofLaVista.org. The City is not responsible for any other

explanations or interpretations of the proposed documents. Questions should be directed to

Rachel Carl, City Clerk, at 402-331-4343 or by e-mail to

RCarl@CityofLaVista.org before proposal is submitted.

16. As required by State Law, neither the vendor nor his subcontractors shall discriminate against any

employee or applicant for employment, to be employed in the performance of this contract, with

respect to their hire, tenure, terms, conditions, or privileges of employment or because of their

race, color, religion, sex, disability, or natural origin.

Additional Requirements

Notwithstanding anything in these specifications to the contrary:

1. Taxes. Purchases by the City are exempt from the payment of federal excise taxes and Nebraska

sales and use taxes, and all such taxes shall be excluded from bids. Tax exemption certificates will

be provided upon request.

2. Modifications. Bidder understands, acknowledges and agrees that no employee, agent or

representative of the City has any authority to make any representations, statements, warranties,

agreements or modifications to, of, or regarding these specifications or any contract of the City

without the written approval of the City Administrator; provided, however, that any

representation, statement, warranty, agreement or modification that has any actual or potential

impact to the City of more than $5,000 shall require the prior written approval of the Mayor and

City Council of the City of La Vista.

3. Fair Labor Standards. Pursuant to Neb. Rev. Stat. Section 73-102, by submitting a bid, supplier

hereby represents and certifies to the City of La Vista that supplier is complying with, and will

continue to comply with, fair labor standards in the pursuit of its business and, if supplier is the

successful bidder, in the execution and performance of the contract on which it is bidding; and in

the execution and performance of said contract, fair labor standards will be maintained.

4. Shipping. Publications must be dropped at the central Omaha office of the United States Postal

Service, which is located at 1124 Pacific St. Rm 107, Omaha, NE 68108.

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Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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