Project Information

Bid Title

RFP Restoration of 30,000lb capacity Pup Trailer for QIN Roads Department

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Dec 1, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Restoration of 30,000lb capacity Pup Trailer for QIN Roads Department
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: Refurbishment (to a usable, safe condition) of 30,000lb pup trailer utilized by the QIN roads department to increase the load capacity of road fill materials their Kenworth T880 truck, can transport in one trip. This trailer has been seriously weather-damaged, and will require many new parts. Work needed to refurbish the trailer includes: rebuilding the air brake system; fixing electrical wiring and lights; replacing damaged suspension components; installing new tires; replacing rotten hoses; servicing hydraulic system; replacing rotten hoses, and more. SITE VISIT REQUIRED FOR BIDDERS. SEE RELATED DOCUMENT BELOW Publication Date/Time: 12/1/2025 12:00 AM Closing Date/Time: 12/17/2025 3:00 PM Contact Person: Please send bids by e-mail to bids@quinault.org attention Ms. Cora Pope. Bids must submitted by 3PM on Wednesday, December 17, 2025. Late bids will be rejected. If you have questions regarding this RFB, or would like to schedule a site visit, please contact: Cody Cook-Winscher, Air Quality Specialist cody.cook-winscher@quinault.org 360-276-8215 ext. 7310 Related Documents: Pup trailer rehabilitation RFB

Attachment Preview

QUINAULT INDIAN NATION

Owner

PO Box 189, 1214 AALIS Drive

Taholah, WA 98587

REQUEST FOR BIDS

Location and legal address:

Quinault Indian Nation Administrative Complex—1214, Aalis Dr. (PO box 89)

Taholah, WA, 98587

The Quinault Indian Nation Air Quality Program is seeking bids for the refurbishment of a 30,000lb load

capacity pup trailer used by the QIN Roads Department to a safe, usable condition. The department will use

the trailer to increase the overall capacity of its accompanying dump truck it uses to transport fill material

and gravel. Bids over $18,000 will not be considered. The contractor will be responsible for traveling to

Taholah to complete the restoration work; or to transport the pup trailer offsite from Taholah to complete

the refurbishment. The scope of work for the refurbishment will include at least the following tasks:

• fix electrical wiring and lights

• rebuild air brake system

• clean service wheel bearings /axle and suspension components

• replace damaged suspension components (broken leaf spring)

• install new needed tires

• service and repair hydraulic system/ related components

• replaced rotten hoses

• repair damage to anti buck stabilizer system (requires some

• new parts)

• Contractors must complete an on-site visit to assess the condition of the trailer and assess the work

needed before their bids will be considered.

Please send bids by e-mail to bids@quinault.org attention Ms. Cora Pope. Bids must submitted by 3PM on

Wednesday, December 17, 2025. Late bids will be rejected. If you have questions regarding this RFB, or would

like to schedule a site visit, please contact:

Cody Cook-Winscher, Air Quality Specialist

cody.cook-winscher@quinault.org

360-276-8215 ext. 7310

NOTE:

• Quinault TERO Prevailing Wages apply

• Unless contractor is a sole proprietorship, Workman’s Compensation coverage will be required.

• Performance/Payment Bond is not required for this project

This RFB does not commit QIN to award a contract, to pay any costs incurred in preparation of a response to

this invitation, or to procure or contract for services or supplies. Bidders will not offer any gratuities, favors or

anything of monetary value to any employee, officer, or agent of the Nation for the purpose of influencing

favorable disposition toward either their proposal or any other proposal submitted as a result of this RFB. All

proposals submitted hereunder become the exclusive property of the Nation. The Nation reserves the right to

accept all or part of the bid, or to decline the whole bid.

The successful bidder will sign a Certification and Debarment Form, provide a W-9, submit certifications of

required insurance coverage, and obtain a Quinault Indian Nation business license for all firms/subcontractors

doing work on the Quinault Reservation. Subcontracts must be approved by the Quinault Indian Nation.

Nation’s Tribal Employment (TERO)

The Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian Preference policy that

applies to this contract—see attached. Other TERO requirements include submission of a Compliance Plan

prior to commencing work on the Quinault Indian Reservation. Contact Evelyn Kalama 360-276-8211 ext. 4805

EKalama@quinault.org

BID SCHEDULE

NOTE: BIDS shall not include Washington State and local sales tax on all items delivered to the site on the

Quinault Indian Reservation. Washington State B&O taxes do not apply to construction charges performed

within the boundaries of the Quinault Indian Reservation. All other applicable taxes and fees may apply.

BIDDERS ARE ADVISED TO REFER TO THE WASHINGTON STATE, DEPARTMENT OF REVENUE,

INDIAN TAX GUIDE AT:

http://dor.wa.gov/content/findtaxesandrates/retailsalestax/indians/indiantaxguide/default.aspx.

The undersigned certify that they have examined the location of the project, and read and thoroughly

understand the plans, specifications, and contract governing the work embraced in this improvement or as

much thereof as can be completed with the money available, in accordance with the said plans, specifications,

contract, and the following schedule:

BIDDER agrees to perform all the work described in a fixed bid.

ITEM

Base Bid

DESCRIPTION

New parts for the trailer

Labor

Mileage & Towing

AMOUNT

$

Number of days to complete

TOTAL BID

$_______________________

Name of Firm

NOTE: If bidder is a corporation, write State of Incorporation; if a partnership, give full names and addresses

of all parties below.

Signed by

,

Officials Capacity

Print Name

Address

Federal Tax ID #

Email address: __________________________

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors
• NAICS 336212Truck Trailer Manufacturing

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