Project Information

Bid Title

INSURANCE BROKERAGE SERVICES

Issuing Agency

City of South Miami

Location

Florida

Published Date

Jan 9, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

(RFP) No. HR2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	(RFP) No. HR2026-01
Bid Title:	INSURANCE BROKERAGE SERVICES
Category:	Bids & RFP's
Status:	Open

Description: NOTICE IS HEREBY GIVEN that the City of South Miami (“City”) is soliciting responses from interested and qualified companies, firms, and individuals (“Proposers”) for “Insurance Brokerage Services.”  Interested Proposers may obtain a copy of Request for Proposals  RFP No. HR2026-01  (the “RFP”) to be issued on January 9, 2026, at City Hall (6130 Sunset Drive, South Miami, FL 33143), on the City’s website at www.southmiamifl.gov , or on DemandStar at https://network.demandstar.com/ . The RFP contains detailed information about the Scope of Services, submission requirements, and selection procedures. Publication Date/Time: 1/9/2026 11:00 AM Publication Information: Miami Herald Local Closing Date/Time: 2/12/2026 10:00 AM Submittal Information: Electronically through Demand Star Electronic Bid System Pre-bid Meeting: NONE SCHEDULED Contact Person: Steven Kulick, Chief Procurement Officer email: Steven.Kulick@SoMiFL.gov Special Requirements: The City will only accept proposal submissions electronically through the DemandStar Electronic Bid System (E-Bidding). To register as a business, go to https://network.demandstar.com/ Related Documents: FINAL RFP - Insurance Brokerage Services 1.9.26

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CITY OF SOUTH MIAMI

REQUEST FOR PROPOSALS (RFP) No. HR2026-01

INSURANCE BROKERAGE SERVICES

City of South Miami Commission

Mayor Javier Fernández

Vice Mayor Brian Corey

Commissioner Lisa Bonich

Commissioner Steve Calle

Commissioner Danny Rodriguez

City of South Miami City Hall

6130 Sunset Drive

South Miami, Florida 33143

ISSUE DATE: January 9, 2026

SUBMITTAL DUE DATE: February 12, 2026

SUBMITTAL DUE TIME: 10:00 AM

RESPONSE OPENING DATE: February 12, 2026

RESPONSE OPENING TIME: 10:30 A.M.

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PUBLIC NOTICE

REQUEST FOR PROPOSALS RFP No. HR2026-01

INSURANCE BROKERAGE SERVICES

NOTICE IS HEREBY GIVEN that the City of South Miami (“City”) is soliciting responses from

interested and qualified companies, firms, and individuals (“Proposers”) for “Insurance Brokerage

Services.” Interested Proposers may obtain a copy of Request for Proposals RFP No. HR2026-01 (the

“RFP”) to be issued on January 9, 2026, at City Hall (6130 Sunset Drive, South Miami, FL 33143), on the

City’s website at www.southmiamifl.gov, or on DemandStar at https://network.demandstar.com/. The RFP

contains detailed information about the Scope of Services, submission requirements, and selection

procedures.

All notices and any addenda issued by the City with respect to the RFP will be made available on the City’s

website and Demand Star. It is the Proposer’s sole responsibility to ensure receipt of any issued notice or

addenda relating to this RFP once posted to the website. The proposal submission shall be submitted

electronically via DemandStar and marked “Proposal to City of South Miami, RFP No. HR2026-01 for

Insurance Brokerage Services.”

The City will only accept proposal submissions electronically through the DemandStar Electronic

Bid System (E-Bidding). To register as a business, go to https://network.demandstar.com/

Proposals must be received by the City by no later than 10:00 AM February 12, 2026 Any proposal

submission received after this time and date will be rejected and returned unopened. Proposers are

responsible for ensuring that their proposal is received in the City by the deadline.

Proposals will be publicly opened through video conferencing using the Zoom platform on February 12,

2026 at 10:30 AM, local time. Members of the public are invited to view the proposal opening meeting

through Zoom at https://zoom.us/j/3056636339 or by listening to the proposal opening meeting on a

dedicated phone line by dialing +1-786-635-1003 Meeting ID: 3056636339.

The City hereby provides notice to all Proposers of the imposition of a Cone of Silence for this solicitation,

as set forth in Section 8A-7 of the City Code. “Cone of Silence," as used herein, means a prohibition on

communication regarding a competitive solicitation such as a request for proposal, request for

qualification, request for information or request/invitation for bid between a potential vendor, service

provider, proposer or bidder, or agent, representative, lobbyist or consultant for the potential bidder; and

(i) members of the City commission; (ii) the City's professional staff; or (iii) any member of the City's

selection, evaluation or negotiation committee. Please contact the City Clerk and/or City Attorney with

any questions on the Cone of Silence.

Date Issued: January 9, 2026

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TABLE OF CONTENTS

Section

Section 1: Information for Proposers

Section 2: Terms and Conditions

Section 3. Scope of Services

Section 4: Proposal Form Package and Attachments

Page

4

14

20

24

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SECTION 1.

INFORMATION FOR PROPOSERS

1.1. INTRODUCTION/GENERAL BACKGROUND.

The City of South Miami, Florida (the “City”) is soliciting proposals (“Proposals”) from interested

and qualified companies, firms, and individuals (“Proposers”) for “Insurance Brokerage

Services” (the “Services”) as set forth in greater detail in Section 3 of this Request for Proposal

(“RFP”).

1.2. SCHEDULE OF EVENTS.

The following schedule is anticipated for this RFP process, but is subject to change by the City, in

its sole discretion, at any time during the RFP procurement process.

No.

Event

1 Advertisement/Distribution of RFP

Date*

Time*

(EST)

January 9, 2026 11:00 AM

2 Non-Mandatory Pre-Proposal Meeting

Deadline to Submit Questions / Requests for Clarification

3 City Issues Addenda and Responds to Questions

4 Deadline to Submit Proposals – Submission Deadline

NONE

SCHEDULED

January 28, 2026 10:00 AM

February 4. 2026 10:00 AM

February 12, 2026 10:00 AM

E-BID OPENING VIA VIDEO CONFERENCING VIA THE ZOOM

5

PLATFORM at https://zoom.us/j/3056636339 ,or listen to the meeting on

a dedicated phone line by dialing +1-786-635-1003 Meeting ID:

February 12, 2026

10:30 AM

3056636339.

6 Initial City Staff Review of Proposal Submissions

February 17, 2026 10:00 AM

7 Evaluation Selection Committee Review

February 26, 2026 10:00 AM

8 Oral Presentations Before Evaluation Selection Committee (if requested)

TBD

9 Selection of Successful Proposer(s) and Negotiation by City Manager

TBD

10 Award Agreement(s) at City Commission Meeting

March 17, 2026 7:00 PM

1.3. PROPOSAL DUE DATE.

Sealed Proposals must be submitted electronically through the DemandStar Electronic Bid

System at https://network.demandstar.com/. All sealed proposals must be received by 10:00 AM

E.S.T. on February 12, 2026 (the “Submission Deadline”). Sealed proposals will be publicly

opened through video conferencing using the Zoom platform. Members of the public are invited

to view the proposal opening meeting through Zoom at https://zoom.us/j/3056636339 or by

listening to the proposal opening meeting on a dedicated phone line by dialing +1-786-635-1003

Meeting ID: 3056636339.

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1.4. PRE-SOLICITATION CONFERENCE AND SITE(S) VISIT.

A pre-solicitation conference will NOT be scheduled for this RFP. Prior to submitting a Proposal,

each Proposer should become familiar with the conditions that may, in any manner, affect the

Services to be performed by the awarded contractor or the equipment, materials and labor required.

The Proposer is also required to examine carefully the Scope of Services set forth in Section 3 of

this RFP and be thoroughly informed regarding any requirements or conditions that may in any

manner affect the Services to be performed under the Agreement. No allowances will be made

because of lack of knowledge of any conditions or requirements.

1.5. ADDENDA, CHANGES, OR REQUESTS FOR INTERPRETATION DURING

PROCUREMENT PROCESS.

The City will not respond to oral inquiries or questions concerning this RFP. All written inquiries,

requests for interpretation or clarification shall be sent to:

Steven P. Kulick

City of South Miami Chief Procurement Officer

6130 Sunset Drive

City of South Miami, FL 33143

E-Mail: Steven.Kulick@SoMiFL,gov

Facsimile: (305)669-2636

Any written inquiry or request for interpretation or clarification must be sent by e-mail or written

correspondence and received by the City no later than January 28, 2026 at 10:00 AM.

All such interpretations or clarifications will be made in writing in the form of an Addendum to

this RFP issued by the City to all known and/or registered prospective Proposers. Each prospective

Proposer shall acknowledge receipt of such Addenda by including it in the Proposal Form. All

Addenda shall be a part of this RFP and a part of the Agreement and each Proposer will be bound

by such Addenda, whether or not received. It is the responsibility of each prospective Proposer to

verify that it has received all Addenda issued before Proposals are submitted and opened.

1.6. SUBMISSION OF PROPOSAL.

Sealed Proposals must submitted electronically through the DemandStar Electronic Bid System

at https://network.demandstar.com/ by the Submission Deadline and must be marked as “Proposal

to City of South Miami, RFP No. HR2026-01 for Insurance Brokerage Services” and

addressed to:

Steven P. Kulick

City of South Miami Chief Procurement Officer

6130 Sunset Drive

City of South Miami, FL 33143

E-Mail: Steven.Kulick@SoMiFL,gov

THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A PROPOSAL TO THE

CITY ON OR BEFORE THE SUBMISSION DEADLINE IS SOLELY AND STRICTLY THE

RESPONSIBILITY OF THE PROPOSER. THE CITY IS NOT RESPONSIBLE FOR ANY

DELAYS THAT MAY OCCUR DURING THE SUBMISSION OF PROPOSALS. ANY

PROPOSAL RECEIVED AFTER THE SUBMISSION DEADLINE STATED IN THIS RFP

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Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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