Project Information

Bid Title

Asphalt Patch Repair, Sealcoat & Striping

Issuing Agency

South Colonie Central School District

Location

New York

Published Date

May 14, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Asphalt Patch Repair, Sealcoat & Striping

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Request for Bid

ASPHALT PATCH REPAIR, SEALCOAT & STRIPING

Board of Education

South Colonie Central School District

102 Loralee Drive,

Albany NY 12205

Phone: (518) 869-3576

SUBMISSIONS DUE BY: May 27, 2026 at 10:00AM

ATTACHMENTS: (Complete attachments where applicable and

returned with proposal)

A) Bidders Cover Sheet

B) Bid/Pricing Sheet

C) Insurance requirements

D) Non-Collusion Certification

E) C of C Iran Divestment Act 2012

F) References

In accordance with the provisions of Section 103 of the General Municipal Law,

an advertisement has been published in the local newspaper.

SECTION I - GENERAL INFORMATION/CONDITIONS

Summary Statement:

The purpose of this Request for Bid (RFB) is to establish a contract with a contractor for

on-call services as needed to provide asphalt patch repair work on district owned

property such as, but not limited to roadways, alleys, parking lots and pads. The work

includes dig outs, patch repairs of utility trenches, thin skin patches and pot hole

patching, and marking and striping. The intent of this RFB is to award a contract to the

lowest responsible and responsive bidder whose bid meets the requirements of the

RFB. Bidders shall make all investigations necessary to thoroughly inform themselves

about the District. No plea of ignorance by the bidder of conditions that exist or that may

hereafter exist as a result of failure or omission on the part of the bidder to make the

necessary examinations and investigations, or failure to fulfill in every detail the

requirements of the RFB, will be accepted as a basis for varying the requirements of the

District or the compensation to the vendor.

General Information:

South Colonie Central School District operates one high school, two middle schools and

five elementary school.

SECTION II - GENERAL REQUIREMENTS

Instructions to Bidders:

The contract will be awarded in accordance with the Sealed Bid procurement method.

The submission of a bid will indicate that the bidder (1) has read the instructions, (2) will

abide by the terms and conditions governing this Request for Bid, and (3) understands

the requirements for delivery of the services specified.

General Instructions:

Vendor must submit all required forms with their bid. A completed bid packet must be

submitted. Each bid is considered a binding contract. Bidders cannot change prices

after they have been awarded a contract. When a bid contract is awarded, the

successful bidder must provide all of the services.

Questions:

Contractors are responsible for reading carefully and understanding fully the terms and

conditions of this RFB. If a site visit to any of the areas referenced in this RFB, is

required by the contractor then it is their responsibility to visit. Request for clarification

or additional information must be made to the proper contact below.

Email questions to dearawayr@scolonie.org in the subject line “Asphalt Patch

Repair, and Sealcoat & Striping Questions”. All questions must be received by

May 20, 2026 by 4:00PM. All questions will be responded to by May 21, 2026 by

4:00PM.

SECTION III - TERMS AND CONDITIONS

1. The issuance of this RFB request constitutes only an invitation to submit a response to

the District.

2. No officer of the school district or member of the Board of Education shall have interest in

this bid.

3. This Bid request does not commit the District either to award a contract or to pay

any costs incurred in the preparation of a submission. Bidders shall bear all costs

associated with submission preparation, submission and attendance at

presentation interviews, or any other activity associated with this bid request or

otherwise.

4. All bids and accompanying documentation become the property of the South

Colonie Central School District. The District shall not divulge any information

presented to anyone outside the District, unless required by law, without the

written approval of the individual or firm. The District reserves the right to use the

information and any ideas presented in any submission in response to this RFB

request, whether or not the submission is accepted. Submitted bids may be

reviewed and evaluated by any person or outside consultant retained by the

District, other than one associated with a competing applicant, as designated by

the District. If a bidder believes that any information in its bid constitutes a trade

secret and wishes such information not be disclosed if requested by a member of

the public pursuant to the State Freedom of Information Law, Article 6 of the

Public Officers Law, the bidder shall submit with its bid a letter specifically

identifying the page number, line or other appropriate designation, that

information which it deems to constitute a trade secret and explain in detail why

such information is a trade secret. Failure by a bidder to submit such a letter with

its bid identifying trade secrets shall constitute a waiver by the applicant of any

rights it may have under Section 89 (Subdivision 5) of the Public Officers Law

relating to protection of trade secrets.

5. If applicable it is incumbent upon the contractor(s) to pay the prevailing rate of

wages as established by the NYS Department of Labor.

6. Prevailing Wage Rate as part of the requirements of Article 9 (sections 230-239)

of the NYS Labor Law, requires Public Work Contractors and Subcontractors to

pay laborers, workers or mechanics employed in the performance of a Public

Works contract not less than the prevailing rate of wages and to provide

supplements (fringe benefits) in accordance with prevailing practices in the

locality where the work is performed. Any Federal or State determination of a

violation of any Public Works law or regulation, or Labor Law, or any OSHA

violation deemed “seniors or willful” may be grounds for a determination of

vendor non-responsibly and rejection of bid.

7. If applicable the Contractor must provide a copy of payroll records, when

requested, showing prevailing wages paid to each employee for any School

District project.

8. The District neither makes nor assumes any contractual obligation by issuing this

RFB request, receiving and evaluating responses, or making preliminary bidder

selections. Providing a response as provided herein shall neither obligate nor

entitle a bidder to enter into a contract with the District.

9. The District reserves the right to determine in its sole and absolute discretion

whether any aspect of the bidder’s submission satisfactorily meets the criteria

established in this RFB request, the right to seek clarification from any Bidder(s),

and the right to cancel and/or amend, in part or entirely, the RFB request, at any

time prior to a written contract.

10. It is understood that any submission received and evaluated by the South Colonie

Central School District will be used as the basis for the cost and terms of a contract

between the District and the particular bidder. In submitting a response, it is

understood by the bidder that the District reserves the right to accept any

submission, to reject any and/or all submissions and to waive any irregularities or

informalities that the District deems is in its best interest.

11. The District is not obligated to respond to any submission nor is it legally bound in

any manner whatsoever by the submission of a response.

12. Each response shall be reviewed for completeness and for the technical and

administrative requirements of the RFB request. The District has the option of

requesting the bidder to submit missing information or provide clarification of those

issues deemed incomplete, or disqualifying the bid. A bid may be disqualified for

lack of response to such a request.

13. RFB’s submitted to the District must be valid for a period of at least 120 days from

the deadline for receipt of bid responses as defined in the time frame section of

this document.

14. The selected bidder’s bid will become part of any resulting legal contract, should

contracts be awarded. The term of the resultant contract shall commence upon

award and shall remain in effect until completion, inspection, and final acceptance

of specified project(s) unless terminated, cancelled, or extended as otherwise

provided herein.

15. The District may, from time to time, inform other local governmental entities and

school districts that they may acquire items or services listed in this Request for

Bids. Such acquisition(s) shall be at the prices stated herein, and shall be subject

to bidder’s acceptance. Other local government entities or school districts

purchase orders shall be submitted directly to the vendor within the specified

contract period referencing the District’s contract. South Colonie Central School

District will not be liable or responsible for any obligations, including, but not limited

to, payment, and for any item ordered by an entity or school other than the South

Colonie Central School District.

16. When specifications are revised, the South Colonie Central School District will

issue an addendum addressing the nature of the change. Bidders must sign and

include it in the returned bid package.

17. It is a requirement that bidders indicate specifically in the response any sub-

contract, alliance, partner, franchise, or other “non-employee” relationship with any

resource(s) they will utilize if they are chosen as the selected bid. Note: The

District reserves the right to approve and designate sub-contractors to be used in

any of the services being proposed.

18. South Colonie Central School District reserves the right to introduce additional

factors not contained in this RFB request in order to obtain the most suitable

solution. After submitting a bid, each respondent must be prepared to have the

operational aspects of their bid reviewed in detail by District representatives.

19. Bids shall be opened publicly at the District’s Central Office location, or other duly

designated location, on the “received by” date and time indicated on the cover

page. The name of each bidder shall be read publicly and recorded. Unless

disclosure of final bid pricing would constitute an impairment of negotiations, the

proposed bid, cost, or sum of each proposer will be read publicly as well. The

content of bids shall not be subject to public inspection until after contract award.

Subsequent to contract award, bids may be reviewed unless they, in total or in

part, contain information which is exempt from disclosure pursuant to the Freedom

of Information Law (e.g. a trade secret).

20. At any time prior to the specified bid due time and date, a bidder (or designated

representative) may withdraw their bid.

21. The District reserves the right to award contracts for individual projects or for any

combination of projects deemed to be most advantageous to the District.

Notwithstanding any other provision of the RFB, the District expressly reserves the

right to:

• Waive any immaterial defect or informality; or

• Reject any or all bids, or portions thereof; or

• Reissue an invitation for bid.

22. The District Board of Education reserves the right to award a contract in the best

interest of the District. The Board of Education’s decision will be final.

Bidders Default – Failure of the Bidders to comply with any of these provisions

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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