Project Information

Bid Title

Weapon Detection System for Burke County Public Schools

Issuing Agency

County of Burke

Location

North Carolina

Published Date

Dec 11, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-0108

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-0108
Bid Title:	Weapon Detection System for Burke County Public Schools
Category:	Finance
Status:	Open
Bid Recipient:	Brian Nieft - Purchasing Agent

Description: Burke County, in partnership with Burke County Public Schools, has been awarded a Federal Grant for the purchase of a weapon detection system for Burke County Schools. The County is seeking bids from qualified vendors to provide, install, and provide training for a weapon detection system. See attached documents for complete details and submission requirements. Publication Date/Time: 12/11/2025 2:00 PM Closing Date/Time: 1/8/2026 2:00 PM Submittal Information: Sealed Bids Only Bid Opening Information: 01/08/26 @ 2:15pm Pre-bid Meeting: None Related Documents: BCSP Weapon Detection System RFP

Attachment Preview

Request for Proposals

Weapon Detection System for

Burke County Public Schools

RFP-2026-0108

December 11, 2025

Procurement Contact

Brian Nieft

Purchasing Agent

Burke County

200 Avery Avenue

Morganton, NC 28655

828-764-9058

purchasing@burkenc.org

Bid Form | 9

RFP-2026-0108

BCPS Weapon Detection System RFP

December 11, 2025

Table of Contents

1. INTRODUCTION ........................................................................................ 3

2. OVERVIEW ................................................................................................ 4

3. INSTRUCTIONS......................................................................................... 4

4. SPECIFICATIONS...................................................................................... 5

5. EVALUATION OF BIDS AND AWARD PROCEDURES ............................ 6

6. GENERAL CONDITIONS AND REQUIREMENTS..................................... 7

7. LIMITATIONS, CANCELLATION, AND ADDITIONAL WORK .................. 8

8. BID FORM.................................................................................................. 9

Page | 2

RFP-2026-0108

BCPS Weapon Detection System RFP

December 11, 2025

1. INTRODUCTION

Burke County, in partnership with Burke County Public Schools, has been awarded a Federal Grant

for the purchase of a weapon detection system for Burke County Schools. The County is seeking

bids from qualified vendors to provide, install, and provide training for a weapon detection system.

Submittal deadline is January 8, 2026, at 2:00pm.

Sealed bids must be submitted in person, mail, or special courier service to the Burke County

Finance Office at the addresses below with the firm’s name and RFP-2026-0108 written on the

outside of the envelope/box:

Mail:

Burke County Finance Office

Attn: Brian Nieft

PO Box 219

Morganton, NC 28680

Delivery/FedEx/UPS/Courier:

Burke County Finance Office

Attn: Brian Nieft

200 Avery Avenue

Morganton, NC 28655

No Pre-Bid Meeting will take place.

Questions can be emailed to purchasing@burkenc.org no later than 5pm, on Monday, December

29, 2025. Answers to all submitted questions will be posted on the website below.

Any bid received later than the specified date and time will not be accepted or considered.

Bid opening will take place at 2:15pm on Monday, January 8, 2026, in the Burke County 1st Floor

Conference room located at 200 Avery Ave, Morganton, NC 28655.

Please visit www.burkenc.org/Bids.aspx to download this information and any updates on the

project.

Page | 3

RFP-2026-0108

BCPS Weapon Detection System RFP

December 11, 2025

2. OVERVIEW

Burke County, in partnership with Burke County Public Schools, submitted an application for the US

Department of Justice 2025 COPS Office School Violence Prevention Programs (SVPP). Burke

County was selected for funding, and a large portion of the funding is to purchase a portable

weapon detection system. This system will be used by Burke County Public Schools to help keep

weapons out of schools and provide added security at athletic events.

3. INSTRUCTIONS

3.1. COMMUNICATIONS

All communications, any modifications, clarifications, amendments, questions, responses or

any other matters related to the Request for Proposals (RFP) must be made only through the

Procurement Contact noted on the cover of this RFP. A violation of this provision is cause for

the County to reject a Company’s bid. No contact regarding this document with other County

employees or Burke County Public School employees is permitted and may be grounds for

disqualification.

3.2. BIDDER ACKNOWLEDGEMENT

The Bid will remain subject to acceptance for 90 days after the Bid Opening, or for such longer

period of time that Bidder may agree to in writing upon request of the County.

3.3. DUPLICATE BIDS

No more than one (1) bid from any Bidder will be considered by the County. In the event

multiple bids are submitted in violation of this provision, the County will have the right to

determine which bid will be considered, or at its sole option, reject all such multiple bids.

3.4. BID SIGNATURES

An authorized company official must sign Bids. Each signature represents binding commitment

upon the Bidder to provide the goods and/or services offered to the County if the Bidder is

determined to be the lowest responsive, responsible Bidder.

3.5. BIDDERS RESPONSIBILITIES

The Bidder must be capable, either as a firm or a team, of providing all parts as described

herein. Exclusion of any parts or services for this Bid may serve as cause for rejection.

The successful Bidder will be responsible for all work in this solicitation whether they are

provided or performed by the successful Bidder or subbidder(s). Further, the County will

consider the successful Bidder to be the sole point of contact with regard to contractual

matters, including payment of any and all charges resulting from the cost of any contract. The

Page | 4

RFP-2026-0108

BCPS Weapon Detection System RFP

December 11, 2025

successful Bidder must be an authorized dealer of the proposed scale and associated

equipment.

3.6. PROPOSAL SUBMITTAL REQUIREMENTS

Submission shall consist of the following in a sealed envelope/box labeled with the firm’s name

and RFP-2026-0108 on the outside of the envelope/box:

a) Cover letter on the Bidder’s letterhead, summarizing the pricing total and

outlining the vendors’ terms and conditions, signed by the representative

managing the account.

b) 1 paper copy of the submission including the bid form found at the end of

the RFP.

4. SPECIFICATIONS

4.1. EQUIPMENT

The County is seeking quotes for the following weapon detection system equipment:

Type: CEIA OPENGATE® Automatic Screening System

Quantity

13

5

1

13

52

Description

OPENGATE with LTE Module

Large Stabilizing Baseplate

Encapsulated NILECJ2B Test Piece

Battery Chargers

Battery, Lithium 18V, 15A

Also include pricing for any training, set-up, or installations fees.

Freight costs must also be included; specific cost is preferred but estimation will also be

accepted.

4.2. ANTICIPATED TIMELINE

Task

RFP Advertised

RFP Questions Due

RFP Submissions Due

Vendor Selected & Notified

Equipment Delivered

Date

12/11/2025

12/29/2025

01/08/2026

01/08/26 – 01/15/26

TBD (within 90 days of

notification of selected

vendor preferred)

Time

2:00pm

5:00pm

2:00pm

Page | 5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 561621Security Systems Services (except Locksmiths)

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