Project Information

Bid Title

Workers' Compensation Medical Bill Review Services

Issuing Agency

City of Pasadena

Location

California

Published Date

Feb 25, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-0027

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFP-0027

Title: Workers' Compensation Medical Bill Review Services

Addenda: 0

Release Date: 2/25/2026

Due Date: 3/25/2026

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Workers' Compensation Medical Bill Review Services

Request for Proposals

City Managers Office

541990

Project ID: 2026-RFP-0027

Release Date: Wednesday, February 25, 2026

· Due Date: Wednesday, March 25, 2026 2:00pm

Posted Wednesday, February 25, 2026 9:51am

All dates & times in Pacific Time

Draft Response No Bid

Time Remaining: 27 days, 19 hours, 12 minutes

Post Information

Posted At:Wed, Feb 25, 2026 9:51 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pasadena (City) is soliciting proposals from qualified firms to provide state­ of-the-art Workers' Compensation Medical Bill Review services for a term of five years.

Background

The Risk Management Division of the City Managers Office is responsible for managing the City's Workers' Compensation Program. Risk Management staff administers Workers’ Compensation claims for all City Departments. Over the past three fiscal years, the City's Workers' Compensation Program has processed an average of 24,425 Workers' Compensation transactions. Each medical bill received must be reviewed for compliance and reconciled with the State's fee schedule for medical services. This is a critical cost containment component of the City's Workers' Compensation Program, as the fee schedule for medical services is substantially lower than health care providers' usual and customary charges. The City is seeking a qualified vendor to review medical bills in a timely and accurate manner in compliance with all applicable regulations to achieve maximum cost savings.

Timeline

Release Project Date:

February 25, 2026

Question Submission Deadline:

March 11, 2026, 2:00pm

Proposal Submission Deadline:

March 25, 2026, 2:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services
• NAICS 541618Other Management Consulting Services

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