Project Information

Bid Title

Physical Capital Needs Assessment (PCNA) & Energy Audit (EA) Services Authority-Wide

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Mar 5, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#600-12-26

Original Source

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Bid Documents

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Project Description

Physical Capital Needs Assessment (PCNA) & Energy Audit (EA) Services Authority-Wide

RFP/RFQ#600-12-26

OPEN

The Housing Authority of the city of Pittsburgh seeks proposals for Physical Capital Needs Assessment (PCNA) & Energy Audit (EA) Services Authority-Wide.

Issue Date:

Feb 17, 2026 08:00 am

Meeting Date:

Feb 26, 2026 11:00 am

Deadline Date:

Mar 12, 2026 11:00 am

Procurement Documents

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Feb 12, 2026

Feb 12, 2026

RFP #600-12-26 Physical Capital Needs Assessment (PCNA) & Energy Audit (EA) Services Authority-Wide

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Feb 26, 2026

Feb 26, 2026

Pre-Submission Meeting Sign In Sheet

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Mar 5, 2026

Mar 5, 2026

Addendum # 1 - RFP #600-12-26 Physical Capital Needs Assessment (PCNA) & Energy Audit (EA) Services Authority-Wide

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Attachment Preview

Procurement Department

4 12 Boulevard of the

Allie s

P it t s burgh, P A 15 219

www.hacp.org

Request for Proposals (RFP)

RFP #600-12-26

Physical Capital Needs Assessment (PCNA) &

Energy Audit (EA) Services Authority-Wide

Due: 11:00 a.m. on March 12, 2026

To: Mr. Brandon Havranek,

Associate Director of Procurement & Contracting Officer

412 Boulevard of the Allies, Pittsburgh, PA 15219

Website: www.hacp.org/doing-business/procurement-search/

Housing Authority of the City of Pittsburgh (HACP)

RFP #600-12-26

Agency-Wide PCNA & Energy Audit Services

SECTION I

INTRODUCTION

The Housing Authority of the City of Pittsburgh (HACP) issues the following Request for

Proposals (RFP) from persons or organizations capable of providing Physical Capital

Needs Assessment (PCNA) and Energy Audit (EA) Services (together, the Services) on

an agency-wide, as-needed basis. Professionals deemed qualified through this process

will be eligible to receive future task orders issued by the HACP during the term of the

contract.

The Services will be paid from the HACP’s funds provided by the U.S. Department of

Housing and Urban Development (HUD) and, therefore, all work performed must be in

compliance with all rules and regulations of this program and all other applicable Federal

regulations including but not limited to, Handicap Accessibility (Section 504), Americans

with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), Davis-

Bacon wage requirements, Environmental Protection Agency rules and regulations,

HUD’s Modernization Design Standards and Federal procurement requirements. In

addition to the Federal laws and regulations, all work must also be performed in

compliance with all Commonwealth of Pennsylvania laws and regulations, and local

building codes.

Selection into the vendor pool does not guarantee the award of any task order, and future

task orders may be issued to one or more qualified professionals through additional

competitive requests or direct selection, as permitted by applicable procurement

regulations.

The Authority is contemplating the award of a professional service contract, or contracts,

(Attachment B) to qualified professionals for an initial Term of three (3) years, with

two (2), one-year extension options for a maximum term of five (5) years. Services

will be authorized through individual task orders and may vary in scope, size, location,

and source of funding.

If submitting alterations to the HACP contract for review and acceptance by the HACP,

please submit an electronic version in MS Word format with your proposal. If submitting

your company contract for review and acceptance by the HACP, please submit an

electronic version in MS Word format with your proposal. If your contract is not included

with your proposal, it is assumed that the HACP’s contract will be used and is binding.

2

Housing Authority of the City of Pittsburgh (HACP)

RFP #600-12-26

Agency-Wide PCNA & Energy Audit Services

If submitting questions in writing, please send to:

Housing Authority of the City of Pittsburgh

Attn: Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies, 6th Floor

Pittsburgh, PA 15219

(412) 456-5000 ext. 2890

If submitting questions via email, please send to brandon.havranek@hacp.gov

A complete proposal package may be obtained from: Business Opportunities

Section of the HACP website, www.hacp.org

TIMELINE FOR THIS RFP

Following are the key dates and submission instructions associated with this RFP.

March 12, 2026

11:00 AM

February 26, 2026

11:00 AM

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

Pre-Submission Meeting

Join Zoom Meeting

https://hacp-

org.zoom.us/j/82686353069?pwd=AOGZ0N1PB3Ir1lH76YM

1MfRmY8BA5m.1

Meeting ID: 826 8635 3069

Passcode: 868393

February 27, 2026

11:00 AM

One tap mobile

+13052241968,,82686353069#,,,,*868393# US

+13092053325,,82686353069#,,,,*868393# US

Deadline for the Submission of Written

Questions

Please submit questions to Brandon Havranek at

brandon.havranek@hacp.gov

Deadlines are subject to extension at the HACP’s discretion and will be communicated as an

addendum to this solicitation.

3

Housing Authority of the City of Pittsburgh (HACP)

RFP #600-12-26

Agency-Wide PCNA & Energy Audit Services

The HACP will also accept submissions for this Request for Proposals in the following

methods:

In-Person Drop-Off

By Mail

Online

Only from 8:00 a.m. until the closing time of 11:00 a.m.

on March 12, 2026 in the conference room of the One Stop

Shop located in the lobby of the first floor of 412 Boulevard of

the Allies, Pittsburgh, PA 15219.

Proposals may be mailed via USPS at which time they will be

Time and Date Stamped at 412 Boulevard of the Allies, 6th

Floor, Pittsburgh, PA 15219.

For respondents wishing to submit online, please go to the

following web address to upload documents:

https://www.dropbox.com/request/JCqa8pCYkhraFXz96F

YR

Please include your name and email address when prompted

before submitting and upload all relevant attachments in the

same document. Formatting for online submission should be

organized in the same manner as if submitting the

information via flash drive. The title of the uploaded proposal

shall be as follows:

[Full Company Name]_RFP #600-12-26 Technical

[Full Company Name]_RFP #600-12-26 Fee

In the unlikely event your proposal is too large to be

uploaded as a single file, add: _Part-1, _Part-2… etc. to the

end of the file name.

ALL PROPOSALS MUST BE RECEIVED NO LATER THAN 11:00 A.M.

ON March 12, 2026, REGARDLESS OF THE SELECTED DELIVERY

MECHANISM.

4

Housing Authority of the City of Pittsburgh (HACP)

RFP #600-12-26

Agency-Wide PCNA & Energy Audit Services

SECTION II

SCOPE OF SERVICES

The Scope of Services described herein represents the anticipated range of PCNA and

EA Services that may be required by the HACP during the contract term. While the

scope applies generally to all future task orders issued under the vendor pool, the

specific requirements, deliverables, schedules, and pricing for each assignment will be

defined in individual Task Orders. The selected professional(s) shall provide thorough

inspections of property exteriors, interiors, and systems, including common spaces,

grounds, and related infrastructure, to analyze the remaining economic life of all building

components.

TASK REQUIREMENTS

Specific scopes of work, including unit counts and locations, will be defined through

individual Task Orders under the Contract. The selected professional(s) shall perform

the following in compliance with the Contract, individual Task Order(s), and all

regulatory programs and specifications cited below and shall conduct the Services in

accordance with the following regulatory requirements.

COMPLIANCE STANDARDS

● HUD RAD PCNA: U.S. Department of Housing and Urban Development (HUD)

Rental Assistance Demonstration (RAD) “Physical Condition Assessment

Statement of Work and Contractor Qualifications Standards” (Attachment M)

● HUD Section 18: U.S. Department of Housing and Urban Development (HUD)

Section 18 Demolition Requirements (Attachment N)

● PHFA Tab 34: Pennsylvania Housing finance Agency (PHFA) “Project Capital

Needs Assessment & Energy Audit” requirements for LIHTC applications (Tab 34)

(Attachment O)

● Radon Testing: The Services may include radon testing, as prescribed by HUD

and PHFA standards, as further described in Attachment M.

Additionally, all data and information must be delivered in a format acceptable of the

HACP, HUD, and/or PHFA. The reporting system shall be capable of sorting and filtering

data by any variable used during the assessment and must support direct export to MS

Word and/or Excel. Additionally, selected firms shall input data into the HUD CNA eTool

as required by specific task orders. This functionality is required so that detailed reports

of physical improvement needs and associated costs can be generated for each unit by

any combination of variables collected during inspection.

TERM

The period of performance for each assignment shall commence immediately upon the

issuance of a Notice to Proceed (NTP), as time is of the essence for the completion of

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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