Project Information

Bid Title

RFP# 148-MAINT-052 Parking Lot Maintenance at 3 Schools

Issuing Agency

Asheville City Schools

Location

North Carolina

Published Date

Mar 19, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP# 148-MAINT-052 Parking Lot Maintenance at 3 Schools

Issue Date: 3/19/2026

DUE DATE: 4/14/2026 at 3:00 pm

Required Pre-Proposal Site Visit: 3/31/2026 at 2:00 pm

See attached PDF for full information.

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S​ TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS​

R​ EQUEST FOR PROPOSALS​

#​ 148-MAINT-052​

​PROJECT:​

U​ SING AGENCY:

​Parking Lot Maintenance at 3 Schools PROJECT​

Asheville City Schools​

​ISSUE DATE: 3/19/2026​

P​ roposals​s​ ubject​t​o​​the​c​ onditions​​made​a​ ​​part​h​ ereof​​will​​be​​received​​until​​April,​​14,​2​ 026​a​ t​​3:00​p​ m​,,​f​or​f​urnishing​​all​

​labor, materials, equipment, and services incidental and implied, for completion of the project described herein.​

T​ HE PROCUREMENT PROCESS​

T​ he following is a general description of the process by which a firm will be selected to provide services.​

​1.​

R​ equest for Proposals is issued to prospective contractors.​

2​ .​

T​ here​ ​will​ ​be​ a​ ​ M​ andatory​ ​Pre-Proposal​ S​ ite​ V​ isit​ ​on​ 3​ /31/2026​ ​at​ 2​ :00​ p​ m​ a​ t​ ​Asheville​ ​High​ S​ chool,​

​located​a​ t​​419​​McDowell​​St,​​Asheville,​​NC​​28803.​​Attendance​​is​​required.​T​ he​S​ ite​V​ isit​w​ ill​m​ ove​​from​o​ ne​

s​ chool​ ​to​ ​the​ n​ ext​ u​ ntil​ ​all​ 3​ ​ s​ chools​ ​are​ v​ isited.​ ​Proposals​ w​ ill​ ​not​ b​ e​ a​ ccepted​ f​rom​ ​Proposers​ ​not​

r​epresented at the Mandatory Pre-Proposal Site Visit.​

​3.​

T​ he deadline for written questions is three (3) days prior to the due date.​

C​ hris Pohlman, Purchasing Specialist​

P​ hone: 828-350-6101​

E​ mail:​​chris.pohlman@acsgmail.net​

​4.​

​All​P​ roposals​​must​​be​​received​​by​t​he​​Purchasing​S​ pecialist​n​ ot​​later​t​han​​the​d​ ue​d​ ate​a​ nd​t​ime​s​ pecified​

a​ bove,​a​ t​w​ hich​​point​​all​​proposals​​will​​be​i​mmediately​​thereafter​​opened.​A​ ttendance​b​ y​​Proposers​​at​t​he​

​Public​O​ pening​i​s​n​ ot​r​equired.​T​ abulations​o​ f​​proposals​a​ nd​​award​​information​​may​b​ e​o​ btained​b​ y​​written​

​request.​

a​ .​ A​ ll​​Proposals​m​ ust​​be​​fully​s​ ealed​​and​​reference​​RFP#​​148-MAINT-052​​on​​the​​outside​​of​t​he​​package.​

​Providing​​one​​original​​Proposal​i​s​​sufficient.​​Additional​​copies​​of​​Proposals​a​ re​​not​n​ ecessary.​E​ mailed​

p​ roposal​ ​submissions​ ​will​ N​ OT​ b​ e​ ​accepted.​ A​ ll​ s​ ealed​ p​ roposals​ s​ hould​ b​ e​ ​clearly​ l​abeled​ ​with​ t​he​

f​ollowing:​

A​ sheville City Schools​

A​ ttn: 148-MAINT-052​

​c/o Chris Pohlman​

8​ 5 Mountain Street​

​Asheville, NC 28801​

b​ .​ P​ roposal​ ​Forms​ ​must​ b​ e​ ​signed​ ​and​ ​dated​ b​ y​ a​ n​ ​official​ ​authorized​ t​o​ ​bind​ t​he​ ​firm.​ U​ nsigned​

​proposals will not be considered.​

c​ .​

P​ roposals​ m​ ust​ i​nclude​ ​Identification​ ​of​ ​HUB​ ​Certified/Minority​ B​ usiness​ P​ articipation,​ ​as​ w​ ell​ a​ s​

​either​ A​ ffidavit​ ​A​ o​ r​ A​ ffidavit​ B​ ,​ ​as​ a​ pplicable.​ R​ equired​ f​orms​ ​and​ i​nstructions​ ​are​ ​included​ ​as​

​Exhibit A​t​o this solicitation.​

5​ .​

P​ roposals​ w​ ill​b​ e​​evaluated​​according​​to​​completeness,​c​ ontent,​​experience​w​ ith​s​ imilar​​projects,​​ability​o​ f​

t​he​​offeror​​and​​its​​staff,​​and​​cost.​ ​Award​o​ f​​a​​contract​​to​o​ ne​o​ fferor​​does​n​ ot​m​ ean​​that​t​he​o​ ther​​proposals​

l​acked​m​ erit,​b​ ut​t​hat,​​all​f​actors​​considered,​​the​s​ elected​​proposal​w​ as​d​ eemed​m​ ost​a​ dvantageous​​to​t​he​

​State.​

6​ .​

A​ sheville​ C​ ity​​Schools​r​eserves​t​he​​right​​to​​reject​a​ ny​​or​a​ ll​​offers​w​ hen​​such​​rejection​​is​d​ eemed​t​o​​be​​in​

​the best interest of Asheville City Schools.​

​Asheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​1​ ​o​ f​1​ 0​

​(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)​

P​ ROPOSAL FORM​

​#148-MAINT-052​

P​ arking Lot Maintenance at 3 Schools PROJECT​

​DUE DATE: 4/14/2026 at 3:00 pm​

​The​ ​undersigned​ h​ aving​ ​carefully​ ​read​ ​and​ ​considered​ t​he​ ​terms​ ​and​ c​ onditions​ ​of​ t​he​ ​Contract​ ​Documents​ f​or​ t​he​

P​ arking​​Lot​M​ aintenance​​at​​3​​Schools​​Project​f​or​A​ sheville​C​ ity​S​ chools,​N​ orth​​Carolina,​​does​h​ ereby​o​ ffer​t​o​p​ erform​

s​ uch​ ​services​ o​ n​ ​behalf​ ​of​ t​he​ ​District,​ o​ f​ ​the​ t​ype​ ​and​ q​ uality​ a​ nd​ i​n​ ​the​ m​ anner​ ​described,​ ​and​ s​ ubject​ t​o​ ​and​ i​n​

a​ ccordance​ ​with​ t​he​ ​terms​ a​ nd​ ​conditions​ s​ et​ ​forth​ ​in​ t​he​ ​Contract​ D​ ocuments​ a​ t​ ​the​ ​rates​ ​on​ t​he​ P​ roposal​ ​Forms​

h​ ereinafter set forth.​

​Proposer: ________________________________________________________________________________________​

​Address: _______________________________________________________________________________________​

C​ ity/State/Zip: ___________________________________________________ Phone: __________________________​

M​ BE Status: ___________________ Fax: ______________________ Email: __________________________________​

N​ umber of Years in Business:​

_​ ____________________​

N​ umber of Years Experience in commercial seal coating projects:​ _​ ____________________​

E​ stimated Start Date:​ ​_____________________​

​Estimated Duration:​

​_____________________​

A​ sheville High School Portion–​

​Cost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

​Cost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Asheville High School​

​$___________________​

$​ ___________________​

$​ ___________________​

​$___________________​

$​ ____________________​

A​ sheville Middle School Portion–​

C​ ost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

C​ ost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Asheville Middle School​

$​ ___________________​

​$___________________​

​$___________________​

$​ ___________________​

$​ ____________________​

A​ sheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​2​ ​​of​​10​

I​saac Dickson Elementary School Portion–​

C​ ost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

C​ ost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Isaac Dickson Elementary​

​$___________________​

$​ ___________________​

$​ ___________________​

$​ ___________________​

$​ ____________________​

W​ ill a discounted price be offered to perform work at all three locations?​

Y​ es _________ No __________​

T​ otal Cost for All 3 Schools, including any discount offered, or full combined price, if applicable:​

​Cost for Cleaning & Preparation:​

​$___________________​

C​ ost for Crack Filling (Linear Footage)​

​$___________________​

C​ ost for Seal Coating (Square Footage)​

​$___________________​

C​ ost for Restriping (Number of Stalls/Linear Foot)​ ​$___________________​

​Total Project Cost​

​$____________________​

​Required​: At least three (3) references for similar projects. (Please attach extra sheets as needed).​

R​ equired​: Licensing Information. (Please attach extra sheets as needed).​

​Required​: Specification Sheets for sealer and crack​​filler. (Please attach extra sheets as needed).​

R​ equired​: Identification of Minority Business Participation​f​orm, including either Affidavit A or Affidavit B, as applicable.​

T​ herefore,​ ​in​ c​ ompliance​ ​with​ t​his​ R​ equest​ ​for​ P​ roposals,​ ​and​s​ ubject​t​o​​all​c​ onditions​​herein,​t​he​​undersigned​​offers​

a​ nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:​

​By: (Signature) ___________________________________________________ Date: _________________________​

​Printed Name ____________________________________________ Title: __________________________________​

​END OF PROPOSAL FORM​

​Asheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

​Page​​3​o​ f​1​ 0​

​1.​ ​PURPOSE​

​The​​purpose​o​ f​t​his​​solicitation​i​s​​to​​request​​Proposals​f​or​t​he​c​ racking​f​illing,​​seal​c​ oating,​a​ nd​r​estriping​o​ f​​the​

a​ sphalt​​parking​​lot​l​ocated​​at​t​hree​​(3)​s​ chools​​within​A​ sheville​C​ ity​S​ chools​(​“ACS”),​a​ s​p​ er​​the​s​ pecifications​

​described herein. The goal is to extend the life of the pavement and improve safety and appearance.​

​2.​ S​ COPE OF WORK​

A​ ​​map​​of​t​he​A​ sheville​H​ igh​S​ chool​c​ ampus,​l​ocated​a​ t​4​ 19​​McDowell​​St,​​Asheville,​​NC​​28803,​i​s​​included​a​ s​

​Exhibit​​B​t​o​t​his​​solicitation.​​The​r​oad​​and​p​ arking​a​ reas​​that​a​ pply​​to​​this​s​ olicitation​a​ re​​indicated​​in​​yellow​o​ n​

E​ xhibit B. Areas not highlighted in yellow do not apply to this solicitation.​

A​ ​ ​map​ o​ f​ ​the​ A​ sheville​ ​Middle​ ​School​ c​ ampus,​ l​ocated​ a​ t​ 2​ 11​​S.​​French​​Broad​​Ave,​​Asheville,​N​ C​2​ 8801,​i​s​

​included​​as​​Exhibit​​C​​to​t​his​s​ olicitation.​T​ he​r​oad​​and​p​ arking​​areas​t​hat​a​ pply​t​o​​this​s​ olicitation​​are​i​ndicated​

i​n yellow on Exhibit C. Areas not highlighted in yellow do not apply to this solicitation.​

A​ ​m​ ap​​of​t​he​​Isaac​​Dickson​E​ lementary​S​ chool​c​ ampus,​​located​a​ t​1​ 25​​Hill​​St,​A​ sheville,​​NC​2​ 8801,​​is​i​ncluded​

a​ s​​Exhibit​​D​t​o​​this​​solicitation.​T​ he​​road​​and​​parking​a​ reas​t​hat​​apply​​to​​this​​solicitation​​are​i​ndicated​​in​y​ ellow​

​on Exhibit D. Areas not highlighted in yellow do not apply to this solicitation.​

​The scope of work includes the following:​

S​ ite​ P​ reparation:​ T​ horoughly​ c​ lean​ ​the​ e​ ntire​ ​asphalt​ s​ urface,​ ​removing​ a​ ll​ d​ irt,​ d​ ebris,​ ​and​ ​loose​ ​gravel​

​using power blowers and brooms.​

​Edge Cleaning: Remove all vegetation and debris from the edges, curb lines, and cracks.​

C​ rack​ ​Filling:​ ​Clean​ a​ nd​ ​fill​ a​ ll​ c​ racks​ ​1/4​ i​nch​ ​or​ ​larger​ ​with​a​ ​​hot-applied​p​ olymeric​m​ odified​​rubberized​

​crack sealant or approved equivalent.​

O​ il Spot Treatment: Apply a primer to all oil/gasoline stains to ensure seal coat adhesion.​

​Seal​ ​Coating:​ ​Apply​ o​ ne​ (​1)​ ​coat​ o​ f​ ​high-quality​ ​coal​ t​ar​ ​emulsion​o​ r​a​ sphalt​e​ mulsion​s​ ealer,​​mixed​w​ ith​

​water, sand (3-5 pounds per gallon), and a latex modifier, to the entire applicable parking lot surfaces.​

​Restriping:​​Repaint​​all​​parking​s​ talls,​h​ andicap​​symbols,​a​ rrows,​​and​c​ rosswalk​​using​​white​o​ r​​yellow​t​raffic​

​paint (latex or alkyd) as per the existing layout.​

C​ leanup:​R​ emove​​all​​traffic​​control​d​ evices​a​ nd​​ensure​t​he​s​ ite​​is​c​ lean​​upon​p​ roject​c​ ompletion.​​All​​waste​

​to​​be​​transported​o​ ff​​site​​and​​disposed​o​ f​a​ t​a​ n​​approved​s​ ite.​​All​​permits​​and​a​ ny​​fees​a​ ssociated​​with​t​his​

​project must be included in the Proposal.​

3​ .​ ​REQUIREMENTS AND SPECIFICATIONS​

​The requirements and specifications include the following:​

E​ xperience: Contractor must have at least three (3) years’ experience in commercial seal coating projects.​

​Materials: All materials must be applied according to manufacturer specifications.​

W​ eather​ ​Conditions:​ W​ ork​ ​shall​ ​only​ b​ e​ ​performed​ w​ hen​ t​emperatures​ a​ re​ ​55ºF​ ​and​ ​rising,​ ​with​ n​ o​ ​rain​

​forecast for 24 hours post-application.​

S​ ite Access: Work must be coordinated to allow for partial access to the parking lot during business hours.​

​Safety: The contractor is responsible for barricading the work area to prevent vehicular/pedestrian traffic.​

A​ sheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​​4​​of​1​ 0​

​4.​ S​ UBMISSION REQUIREMENTS​

P​ roposals must include the following information:​

o​​ C​ ompany Profile: Years in business and licensing information.​

o​​ ​References: At least three (3) references for similar projects.​

​o​ ​Materials Used: Specification Sheets for sealer and crack filler.​

o​​ ​Itemized pricing:​

▪​​ ​Cost for Cleaning & Preparation​

▪​​ C​ ost for Crack Filling (Linear Footage)​

​▪​ C​ ost for Seal Coating (Square Footage)​

​▪​ ​Cost for Restriping (Number of Stalls/Linear Foot)​

​▪​ ​Total Project Cost​

​o​ ​Project Schedule: Estimated start date and duration.​

5​ .​ ​EVALUATION CRITERIA​

​Proposals will be evaluated based on the following criteria:​

​o​ T​ otal cost and value;​

​o​ ​Quality and suitability of materials;​

o​​ ​Proposer experience and references;​

​o​ P​ rojected timelines and ability to meet deadlines.​

​6.​ P​ RE-PROPOSAL SITE VISIT​

T​ here​ ​will​ ​be​ a​ ​ ​Mandatory​ P​ re-Proposal​ ​Site​ V​ isit​o​ n​​3/31/2026​a​ t​2​ :00​p​ m​​starting​a​ t​​Asheville​​High​​School,​

l​ocated​ ​at​ 4​ 19​ ​McDowell​ ​St,​ A​ sheville,​ ​NC​ 2​ 8803.​ A​ ttendance​ i​s​ ​required.​ T​ he​ ​Site​ V​ isit​​will​​move​f​rom​​one​

​school​t​o​t​he​n​ ext​​until​​all​​3​s​ chools​a​ re​v​ isited.​​Proposals​​will​​not​b​ e​a​ ccepted​f​rom​​Proposers​​not​r​epresented​

​at the Mandatory Pre-Proposal Site Visit.​

7​ .​ ​TIMELINE​

​Work shall start on or approximately June 15, 2026 and shall be completed no later than August 10, 2026.​

8​ .​ C​ ONDITIONS​

​Each​ ​Proposer​ ​shall​ f​ully​ a​ cquaint​ i​tself​ ​with​ c​ onditions​ r​elating​ t​o​ t​he​ ​scope​ ​and​ r​estrictions​ a​ ttending​ ​the​

e​ xecution​ ​of​ t​he​ ​work​ ​under​ ​Contract.​ ​Proposers​ ​shall​ ​thoroughly​ ​examine​ a​ nd​ b​ e​ f​amiliar​ ​with​ ​the​

​Specifications.​

I​t​ ​is​ ​also​ ​expected​ ​that​ t​he​ ​Proposers​ w​ ill​ o​ btain​ i​nformation​ c​ oncerning​ t​he​ ​conditions​ ​at​​locations​t​hat​​may​

​affect​i​ts​w​ ork.​​The​f​ailure​o​ r​​omission​o​ f​a​ ny​P​ roposer​t​o​r​eceive​o​ r​e​ xamine​​any​​form,​i​nstrument,​​addendum​

​or​​other​​document,​​or​t​o​a​ cquaint​i​tself​​with​​existing​c​ onditions,​s​ hall​i​n​n​ o​​way​r​elieve​i​t​​of​a​ ny​​obligations​w​ ith​

r​espect to its Proposal or to the Contract.​

​Asheville City Schools RFP# 148-MAINT-052:​

P​ arking Lot Maintenance at 3 Schools PROJECT​

P​ age​5​ ​o​ f​1​ 0​

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561720Janitorial Services
• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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