Project Information

Bid Title

IFB JF26006 Medical Oxygen

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jan 7, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB JF26006

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB JF26006
Bid Title:	IFB JF26006 Medical Oxygen
Category:	Procurement
Status:	Open

Description: Electronic bids are due by January 20, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 1/7/2026 1:40 PM Closing Date/Time: 1/20/2026 11:00 AM Related Documents: IFB JF26006 Medical Oxygen

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AD #1/7 & 1/8

CITY OF DAYTON, OHIO

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

Medical Oxygen

INVITATION FOR BID

IFB No. JF26006

For Further Information Contact:

John Finley, Jr.

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4016

Email: John.Finleyjr@daytonohio.gov

Date: January 7, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 11:00 A.M. local (Dayton OH) time on January 20, 2026.

User Agency: Fire Department

Req Number(s): FD6OP045

Your electronic PDF bid is requested for the following: To establish a firm price for Medical Oxygen with firm pricing through

January 31, 2027 with a possible option to renew, at the City of Dayton’s sole discretion, firm pricing for three (3) additional 12-month

periods from February 1, 2027 through January 31, 2030.

All questions are due to the bids@daytonohio.gov email address by 10:00 AM on 1/13/2026. Responses will be posted on the City’s

website by the end of business on 1/15/2026. Please reference the bid number in the subject line.

For additional information on this IFB, please contact the Division of Procurement, John Finley, Jr. at (937) 333-4016.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete

and submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Orde r or

contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has

been made.

All federal, state, and local laws regarding competitive bidding, anti -competitive practices, and conflict of interest shall be applicable to

this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57 -15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any

brand names on our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid o r bids which in

the judgment of proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a

position to quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone

bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations

Council, 371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before

an order or contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. JF26006

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

NO.

QTY.

U/M

DESCRIPTION

UNIT

PRICE

Medical Oxygen

1.

1

Each "H" Cylinder Storage

more or less

Comments/Additional Inf o

$ ____________

_______________ __ ___ __ __ ___ __ __ ___ __ _

2.

1

Each "H" Cylinder Fill

more or less

Comments/Additional Inf o

$ _____________

______________________________________

3.

1

Each "H" Cylinder Delivery

more or less

Per Cylinder $ _____________

Per Delivery $ _____________

$ _____________

Comments/Additional Inf o

_______________ __ ___ __ __ ___ __ __ ___ __ __

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below wi th

your company’s bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_______________ __

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. JF26006

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

NO.

QTY.

U/M

DESCRIPTION

UNIT

PRICE

Medical Oxygen

“H” Cylinder Testing/Certification

4.

Annual $ _____________

Comments/Additional Inf o ___________________________________

5.

As Required $

Comments/Additional Inf o ___________________________________

"H" Cylinder Replacement

6.

1

Each

Minimum Quantity - _________

$

more or less

Comments/Additional Inf o

__________________________________

7.

1

Each

Each Cylinder – Qty _______

$

more or less

Comments/Additional Inf o

__________________________________

Additional Costs if applicable. Including but not limited to:

8.

1

Each

Hazmat

$

more or less

Comments/Additional Inf o

__________________________________

9.

1

Each

Surcharge

$

more or less

Comments/Additional Inf o

__________________________________

10.

1

Each

Surcharge

$

more or less

Comments/Additional Inf o

__________________________________

11.

1

Each

Other Additional Charges

$

more or less

Comments/Additional Inf o

__________________________________

12.

1

Each

Other Additional Charges

$

more or less

Comments/Additional Inf o

__________________________________

Fill and delivery of customer owned cylinders with Medical Oxygen.

Approximately 50 customer-owned cylinders.

Deliveries are required no more than 5 business days af ter order.

Three delivery locations within the City of Dayton.*

Delivery Locations

1. Company 2

1009 E Third St

Dayton, Ohio 45402

2. Company 13

1723 W Third St

Dayton, Ohio 45407

3. Company 14

2213 N Main St

Dayton, Ohio 45405

Bidding Company: ____________________________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. JF26006

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

NO.

QTY.

U/M

DESCRIPTION

UNIT COST

Medical Oxygen

The City of Dayton shall receive a Discount of ______% off list pricing for related supplies not listed herein.

The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price

Agreement(s) in effect – please bid accordingly.

Do you accept Master Charge Cards? ______________

➢ Price to remain f irm f or the period through January 31, 2027?

Yes [ ] or No [ ] If no, f or how long? ______________.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions f or additional 12 -month period

(f rom February 1, 2027 through January 31, 2028) at the City’s sole discretion?

Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of f irst year of bid ) to retain this option is

_________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justif ication of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions f or additional 12 -month period

(f rom February 1, 2028 through January 31, 2029) at the City’s sole discretion?

Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of f irst year of bid ) to retain this option is

_________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justif ication of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions f or additional 12 -month period

(f rom February 1, 2029 through January 31, 2030) at the City’s sole discretion?

Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of f irst year of bid ) to retain this option is

_________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the

detailed justif ication of the requested increase.

Bidding Company: ______________________________________

Commodity Codes

• NAICS 325120Industrial Gas Manufacturing
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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