Project Information

Bid Title

26500005 RFP Addendum 1 Master Planning and Design Services for the Public Works Ops Center

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Nov 7, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

26500005 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500005 RFP
Bid Title:	26500005 RFP Addendum 1 Master Planning and Design Services for the Public Works Ops Center
Category:	Bid / RFP Opportunities
Status:	Open

Description: Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 November 7, 2025 Addendum #1 RFP 26500005 Master Planning and Design Services for the Public Works Operations Center This Addendum #1 amends or supplements Request for Proposals (RFP) 26500005 as indicated below. RFP Question Submission Deadline has been extended to November 11, 2025, 5:00 PM Included as Addendum No. 1 – Attachment 1A is the Pre-Proposal Meeting Minutes. Included is Addendum No. 1 - Attachment 1B (RFP Attachment C Concept Plan).   Please replace the attached version with the original version issued.  This Concept Plan is a 22”x34” sized version, which can be printed on 11”x17” paper. GIS Mapping Data Included with this Addendum is site information the Town has available as part of the Town’s GIS system.  This .zip file is being provided for your review, use and for a better understanding of the site conditions.  Please contact the Town if you have questions.  The following Link will provide you access to this data: https://christiansburg.box.com/s/tnkktc3vf85vpnv9b08phpbu3liue2hf Correction , SECTION V – SCOPE OF WORK, Section B - Site Review, Item No. 2 shall read as follows: Perform a boundary and topographic survey and a Phase 1 Environmental Site Assessment of the new PWOC property. Correction , SECTION VII – INSTRUCTIONS TO PROPOSERS, Section B - Submission of Proposals, Item No. 2, Delivery Methods: Courier, Mail, or Hand Delivery shall read as follows (All other required information remains as requested.): “Envelope must be clearly marked on the outside as follows: RFP 26500005 MASTER PLANNING & DESIGN SERVICES FOR THE PUBLIC WORKS OPERATION CENTER” Correction, SECTION VIII – PROPOSAL PREPARATION & SUBMISSION REQUIREMENTS, Section D-ADMINISTRATIVE REQUIREMENTS, Item No. 5 - Protest of Award, the first item shall read as follows: “Must be submitted in writing no later than 10 days after the Notice of Intent to Award announcement.” Included with this addendum is the Pre-Proposal Meeting In-Person Sign-In Sheet (Addendum No. 1 – Attachment 1C) and the Virtual Attendee Sheet (Addendum No. 1 – Attachment 1D). The complete document can be viewed in the Purchasing Office or at Bid Postings • Town of Christiansburg • CivicEngage . Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 11/24/2025 3:00 PM Addendum Date/Time: 11/07/2025 Pre-bid Meeting: Has past Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500005 RFP Addendum 1 Master Planning and Design Services for PW Ops Ctr 26500005 RFP Master Planning Services for Public Works Ops Center

Attachment Preview

Addendum No. 1

Request for Proposals

Master Planning and Design Services for Public Works Operation Center

RFP Number: 26500005

November 7, 2025

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Addendum No. 1

Request for Proposals

Master Planning and Design Services for Public Works Operation Center

1. RFP Question Submission Deadline has been extended to -- November 11, 2025, 5:00 PM

2. Included as Addendum No. 1 – Attachment 1A is the Pre-Proposal Meeting Minutes.

3. Included is Addendum No. 1 - Attachment 1B (RFP Attachment C Concept Plan). Please replace the

attached version with the original version issued. This Concept Plan is a 22”x34” sized version, which

can be printed on 11”x17” paper.

4. GIS Mapping Data

Included with this Addendum is site information the Town has available as part of the Town’s GIS

system. This .zip file is being provided for your review, use and for a better understanding of the site

conditions. Please contact the Town if you have questions. The following Link will provide you access

to this data:

https://christiansburg.box.com/s/tnkktc3vf85vpnv9b08phpbu3liue2hf

5. Correction, SECTION V – SCOPE OF WORK, Section B - Site Review, Item No. 2 shall read as follows:

Perform a boundary and topographic survey and a Phase 1 Environmental Site Assessment of the new

PWOC property.

6. Correction, SECTION VII – INSTRUCTIONS TO PROPOSERS, Section B - Submission of Proposals, Item

No. 2, Delivery Methods: Courier, Mail, or Hand Delivery shall read as follows (All other required

information remains as requested.):

“Envelope must be clearly marked on the outside as follows:

RFP 26500005 MASTER PLANNING & DESIGN SERVICES FOR THE PUBLIC WORKS OPERATION CENTER”

7. Correction, SECTION VIII – PROPOSAL PREPARATION & SUBMISSION REQUIREMENTS, Section D-

ADMINISTRATIVE REQUIREMENTS, Item No. 5 - Protest of Award, the first item shall read as follows:

o “Must be submitted in writing no later than 10 days after the Notice of Intent to Award

announcement.”

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8. Included with this addendum is the Pre-Proposal Meeting In-Person Sign-In Sheet (Addendum No. 1 –

Attachment 1C) and the Virtual Attendee Sheet (Addendum No. 1 – Attachment 1D).

Attachments: Addendum No. 1 - Attachment 1A (Pre-Proposal Meeting Minutes)

Addendum No. 1 - Attachment 1B (RFP Attachment C Concept Plan)

Addendum No. 1 - Attachment 1C (Pre-Proposal Meeting In-Person Sign-In Sheet)

Addendum No. 1 - Attachment 1D (Pre-Proposal Meeting Virtual Attendee Sheet)

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Post Meeting Questions Received:

Question No. 1: We assume since this project will be under the Town of Christiansburg jurisdiction, the

Town will likely require a third-party plan review during the permitting phase of the project. If a third-

party plan review will be required, will the Town contract directly with a third-party plan review

company for that service or do you want our design team to include the third-party plan review service

in our proposal?

Answer: The site plan will be reviewed and approved by the Engineering and Planning Departments

before any permit issuance. Building Plans will be received and reviewed through the Building

Department. Consultants will be required to include third-party review services in your proposal

response as part of their project team.

Question No. 2: At the Pre-Proposal meeting there was a question about the dry creek bed at the

north end of the property. Is this considered a waterway, will additional environmental studies need

to be performed? Would this work be done be the selected A&E?

Answer: There is nothing out of the normal range of jurisdictional wetlands determination and / or

ACOE permitting requirements that the Town anticipates for this project. This will fall under the DEQ

designation of a manmade channel with respect to the stormwater regulations. It is in an unregulated

500-year floodplain. The Town does encourage the civil teams to visit the site to observe the channel

and site conditions.

Question No. 3: Pages 11–12 of the RFP detail the Required Order of Submission, including the

Response to RFP EOI Items 7–11. Could the Town please confirm whether this response should be

presented as a standalone section or integrated within the proposal where most appropriate as stated

in Section VIII.A.6, even if that deviates from the listed order? Specifically:

a. Item #7 refers to SF330 Part I, Section H - Additional Information, which typically concludes

SF330 Part I. Should this remain within SF330 Part I or be separated as part of the EOI response

section?

Answer: Please include this information as a part of and within SF330 Part I.

b. Item #10 allows for two additional pages. May these pages be placed anywhere in the proposal,

such as within the Understanding of Scope of Work section?

Answer: Yes, these pages may be placed within the proposal as the Consultant has the need.

c. Item #11 is the Certification Regarding Debarment, which is also listed last in the Required

Order of Submission. Can this form be placed at the end of the proposal with the additional

Attachment E required forms?

Answer: Yes, placing this form at the end of the proposal will be acceptable.

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Question No. 4: Are covers, tabs, or dividers permitted?

Answer: Yes, these are permitted.

Question No. 5: The RFP states that “Only Sections F and H may include pictures/graphics.” Could the

Town please confirm whether this restriction applies to the Understanding of Scope of Work section as

well?

Answer: Pictures or graphics will be allowed when addressing “Understanding of Scope of Work” when

doing so clarifies a point or idea.

Question No. 5, cont. : Additionally, could the Town clarify what is considered a “graphic”? Does this

include visual elements such as call-out boxes or icons?

Answer: A graphic is any image, drawing, or visual element, relative to the project, created to make

information easier to understand.

Question No. 6: Item #7 of the SF330 Part I, Section H requests a response to the Consultant Short List

Score Sheet. Is this referring to the VDOT score sheet? If so, how would the Town prefer proposers to

respond to this item?

Answer: Please eliminate the item, “Responses to Consultant Short List Score Sheet”, from the list. No

response to this item is required.

Question No. 7: Item #12 of Section VIII.C refers to the Subcontracting of Non-Professional Services

and states that offerors must “clearly indicate in EOI” if such services will be subcontracted. Could the

Town please clarify what specifically is expected to satisfy this requirement? Would a general

statement confirming compliance with the requirement be sufficient?

Answer: If non-professional services estimated to be greater than $5000 are anticipated to be

outsourced, list the subject subcontractor(s) as part of your team documentation, including the scope of

work for each, their name, and their role. If these services are anticipated to be in-house, a general

statement attesting compliance with this is acceptable.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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