Project Information

Bid Title

Emergency Solutions Grant Funds Available (FY2025)

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Apr 8, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Emergency Solutions Grant Funds Available (FY2025)

Sponsor: Homeless Services

Procurement Type: Request for Proposals  and or Qualifications

Pre-Bidding:

Those that want to participate in the Google Meet Webinar can email Amy Bickford at bickforda@stlouis-mo.gov to be added to the Calendar Invite with Webinar link or attend the meeting via this Google Meet Access:

Wednesday, April 22 · 10:00 – 11:00am
Time zone: America/Chicago
Google Meet joining info
Video call link: https://meet.google.com/wwo-vymd-ybn [meet.google.com]
Or dial: ‪(US) +1 315-924-2110‬ PIN: ‪783 223 593‬#‬‬
More phone numbers: https://tel.meet/wwo-vymd-ybn?pin=3133759180580 [tel.meet]
Pre-Bidding Location:

via Google Meets

Starting Date: 04-08-2026

Closing Date: 05-06-2026

Closing Time: 04:00 PM

Summary

The City of St. Louis, Department of Human Services (DHS), Homeless Services Division (HSD) is issuing a Request for Proposals (RFP) for the following U. S. Department of Housing and Urban Development (HUD) program:

2025 Emergency Solutions Grant (ESG).

Proposals will be accepted for the ESG funding categories of:
1. Emergency Shelter - Yearly Beds
2. Emergency Shelter - Inclement Weather Beds
3. Emergency Shelter - Biddle Housing Opportunity Center (BHOC)
4. Street Outreach
5. Homeless Prevention - Short-term Rental Assistance Program
6. Homeless Prevention - Medium-term Rental Assistance Program
7. Rapid Re-Housing - Short-term Rental Assistance Program
8. Rapid Re-Housing - Medium-term Rental Assistance Program
9. Homeless Management Information System (HMIS).

Download

1. 
   2025 ESG RFP
   
   (1.46 MB)
   
2. 
   ESG Eligible Activities
   
   (250.55 KB)
   
3. 
   Program Performance Measures
   
   (398.76 KB)
   
4. 
   Violence Against Women Act (VAWA) Requirements
   
   (237.69 KB)
   
5. 
   VAWA Lease Addendum
   
   (47.62 KB)
   
6. 
   Proposal Cover Sheet
   
   (89.20 KB)
   
7. 
   Scope of Work Template
   
   (27.87 KB)
   
8. 
   Budget Template Workbook
   
   (28.14 KB)
   
9. 
   BHOC Service Provider Requirements
   
   (17.98 KB)
   

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CITY OF ST. LOUIS

DEPARTMENT OF HUMAN SERVICES

HOMELESS SERVICES DIVISION

FY2025

EMERGENCY SOLUTIONS GRANT (ESG)

REQUEST FOR PROPOSALS

(RFP)

Release Date: April 8, 2026

Due Date: May 6, 2026, 4:00 pm

1 | FY2025 Emergency Solutions Grant RFP

CITY OF ST. LOUIS

DEPARTMENT OF HUMAN SERVICES

HOMELESS SERVICES DIVISION

REQUEST FOR PROPOSALS

The City of St. Louis, Department of Human Services (DHS), Homeless Services Division (HSD) is issuing a Request

for Proposals (RFP) for the following U. S. Department of Housing and Urban Development (HUD) program:

2025 Emergency Solutions Grant (ESG)

AND Previous year awards left unspent (FY2020, FY2022, FY2023)

Proposals will be accepted for the ESG funding categories of Emergency Shelter, Street Outreach, Rapid Re-

Housing, Homeless Prevention, and Homeless Management Information System (HMIS). Beginning April 8, 2026

RFP packets will be available for pick-up at the Homeless Services Division or at the following website:

https://www.stlouis-mo.gov/government/procurement/

ESG INFORMATIONAL BIDDER’S CONFERENCE

Those that want to participate in the Google Meet Webinar can email Amy Bickford at bickforda@stlouis-mo.gov

to be added to the Calendar Invite with Webinar link or attend the meeting via this Google Meet Access:

Wednesday, April 22 · 10:00 – 11:00am

Time zone: America/Chicago

Google Meet joining info

Video call link: https://meet.google.com/wwo-vymd-ybn

Or dial: (US) +1 315-924-2110 PIN: 783 223 593#

More phone numbers: https://tel.meet/wwo-vymd-ybn?pin=3133759180580

QUESTIONS ABOUT THE RFP

• Must reference the RFP page number and section to which it applies.

• DHS will record questions and provide written responses posted on the City’s website.

• DHS will maintain a list of entities that requested the RFP and provide question responses to them.

• Amy Bickford is the dedicated contact person. Contact with Selection committee members is prohibited.

• Questions should be submitted in writing on or before April 28, 2026 and should be referred to:

Amy Bickford, Chief Program Manager

Department of Human Services - Homeless Services Division

1520 Market Street, Room 4065, St. Louis, MO 63103

bickforda@stlouis-mo.gov

Proposals not received by 4:00 p.m. May 6, 2026, may lose points when reviewers score proposals, and may not

be considered by the Selection Committee.

2 | FY 2025 Emergency Solutions Grant RFP

ABOUT THE CITY OF ST. LOUIS HOMELESS SERVICES DIVISION

As administrator of federal, state and local funds, the City of St. Louis Department of Human Services, Homeless

Services Division (HSD) provides a comprehensive approach in responding to the diverse needs of people experiencing

homelessness or housing displacement in the City of St. Louis. HSD performs several important functions to

coordinate homeless services with the CoC in St. Louis City that includes the following:

• Development, coordination, and monitoring of new and existing housing and services programs to meet the

needs of people experiencing homelessness and/or at-risk of homelessness,

• Negotiation of contracts with social services agencies ensuring that housing and services are delivered

efficiently, effectively and unduplicated,

• Collaboration and partnership with a broad spectrum of participants in the homeless services delivery system

such as health and human services professionals, advocates, government officials, representatives from

nonprofit agencies, businesses and persons with lived experience from the metropolitan area, to address any

needs that arise for the homeless community,

• Participation in a wide array of community meetings, committees, councils, training events and national

events and conferences, and community events, to educate and share information and best practices in the

field of serving and housing homeless individuals and families.

Through these activities, the HSD ensures an efficient homeless services system for funding the most efficient and

effective programs, reducing duplication of services and increasing innovative program design.

EMERGENCY SOLUTIONS GRANT AUTHORITY AND USE

The City of St. Louis seeks to use its Federal Emergency Solutions Grants (ESG) funds to address the urgent needs

of residents who are experiencing homelessness or are at imminent risk of homelessness. The ESG program is

funded by HUD and is administered by the City of St. Louis Department of Human Services.

These funds are made pursuant to the authority of Subtitle B of Title IV of the McKinney-Vento Homeless

Assistance Act (42 U.S.C. 11371 et seq.) and are subject to the applicable annual appropriations act. These funds

are made available in accordance with the City of St. Louis Consolidated Plan and Annual Action Plan, in

accordance with 24 CFR Part 91.

ESG funds may be used for five program components: street outreach, emergency shelter, homelessness

prevention, rapid re-housing assistance, and HMIS.

The City of St. Louis is seeking a variety of applicants that can provide new and innovative solutions to housing

and programs that seek to rapidly provide housing and services to the unhoused. ESG funded organizations shall

work closely with other community programs that, together, provide an array of housing opportunities, services

and solutions intended to prevent and end homelessness for households in need.

ANNUAL ACTION PLAN GOALS & FUNDS AVAILABLE

For FY2025 Emergency Solutions Grant:

• $1,404,767 is available in FY2025 funds under this RFP

• With HUD approval, this RFP will also cover the following funds under previous allocations:

o $116,364.06 in FY2020 (exclusive to Emergency Shelter)

o $181,745.72 in FY2022 (exclusive to Homeless Prevention)

3 | FY 2025 Emergency Solutions Grant RFP

o $77,067.68 in FY2023 (exclusive to Rapid Rehousing)

• All components are intended to be funded.

• Grant Term of 9 months to one year.

Each year, the City’s Consolidated Plan is updated with Annual Action Plan goals. The Annual Action Plan provides

a projection of the goals, which includes the amounts to be allocated by component type and the projected

number of people to be served. The City must strive to meet these goals to the greatest extent possible. After

selections are made through the selection process discussed below, contracts will be negotiated between DHS

and the Agency’s to determine the amount of their award.

Consolidated Plan goals and progress to date:

Component Type

Emergency Shelter

Street Outreach

Rapid Rehousing

Homeless Prevention

Data Collection

(HMIS)

Total Funds Available

Consolidated 5-

Year Plan Goals

Yearly Action

Plan Projected

Goal

11,450 people

250 people

500 households

1,000 persons

n/a

2,290 people

50 people

100 households

200 people

n/a

Funds

Available This

Year per FY

2025 Funds

$853,195

$36,707

$277,827

$157,038

$80,000

$1,404,767

Additional

Prior Year

Funds

Available

$116,364.06

$77,067.68

$181,745.72

Total Funds

Available

$969,559

$36,707

$354,894.68

$338,783.72

$80,000

$375,177.46 $1,779,944.46

Proposals will be awarded such that we are coming as close as possible to meeting or exceeding the Yearly

Action Plan Projected Goal.

METHOD OF COMPENSATION

The method of compensation for contracts is via monthly reimbursement for incurred expenses. Selected

subrecipients will work with a Homeless Services Division Contract Compliance Officer for training and

understanding of how the contract and grant must align with HUD and City requirements. This will include

instruction, both verbal and written, on the Homeless Services requirements for complete, accurate and timely

billing packet submissions, so reimbursements can be provided to subrecipients as quickly as possible. The City

issues check payments to subrecipients once the complete, accurate and timely billing packet with

programmatic data submission is fully processed through several City Departments. Selected subrecipients will

have to incur expenses and be able to cover up to three months of the project at the start of the contract.

ESG contracts are for a Grant Term of One year. The preferred start date is July 1, 2025. Typically contract terms

are for twelve months, but DHS will allow up to 15-month contract duration, if requested. The one exception to

this is for Inclement Weather Only projects, which will have a grant term that starts in November or December

and runs through March or April.

4 | FY 2025 Emergency Solutions Grant RFP

MATCHING FUNDS

Per 24 CFR 576.201 and 2 CFR 200.306, all projects require a 100% match. Match may be met through cash or

noncash contributions which are expended for the subrecipient’s allowable ESG costs to the program. Matching

funds are to be used in accordance with all requirements that apply to ESG grant funds, including the

requirements for documentation, eligibility and eligible costs. Match funds are to be expended during the grant

term. Matching funds used for this ESG program can’t have been used to meet the match requirements of any

other federal program.

Please note, DHS requires that match be documented and submitted with monthly reimbursement requests,

and match records will be reviewed in the same manner used for the grant funds awarded.

ADMINISTRATION COSTS

There is no administrative line allowed for ESG projects.

ELIGIBLE ESG COMPONENTS

1. Emergency Shelter – Yearly Beds: ESG funds may be used for the costs of providing essential services to

homeless individuals and families in emergency shelters and for the operations of emergency shelters. There

is a 100% match requirement for ESG. Proposals will be accepted for current or new shelter providers

needing additional financial support for maintaining and/or increasing operations to provide as many shelter

beds and services as possible.

2. Emergency Shelter – Inclement Weather Beds: Current or new shelter providers may apply for ESG funding

for the addition of emergency shelter beds for Inclement Weather Operations. Inclement Weather includes

winter, extreme heat, and the planning of such events. Any existing or prospective shelter that can add

additional bed capacity, as well as staff which intend to stand up locations for providing warm / cool, safe

places for people to sleep during Inclement Weather events are encouraged to apply. Providers may also

apply for funding for programs which can solely be an Inclement Weather response project where they

stand up bed capacity and/or provide “pop-up” shelters and or spaces on an as needed basis for any type of

weather or emergent need.

3. Biddle Housing Opportunity Center (BHOC) – Emergency Shelter Operator: The selection of an organization

to provide operational management and services of the BHOC program occurs every other year. Any entity

that would be interested in this opportunity can apply under this RFP for a two-year term of operations. The

City of St. Louis maintains ownership of the facility and grounds, located at 1212 N. 13th Street. The City is

responsible for specific expenses, repairs, and purchasing functions (Exhibit H).

Specific Scope of Work for BHOC (See Exhibit E for Detailed Scope of Work):

• Overnight Shelter Services for 101 single adult men and operations of Inclement Weather overflow

shelter services of up to an additional 50 adult men.

• The full operations are supported by three sources of funds; ESG, Affordable Housing Commission, and

Proposition P City funds.

• Funding from the Affordable Housing Commission and Proposition P City Funds serve as the ESG Match

requirement for the operations of BHOC.

• The City will assist the selected provider to ensure funds are secured from the other two funding sources

5 | FY 2025 Emergency Solutions Grant RFP

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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