Project Information

Bid Title

2026 On-Call Hot Bituminous Paving Services

Issuing Agency

Fort Morgan

Location

Colorado

Published Date

Apr 7, 2026

Closing Date

May 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	2026 On-Call Hot Bituminous Paving Services
Category:	Annual On-Call Services
Status:	Open

Description: The City of Fort Morgan is accepting sealed unit price bids for 2026 On-Call HBP Paving Services until 3:00 p.m. (our clock) on May 16, 2026 at City Hall located at 110 Main Street, Fort Morgan, Colorado 80701. If delivered, they are to be sent to 110 Main Street, Fort Morgan, CO 80701. If mailed, the address is PO Box 100, Fort Morgan, CO 80701. If emailed, the address is For security reasons, you must enable JavaScript to view this E-mail address. . Bids must be received at City Hall by 3:00 p.m. (our clock) on May 16, 2026. All questions regarding this bid should go to Jim Willis, Streets Superintendent in writing and can be e-mailed to For security reasons, you must enable JavaScript to view this E-mail address.. The cut-off date and time for questions is Monday, May 12, 2026, at 9:00 a.m. It is the responsibility of the prospective bidders to contact Jim Willis, Streets Superintendent at (970) 542-3987 to verify receipt of questions. Based upon such inquiry, the City may choose to issue an Addendum. Opening Date: The opening will not be a public bid opening as it will be subject to staff review of costs, options, qualifications, possible short list and/or interviews. A copy of the bid and associated documentation may be obtained as follows: The City website at www.cityoffortmorgan.com City Hall located at 110 Main Street, Fort Morgan All bids, whether delivered, mailed or emailed, must use the attached city Bid Form and adhere to all other instructions in this Invitation to Bid.  The City reserves the right to reject any bids that do not comply with the instructions outlined herein. Publication Date/Time: 4/7/2026 3:16 PM Closing Date/Time: 5/16/2026 3:00 PM Bid Opening Information: Not a Public Bid Opening Pre-bid Meeting: No Pre Bid Meeting Contact Person: Jim Willis, Streets Superintendent (970) 542-3987 jim.willis@cityoffortmorgan.com Plan & Spec Available: Please review the Contract Documents and Specifications in the Related Documents section below. Business Hours: Monday - Friday, 8 AM to 5 PM Special Requirements: Bids must be properly signed, and any bid addendums acknowledged, by an authorized representative of the company with the legal capacity to bind the company to the contractual agreement. In addition, the authorized representative's signature of the Proposal assures the company's understanding of the City's Procurement Policy. Only Bids properly received will be accepted. Miscellaneous: The City's Procurement Policy is available for review in the Municipal Code, Chapter 4, Article 6, Procurement and Contract Program. The link to this policy can be found on the city's website and in the description above. Related Documents: RFB_2026 ON-CALL HBP PAVING

Attachment Preview

REQUEST FOR UNIT PRICE BIDS

for

2026 ON-CALL HOT BITUMINOUS PAVING SERVICES

in the

CITY OF FORT MORGAN, COLORADO

April 4, 2026

Jim Willis

Streets Superintendent

STREETS DEPARTMENT

P.O. BOX 100

FORT MORGAN, COLORADO 80701

(970) 542-3987

City of Fort Morgan

INVITATION TO BID

City of Fort Morgan Streets Department

2026 ON-CALL HBP PAVING SERVICES

The City of Fort Morgan is accepting sealed unit price bids for 2026 On-Call HBP Paving Services

until 3:00 p.m. (our clock) on May 16, 2026 at City Hall located at 110 Main Street, Fort Morgan,

Colorado 80701. If delivered, they are to be sent to 110 Main Street, Fort Morgan, CO 80701. If mailed,

the address is PO Box 100, Fort Morgan, CO 80701. If emailed, the address is

cfm.bids@cityoffortmorgan.com.

Bids must be received at City Hall by 3:00 p.m. (our clock) on May 16, 2026.

All questions regarding this bid should go to Jim Willis, Streets Superintendent in writing and can be e-

mailed to jim.willis@cityoffortmorgan.com. The cut-off date and time for questions is Monday, May

12, 2026, at 9:00 a.m. It is the responsibility of the prospective bidders to contact Jim Willis, Streets

Superintendent at (970) 542-3987 to verify receipt of questions. Based upon such inquiry, the City

may choose to issue an Addendum.

Opening Date: The opening will not be a public bid opening as it will be subject to staff review of costs,

options, qualifications, possible short list and/or interviews.

A copy of the bid and associated documentation may be obtained as follows:

1. The City website at www.cityoffortmorgan.com

2. City Hall located at 110 Main Street, Fort Morgan

All bids, whether delivered, mailed or emailed, must use the attached city Bid Form and adhere to all

other instructions in this Invitation to Bid. The City reserves the right to reject any bids that do not

comply with the instructions outlined herein.

City of Fort Morgan

2026 On-call HBP Paving Services

City of Fort Morgan

INFORMATION TO BIDDERS

City of Fort Morgan Streets Department

2026 ON-CALL HBP PAVING SERVICES

I. GENERAL INSTRUCTION

1. Authorized Representative. All bids must be properly signed by an authorized representative of

the company with the legal capacity to bind the company to the contractual agreement.

2. Withdrawal. Bid(s) may be withdrawn up to the date and time set for closing upon written, faxed

or e-mailed notice to the City. Negligence upon part of the bidder in preparing their bid(s) shall not

constitute a right to withdraw a bid(s) after the bid opening. A conditional or unqualified bid may

be cause for rejection.

3. Acceptance of Bid. Only bids properly received will be accepted. Each bid, deposits and

applicable documentation as requested must be submitted in a sealed envelope, if mailed or

delivered, clearly identifying on the outside of the envelope:

Bid for 2026 On-Call HBP Paving Services

Attention: Jim Willis, Streets Superintendent

and bear the name of the bidder and their address.

•

If Bid is to be delivered via private courier, such as FedEx, UPS, etc., they are to be

sent to: 110 Main Street, Fort Morgan, CO 80701.

•

If Bid is to be mailed via USPS, they are to be sent to: PO Box 100, Fort Morgan, CO

80701.

•

If Bid is to be emailed, it is to be sent to: cfm.bids@cityoffortmorgan.com.

II. TERMS AND CONDITIONS

1. During normal maintenance and minor street/utility projects, the Streets Department occasionally

requires services deemed urgent and/or beyond the capabilities of “in-house” resources.

2. The City intends to create a roster of qualified Contractors willing to contract with the City of Fort

Morgan on an as-needed basis and to establish in advance the unit pricing for compensation for

such services.

3. No minimum amount of work is implied or guaranteed under this Invitation.

4. By seeking Bids from Contractors, the city does not represent that it will utilize the Contractor's

services or that it will utilize the Contractor’s services any guaranteed number of times over the

course of the year.

5. All Bidders must be properly licensed and/or registered in the services being performed.

Photocopies of company and employee licenses and/or registrations must be submitted with a

properly executed Bid Form. The Bidder/Contractor is responsible for updating information as

necessary.

6. Bid(s) shall be in unit pricing, inclusive of all management, operators, tools, supplies, equipment

and labor necessary to ensure timely performance of the required services on an as-needed basis.

Fueling and vehicle service will not be provided by the city.

1

City of Fort Morgan

2026 On-call HBP Paving Services

City of Fort Morgan

INFORMATION TO BIDDERS

City of Fort Morgan Streets Department

2026 ON-CALL HBP PAVING SERVICES

7. All Bids must be made on the required Bid Form. All blanks’ spaces for Bid prices must be filled in,

in ink or typewritten, and the Bid Form must be fully completed and executed when submitted. Only

one copy of the Bid Form is required. Should the Bidder not provide certain services, or desire not

to bid certain items, the Bid price shall be filled in as “N/A”.

8. The Bidder agrees that by submitting its Bid as set forth in its Bid Form, the Bid price will remain in

effect through December 31, 2026.

9. Bidder participants, whether general contractor, prime contractor, joint venture contractor or sub-

contractor, shall provide documented evidence of having completed projects of a similar nature to

the project being bid. Bidder shall be required to submit references of previous projects for which

City verify references. This experience documentation shall be submitted as a requirement for,

being considered for award of the contract for the subject project.

10. No bid bond or performance bond will be required.

11. A two-year Maintenance Warranty or Letter of Credit to cover defective workmanship and materials

may be required for a project, as defined by the Work Order and accepted Notice to Proceed from

the Contractor(s) utilized no later than at the end of the contract year.

12. Successful Contractor(s) will be notified of their placement on the roster by a Notice of Acceptance

within ten (10) days of the bid opening.

13. Each Contractor who receives a Notice of Acceptance will be required to execute the Agreement

and provide current Workman’s Compensation Insurance verification and proof of liability insurance

naming the City of Fort Morgan as an additional insured within ten (10) calendar days from the date

when the Notice of Acceptance is delivered to the Bidder(s). THE PRIMARY GENERAL

CONTRACTOR IS RESPONSIBLE FOR VERIFICATION OF WORKMEN’S COMPENSATION

INSURANCE REGARDLESS OF THE BID PRICE FOR ALL SUBCONTRACTORS.

14. The Notice of Acceptance shall be accompanied by the necessary Agreement and sample Bond

forms. In case the Contractor fails to execute the Agreement, the City reserves the right to exercise

its option to consider the Contractor in default, in which case the City will remove the Contractor

from the roster and will not consider the Contractor for any as-needed services pursuant to this

Invitation.

15. Contractors placed on the roster will generally be utilized in order of rate per unit for the services

needed. The City reserves the right; however, to consider responsiveness as well as past

performance in determining which Contractor will be contacted first and given the opportunity to

perform the work. Should the first contacted Contractor be unable or unwilling to perform the

needed service, the City will proceed down the roster as necessary to meet the needs of the city.

16. Contractors who are placed on the roster and who undertake the work will be required to perform

services pursuant to the terms described herein.

17. The City shall retain the right to remove any Contractor from the roster if the Contractor fails to meet

and maintain the terms described in this Invitation or fails to provide services that meet the

standards set in the industry within the demands and time constraints established by the City for the

project.

2

City of Fort Morgan

2026 On-call HBP Paving Services

City of Fort Morgan

INFORMATION TO BIDDERS

City of Fort Morgan Streets Department

2026 ON-CALL HBP PAVING SERVICES

18. Contractor shall be knowledgeable and comply with all federal, state, and local laws, rules,

regulations and ordinances that may be applicable to the operation of the equipment provided by

Contractor for HBP Paving services.

19. The Contractor shall give adequate attention to the faithful prosecution and completion of this

contract and shall keep on the worksite, during its progress, a competent superintendent and any

necessary assistants. The superintendent shall represent the Contractor in his absence and all

directions given to him shall be as binding as if given to the Contractor.

20. The City reserves the right to inspect all equipment at any time.

21. Invoice: Contractor shall invoice the City within thirty (30) days after the work has been completed.

The City shall make payment within thirty (30) days of receipt of the invoice.

22. Independent Contractor: Contractor must be and remain an independent Contractor with respect to

all services performed under this Invitation. Contractor accepts full and exclusive liability for the

payment of any and all contributions of taxes for social security, worker's compensation insurance,

Medicare, unemployment insurance, or old age retirement benefits, pensions or annuities, now or

hereafter imposed under any state or federal law, salaries or other remuneration paid to persons

hired, including deposits of income tax withholding amount due, and it agrees to indemnify and save

harmless the City from any claims for contributions, taxes or liability thereof.

Contractor’s employees shall not be deemed employees of the City for any purpose and shall at all

times be recognized as the Contractor's employees and work under Contractor's control and

supervision. The Contractor’s employees shall not acquire any rights or benefits provided for

employees of City of Fort Morgan. However, the Contractor's supervisors shall, in the performance of

services herein requested, comply with the written or verbal instructions received from the Contract

Manager. Supervisors shall then be directly responsible for transmitting this information to the

Contractor’s employees.

The Contractor and their personnel are required to adhere to all Federal, State and Local laws that

apply to the provisions of the services under this Contract, as well as those laws that regulate the

public.

23. Provisions: By submitting a Bid Schedule, the Contractor agrees to the following:

a. Worker Without Authorization: Contractor warrants that it does not knowingly hire or engage any

persons not authorized to work in the United States; it takes steps to verify that it does not hire or

engage any persons not authorized to work in the United States; and that any misrepresentation

in this regard or any employment of person not authorized to work in the United States

constitutes is material breach and shall cause for termination of its contract.

b. Insurance: Contractor shall carry such public liability and property damage insurance that will

protect them and the City of Fort Morgan from claims for damages for bodily injury, including

accidental death, as well as for claims for property damages, which may arise from operations

under this Contract whether such operations be by themselves or by anyone directly or

indirectly employed by either of them. The contractor warrants and guarantees that it maintains

adequate insurance with minimum limits of $1,000,000.00, for activities undertaken pursuant to

this Invitation and meet the Insurance Certificate Requirements included with this Invitation.

c. Workers’ Compensation: Contractor shall carry Workers’ Compensation insurance in amounts

sufficient to cover those obligations imposed by the Workers’ Compensation Act of Colorado,

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City of Fort Morgan

2026 On-call HBP Paving Services

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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