Project Information

Bid Title

RFP for Construction Management Agent Services for R.H. Stafford Library Improvements Project

Issuing Agency

Washington County

Location

Minnesota

Published Date

Feb 20, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Construction Management Agent Services for R.H. Stafford Library Improvements Project
Category:	Washington County Public Works
Status:	Open

Description: Washington County is seeking Construction Management Agent (CMa) services for the construction of a Library Improvements project for the R.H. Stafford Branch Library in Woodbury, MN. Publication Date/Time: 2/20/2026 12:00 AM Closing Date/Time: 3/27/2026 2:00 PM Contact Person: Dan Lawrence, Senior Project Manager dan.lawrence@washingtoncountymn.gov Related Documents: RFP for Construction Management Agent Services for R.H. Stafford Library Improvements Project (PDF)

Attachment Preview

February 20, 2026

Request for Proposals (RFP)

Construction Management Agent (CMa) Services for the

R.H. Stafford Library Improvements Project

Woodbury, MN

This RFP contains the following sections:

SECTION #

1. PROJECT INFORMATION

2. SCOPE OF SERVICES

3. PROPOSAL CONTENT

4. PROPOSAL QUESTIONS

5. PROPOSAL SUBMISSION

6. PROPOSAL EVALUATION

APPENDIX A: County’s Standard Terms and Conditions

APPENDIX B: Fee Proposal Worksheet – EXAMPLE (For Reference Only)

APPENDIX C: RFP for Architectural & Engineering Services (For Reference Only)

PAGE #

2-3

4-17

18-20

21

22-23

24

25-31

32

N/A

Government Center | 14949 62nd Street North | Stillwater, MN 55082

P: 651-430-6000 | TTY: 651-430-6246

www.washingtoncountymn.gov

RFP for Architectural & Engineering Services

1. Project Information

1.1 Project Overview

Washington County is seeking Construction Management Agent (CMa) services for the construction of a

Library Improvements project for the R.H. Stafford Branch Library in Woodbury, MN.

Washington County (hereinafter referred to as the County) makes this Request for Proposals (hereinafter

referred to as RFP) to obtain proposals for Construction Management Agent services (hereinafter referred

to as CMa) that will be used to select a construction manager for the project. The project is generally

described in the “Scope of Services” contained within this RFP.

1.2 Project Background

The existing Washington County R.H. Stafford Branch Library (hereinafter referred to as R.H. STAFFORD

LIBRARY) located at 8595 Central Park Place in Woodbury was constructed in 2002 and is currently in need

of facility improvements. The existing Library adjoins the City’s Central Park facility which has just

reopened after undergoing an extensive renovation project throughout 2025. The Stafford Library was

included as part of an overall pre-design feasibility study for the Central Park project back in 2020 but was

not included in the full redesign and construction effort for 2025. Nevertheless, an entirely new roof

replacement scope with a new solar panel array system was provided for Stafford Library as part of the

Central Park project in coordination with the City of Woodbury. The existing R.H. Stafford Library has

become outdated and needs significant improvements. As currently configured, the Library’s public

spaces and staff only spaces lack flexibility to accommodate current and future programs.

1.3 Project Goals and Objectives

The CMa shall work with the County to facilitate the successful construction of the R.H. Stafford Library

Improvements project on time and in budget. Consistent collaboration with the County’s awarded

Consultant Design Team (hereinafter referred to as Architect) throughout the preconstruction phase of

the project will be key in minimizing as many unforeseen conditions as possible throughout the

construction phase. Consistent management of the project’s budget, change orders, general conditions,

and schedule milestones will be objectives for the delivery of this project. A few of the key project

specifics for this RFP include:

• The anticipated Project Construction Budget: $16,500,000

• Schedule: The anticipated construction start for the R.H. Stafford Library Project is Spring of 2027. The

actual date will need to be determined in coordination with the reopening date for the Park Grove

Library in Cottage Grove which is scheduled to being construction in Spring of 2026.

o The two County libraries will NOT be closed at the same time.

• The County’s RFP evaluation team has selected MSR Design as the recommended Architect for the

project, pending County Board approval. MSR Design will begin their work in March 2026.

o The design process will be broken into two Phases requiring CMa preconstruction services:

 Phase 1: Pre-Design Feasibility Study (Three Concept Options to be defined, each

requiring their own cost estimate analysis by the CMa)

 Phase 2: Design (SD, DD, CD for selected Concept Option with design milestone cost

estimates to be included by the CMa)

o See Appendix C: RFP for Architectural & Engineering Services for reference only. This includes

Addendum No.1 information that provides existing floor plan drawings for reference.

RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN

2

RFP for Architectural & Engineering Services

1.4 Project Schedule

The project work will commence after the award of contract for the selected Construction Manager. The

CMa will propose an overall project design schedule based on the following:

Service Type

Request for Proposal (RFP) Solicitation Release

Notice of Intent to Propose Due

Pre-Proposal Site Tour (See RFP Section 4 for more info.)

Written Questions Due

County Response to Questions Issued via RFP Addenda

Proposals Due

CMa Interviews (If Necessary)

CMa Selection / Notifications

Contracts

Preconstruction

Bidding & Contracts

Construction

Anticipated Date

February 20, 2026 (Fri)

March 4 , 2026 (Wed)

March 6, 2026 (Fri)

March 13, 2026 (Fri)

March 20, 2026 (Fri)

March 27, 2026 (Fri)

April 8, 2026 (Wed)

April 15, 2026 (Wed)

May 2026

May 2026 – February 2027

March 2027 – May 2027 (TBD)

2027 – 2028

1.5 Project Oversight

Select members of the Washington County Building Services staff and Library staff will serve as the

Project Management Team (hereinafter referred to as PMT) and be responsible for overseeing the design

and construction process. The County’s Building Services Project Manager team will be the consistent,

main point of contact throughout the entirety of the project and will ensure clear communication

between the Consultant team and the County’s project partners as noted above.

The County’s primary Project Manager will be:

Dan Lawrence, Senior Project Manager

Email: Dan.Lawrence@washingtoncountymn.gov

Phone: 651-430-6226

Washington County Government Center

Building Services Division, Public Works

14949 62nd Street North

Stillwater, MN 55082

The County’s secondary Project Manager will be:

Greg Miller, Project Manager

Email: Greg.Miller@washingtoncountymn.gov

Phone: 651-430-6249

Washington County Government Center

Building Services Division, Public Works

14949 62nd Street North

Stillwater, MN 55082

End of Section 1

RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN

3

RFP for Construction Management Agent (CMa) Services

2. Scope of Services

The intent of this section is to identify project CMa work scope requirements and deliverables to be

incorporated into the overall contract for professional services. At a high level, this includes the following

CMa work scope phases: 1) Preconstruction, 2) Bidding and Permitting, 3) Construction, and 4) Post-

Construction.

2.1 CMa Work Scope Phases

1. Preconstruction Services

 Design Review

 Cost Estimating

 Critical Path Schedule Development

 Front-End Specification Development

2. Bidding Services & Permitting Services

 Project Bidding

 Contracts for Construction

 Project Permitting

3. Construction Services

 Project Administration

 Project Construction

4. Post-Construction Services

 Project Turnover

 Warranty Correction Period

2.2 Preconstruction Services

What follows is an outline of the minimum expected work scopes to be incorporated into the contract of

professional services and completed by the awarded Construction Management firm. The CMa shall

define the full scope of preconstruction services as part of their proposal. Key tasks include, but are not

limited to, the following:

2.2.A Design Review

Working in conjunction with the Architect and County, the CMa shall review milestone design phase

deliverable documents as follows:

• Pre-Design Feasibility Study (Three [3] Concept Design Options)

• Schematic Design

• Design Development

• 75% Construction Documents

• 90% Construction Documents

The CMa’s reviews shall inform the development of their cost estimate budget updates as well as any

recommendations for the feasibility of proposed construction assemblies, procurement lead times

relative to installation and construction schedule, and market factors driving construction costs that

may influence the need for value engineering or alternate design options.

RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN

4

RFP for Construction Management Agent (CMa) Services

2.2.A-1 Progress Plan Reviews and Evaluation

The CMa shall periodically review the project’s design documentation furnished by the Architect

to ascertain the requirements of the project and prepare for the bidding, permitting and

construction phases of the work.

• The CMa shall consult with the County and the Architect regarding the development of the

project’s design progress and provide recommendations for any reviewed conditions that

may adversely affect constructability, cost or schedule.

o If needed, value engineering, life cycle cost analysis, and/or evaluations for

alternative materials and systems will be performed in coordination with the

Architect prior to the beginning of construction.

• The CMa shall review all design drawings and specifications for clarity and completeness

and make appropriate recommendations as needed to ensure a high quality of bidding

documentation with the least amount of work scope gaps as possible.

• The CMa shall attend a regular schedule of design progress meetings with the County and

the Architect to confirm design scope changes that may impact cost estimate updates at

the completion of each milestone design phase.

2.2.A-2 Final Review (90% Construction Documents)

The CMa shall participate in a final project design review meeting of the 90% Construction

Document set of drawings and specifications with the County and the Architect. This will be an

in-person page turn review of the project documents that will inform the final cost estimate

checks to be completed by the CMa prior to the bidding period.

2.2.B Cost Estimating

Based on design phase milestone documents prepared and issued by the Architect, the CMa shall

develop periodic construction cost estimate updates for the following:

• Pre-Design Feasibility Study (Three [3] Concept Design Options)

• Schematic Design

• Design Development

• Construction Documents (75% and 90% CD’s)

If overall project cost estimates track well above the stated County budget, then the CMa shall

coordinate with the County and the Architect to value engineer the project.

• As part of the VE process, the CMa shall provide suggestions for alternative materials, systems,

and bidding strategies (add alternates / deduct alternates) and provide corresponding VE cost

estimate evaluations and comparisons.

• The CMa shall review the feasibility of proposed construction details, material lead times (time

requirements for procurement), installation/construction factors relative to costs, schedule

and sequencing, and any additional conditions pertaining to construction costs. Value

Engineering cost estimates prepared by the CMa shall identify the detailed project cost savings

for the proposed alternatives.

2.2.C Critical Path Schedule Development

Throughout the preconstruction phase of the project, the CMa shall develop a critical path

construction schedule that identifies all components of the work. Periodic updates to the CMa’s

RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541611Administrative Management and General Management Consulting Services

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