Project Information

Bid Title

MUO Geothermal Plant Expansions

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Feb 18, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

MUN-260170

Original Source

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Bid Documents

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Project Description

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/02/18	2026/03/13	MUN-260170	Miami University	OFCC	MUO Geothermal Plant Expansions	A/E	$30,000,000	N/A	TBD

Attachment Preview

Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name MUO Geothermal Plant Expansions

Project Location Miami University

City / County Oxford / Butler County

Owner

Miami University

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound)

3

Response Deadline March 13, 2026 2:00 PM local time

Project Number

MUN-260170

Project Manager

Don Van Winkle

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

1

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Don Van Winkle at Physical

Facilities, 101 S Fisher Dr, Oxford, OH 45056 or at vanwind3@miamioh.edu. See Section J of this RFQ for additional

submittal instructions.

Submit all questions regarding this RFQ in writing to Don Van Winkle at vanwind3@miamioh.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Miami University is soliciting qualifications for professional engineering services. Miami University has developed a Utility

Master Plan that has, at its core, the migration from Steam/Condensate infrastructure to a Heating Hot Water system, and

expanded use of geothermal systems. The next phase of the Utility Master Plan consists of increasing the number of

buildings served by our Geothermal Plants – both the Geothermal Energy Plant (GEP) located on Miami University’s

Western Campus, and the Northern Geothermal Plant (NCP).

District Hot Water and Chilled Water service from the GEP will be extended to Boyd Hall and Kumler Chapel. Additionally,

the HW and CHW service from the GEP will be extended to the Hoyt Hall site, where those systems will be connected to

existing buried valves, below the parking lot, to complete the loop and add redundancy and resiliency to the system.

District Hot Water service from the NCP will be extended to Psychology Building and Farmer School of Business.

Additionally, the HW and CHW service from the NCP will be extended from the utility tunnel at the corner of Hight St and

Patterson Ave to Cook Field, in anticipation of a future arena, and also across OH Rt 73 to a vault that will tie into the

utility tunnel in front of Bachelor Hall.

Along with extending piping distribution changes, each of the (4) buildings will require modifications to be able to utilize

the Low Temperature HW and CHW provided by the GEP, and Low Temperature HW from the NCP. These modifications

range from pulling out existing HW and CHW generating equipment and connecting the systems up to the district HW and

CHW loops, to installing completely new heating and cooling systems.

Additionally, within Psychology building, the process chillers serving aquatics research area are at end of life and will be

replaced as part of this project, as will the steam fired domestic hot water heaters, and a stand alone steam boiler will be

installed at the building to support existing steam use needs from autoclave and cage washing equipment.

Coordination of shutdown and startup of systems will be critical for a smooth transition, and to not disrupt the educational

calendar.

B. Scope of Services

This Request For Qualifications (RFQ) is for an Engineering Firm. The required engineering services include, but are not

limited to the following:

1. Programming

Verification of programming will be required for overall plan and a detailed programming on how each building will be

modified upon award of the Agreement, commence by developing the Program of Requirements.

2. Distribution Design

F110-02-2022-MAR

Publish Date: 2/18/2026

Page 1 of 5

Request for Qualifications (Architect / Engineer) continued

An assessment of how to best install CHW and HW piping through the tunnel system, while maintaining the existing

Steam/Condensate mains that serve other parts of campus, as well as best method for tying into the existing tunnels

with the new utilities shall be performed as part of this design. There is a combination of direct buried and tunnel

piping this area. Many of the existing steam and condensate lines have asbestos insulation and lines designated for

removal may need to be abated.

3. Building Level Conversions

Each of the buildings has their unique challenges to convert from steam over to heating hot water and chilled water.

Systems that need converted to district Low Temp HW or CHW are the following:

Boyd Hall:

Kumler Chapel:

Farmer School of Business:

Psychology Building:

Steam Reheat coils in attic AHUs, Perimeter finned tube, Standalone Chiller

Steam Radiators, Steam Heating Coil, DX Cooling Coil

HW Coils in AHUs, Perimeter finned tube

Domestic HW heaters, steam coils in air handlers, steam generation for cage

wash and autoclaves, replace process chiller.

The design for each of these building conversions will need to look at the existing pump systems. New pumps with VFDs

will need to be added where systems do not have adequate pumping capacity currently.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth& Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 6 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Primary/Secondary Pumping

2. Distribution Piping (Heating Hot Water & Chilled Water)

3. MEP Systems related to the following:

▪ Chilled Water

▪ Heating Hot Water

▪ 4-Pipe Fan Coil Units

▪ Plate and Frame Heat Exchangers

▪ Steam

4. Bidding State Contract Work

5. BAS / Siemens Control experience

6. Architecture

7. 3D BIM Modeling

8. State of Ohio Contracting Experience

9. Construction Administration

10. Phasing / Implementation Planning

F110-02-2022-MAR

Publish Date: 2/18/2026

Page 2 of 5

Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

C. Estimated Budget / Funding

State Funding:

$0

Other Funding:

$30,000,000

Construction Cost: $25,000,000

Total Project Cost: $30,000,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

03 / 26

12 / 26

07 / 27

09 / 27

E. Estimated Basic Fee Range (see note below)

5% to 7%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

7.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including

the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Engineering

Secondary

Mechanical-Electrical-Plumbing Eng.

Disciplines:

Surveying

HVAC Engineering

Structural Engineering

Civil Engineering

H. Additional Service Providers Required

Concrete Material Testing

Hazardous Material Abatement

Asphalt Testing

Soil Compaction Testing

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,

experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,

and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available

at the OFCC website at https://ofcc.ohio.gov.

F110-02-2022-MAR

Publish Date: 2/18/2026

Page 3 of 5

Request for Qualifications (Architect / Engineer) continued

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the

USB Drive and the sleeve with the project number and firm name if applicable.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

Facsimile copies of the Statement of Qualifications will not be accepted.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 2/18/2026

Page 4 of 5

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name MUO Geothermal Plant Expansions

Project Number MUN-260170

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $1,000,000

$1,000,000 to $10,000,000

More than $10,000,000

Less than 10 professionals

10 to 20 professionals

More than 20 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 4 sample projects

4 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 4 projects

4 to 6 projects

More than 6 projects

Value

Score

5

2

0

2

1

0

1

2

3

Max

=3

0 - 10

0 - 10

0-5

0-5

Max

= 20

0 - 15

0-5

1

2

3

Max

=3

1

Max

2

=2

1

Max

3

=3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2022-MAR

Publish Date: 2/18/2026

Page 5 of 5

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