Project Information

Bid Title

IFB Event 3318: Oracle Licenses

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Jan 28, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

IFB Event 3318: Oracle Licenses

Pre Bid Meeting Meeting Recording

• IFB Event 3318: Oracle Licenses
• IFB Event 3318: Fee Form
• IFB Event 3318: CHA Contract Requirments - Attachment D
• IFB Event 3318: General Conditions for Purchase Orders
• IFB Event 3318: Utilization Plan - Attachment C
• Contractor's Affidavit Form
• Contract Compliance Certification Form
• Event 3318: Attendee Register

Attachment Preview

INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3318 (2026)

CHA Information Technology Service- Oracle Licenses

RELEASE DATE: Wednesday, January 14, 2026

BID OPEN DATE AND TIME: Friday, February 13, 2026, at 1:00 PM CT

BID SUMMARY

Bidder’s Organization Name: __________________________________________

Contact Name: _______________________________________________

Address: ____________________________________________________

City/State/Zip: ________________________________________________

Phone Number: ______________________________________________

Fax Number: _________________________________________________

Bid in whole dollars only.

Bidder must bid on all items as required, or the Bid may be deemed non-responsive.

Proposals must be received electronically no later than the date and time listed in the solicitation.

__________________________________________________

(Bidder's Name)

__________________________________________________________

(Signature)

_______________________

___________________

(Date)

(Title)

Matthew Brewer

Operating Chairmen

www.thecha.org

Revised as of 09/08/2025, all others void

Sheila Johnson

Deputy Chief of Procurement

Table of Contents

KEY INFORMATION ................................................................................................................. BF/3

Bidder Contact with the CHA .............................................................................................. BF/3

Questions ............................................................................................................................. BF/3

Submission Information ...................................................................................................... BF/3

Submission Requirements .................................................................................................. BF/3

Addenda ............................................................................................................................... BF/3

SCOPE OF SERVICES ............................................................................................................. BF/4

FINANCIAL STATEMENT ........................................................................................................ BF/6

PREPARATION OF BIDS ......................................................................................................... BF/7

WITHDRAWAL OF BIDS .......................................................................................................... BF/7

FALSE STATEMENTS IN BIDS................................................................................................ BF/7

TAX ........................................................................................................................................... BF/7

MINIMUM WAGE REQUIREMENT ........................................................................................... BF/7

ECONOMIC DISCLOSURE STATEMENT ................................................................................ BF/7

TYPE OF CONTRACT .............................................................................................................. BF/8

TIME FOR PERFORMANCE..................................................................................................... BF/8

TERM OF CONTRACT ............................................................................................................. BF/8

PRE-AWARD MEETING ........................................................................................................... BF/8

AWARD .................................................................................................................................... BF/8

SINGLE/MULTIPLE AWARDS ................................................................................................. BF/8

COOPERATIVE PURCHASING................................................................................................ BF/8

PERFORMANCE AND PAYMENT BOND ................................................................................ BF/9

W-9 SUBMITTAL ...................................................................................................................... BF/9

AVAILABILITY OF FUNDS....................................................................................................... BF/9

CONTRACT DOCUMENTS....................................................................................................... BF/9

ONLINE CONTRACT COMPLIANCE SYSTEM........................................................................ BF/9

INSURANCE ........................................................................................................................... BF/10

ACKNOWLEDGEMENT OF BID DOCUMENTS AND INSTRUCTIONS ................................. BF/13

Attachments:

Attachment A……………………….......Fee Proposal Form

Attachment B…………………………...General Conditions for Purchase Orders

Attachment C…………………………...Utilization Plan

Attachment D…………………………...Chicago Housing Authority Contract Requirements

IFB Event No. 3318– CHA ITS-Oracle Licenses

BF/ 2

KEY INFORMATION

BIDDER’S GENERAL INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact

regarding this solicitation from the date of issuance until the selection of the successful Bidder. CHA contact

information:

Robert Thompson, Procurement Specialist

Chicago Housing Authority

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone (312) 913-7032

Email: rthompson@thecha.org

2. PRE-BID MEETING: Monday, January 26, 2026, at 11:00 AM CT, CHA encourages all interested firms to

attend the Pre-Proposal Meeting. Real-time online viewing is available. To view the Pre-Proposal Meeting

online visit: https://shorturl.at/6rj0s

3. QUESTIONS must be submitted in writing via the Supplier Portal https://supplier.thecha.org no later than

3:00 PM CT on Wednesday, January 28, 2026. Questions received about this solicitation after the deadline

above may not be answered. The Authority reserves the right, at its sole discretion, to respond to questions

received after the deadline.

4. BID DUE DATE AND TIME: Friday, February 13, 2026, at 12:00 PM CT. No bids will be accepted after the

date and time above, at which time all bids received will be publicly opened and read aloud. Failure to submit

bid documents in the required quantity and properly executed shall result in the bid being deemed non-

responsive and rejected by the CHA for further consideration.

5. ELECTRONIC SUBMISSION OF SEALED BIDS: Sealed bids must be submitted electronically via the CHA

Supplier Portal at: https://supplier.thecha.org. Electronic bid submissions are to be submitted once. Each

Submittal section of the electronically submitted bid shall be labeled and separated into a different file as

described in Section II. Instructions for Bidders. FACSIMILE AND E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If an error

message is received that states “Maximum size is 50” while uploading an attachment in the Supplier

Portal, that error message refers to the file naming size. The file name cannot be more than 50

characters.

6. BID OPENING: Friday, February 13, 2026, at 1:00 PM CT. Bidders may access the bid opening via this

https://shorturl.at/LCDxa

7. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued

by the CHA. Any addenda issued will be provided to all prospective Bidders and posted on the CHA’s website

at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. If the CHA

determines this solicitation should be modified, it will inform all prospective Bidders by distributing addenda to

this solicitation before the date for receipt of bids. The CHA reserves the right to issue addenda to correct,

modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all addenda in the Invitation

for Bid.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

IFB Event No. 3318– CHA ITS-Oracle Licenses

BF/ 3

SCOPE OF SERVICES

The Information Technology Services Department (ITS) seeks to renew its Oracle Cloud Human Capital

Management (HCM) subscription., This request is for a (3) three-year base term, from July 12, 2026, through

July 11, 2029, with two (2) optional, one (1) – year extension periods, which if exercised, would extend the

subscription through July 11, 2031.

This renewal is essential to maintain uninterrupted access to Chicago Housing Authority’s Oracle enterprise

HCM suite, which supports core human resource functions such as payroll, talent acquisition, workforce and

reporting. The subscription also ensures that ITS continues to receive the latest software enhancements,

ongoing technical support, and critical security updates required for reliable system performance.

The services shall cover the following Oracle HCM Cloud products, including the estimated specified quantities.

CHA reserves the right to increase or decrease quantities as necessary.

Part #

Service

B84490

B75365

Oracle Additional Test Environment for Oracle Fusion Cloud

Service

Oracle Fusion Time and Labor Cloud Service

B94925 Oracle Fusion Talent Management Cloud Service

B87675 Oracle Fusion Recruiting Cloud Service

B86668 Oracle Cloud Priority Support for SaaS

B94933 Oracle Fusion Workforce Compensation Cloud Service

B89482

B87388

Oracle Fusion Workforce Health and Safety Incidents Cloud

Service

Oracle Fusion Human Resource Help Desk Cloud Service

B85800 Oracle Fusion Human Capital Management Base Cloud Service

B86669 Oracle Cloud Priority Support for SaaS: Base Fee

B110322 Oracle Fusion Payroll Cloud Service for United States

B85242 Oracle Fusion Learning Cloud Service

Estimated

Qty

2

650

650

650

1

650

650

650

650

1

650

650

INSTRUCTIONS AND SUBMITTAL REQUIREMENTS FOR BIDDERS

The Bid Submittal must include the following documents:

• Fee Proposal Form

• Insurance Certificate(s)

• Contractor’s Affidavit

• Contract Compliance Certification

• Utilization Plan

• Letter of Intent for MBE/WBE/DBE and/or HUD Section 3 Subcontractors

• Representations Certifications and Other Statements of Bidders, HUD 5369-A Form

• General Conditions for Non-Construction Contracts, HUD 5370-C Form

• Certification of Payments to Influence Federal Transactions, HUD-50071 Form

• Economic Disclosure Statement

IFB Event No. 3318– CHA ITS-Oracle Licenses

BF/ 4

DOCUMENT FORMAT: These pages and other documents must be in the following form:

i. Enter Bidder’s name in the space provided on Page 1 of this IFB; and

ii. Submit ONE (1) ORIGINAL COPY of the “Bid Submittal” form comprising all pages (including the

Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each page in the

original copy shall bear an original (not photocopied) signature; and

iii. Submit ONE (1) ORIGINAL of all required MBE/WBE/DBE and HUD Section 3 documents; and

iv. Submit ONE (1) ORIGINAL of all other required bid documents; and

v. Acknowledge receipt of any addenda issued.

Failure to submit the documentation set forth above in Section II(A)(i)-(v) may result in the bid package being

deemed non-responsive and therefore ineligible for award.

BUSINESS LICENSE and PERMIT:

The successful Bidder(s) shall obtain and pay for all required permits (if applicable), certificates, and licenses

for the performance of the services specified herein. Bidders shall post all notices required by law, and shall

comply with all applicable laws, ordinances, and regulations which may affect their performance.

BID SECURITY: [X] Not Required

Each Bid must be accompanied by a Bid Bond in the amount of __N/A_____ of the total amount of the Bid

submitted or a certified check in the same amount, payable to the "Chicago Housing Authority", (the "CHA"). If

the Bid and Bid Security have not been received by the CHA prior to the time of the Bid opening, the Bid will not

be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of

Bids.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

IFB Event No. 3318– CHA ITS-Oracle Licenses

BF/ 5

Commodity Codes

• NAICS 541519Other Computer Related Services

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