Project Information

Bid Title

RFP RE 2026-007 Native Hawaiian Data Book Website Redesign

Issuing Agency

Office of Hawaiian Affairs

Location

Hawaii

Published Date

Feb 14, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

01/23/2026 – Request for Proposals (“RFP”) No. RE 2026-007

NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN

Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified firms that can provide website redesign services for the OHA’s Native Hawaiian Data Book. This RFP may be downloaded from either the State Procurement Office (hereinafter “SPO”) website at https://hiepro.ehawaii.gov/ or the OHA website at https://www.oha.org/solicitations/ beginning Friday, January 23, 2026. Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter “HST”), Tuesday, February 24, 2026 Friday, March 6, 2026 . Proposals shall be submitted electronically through the HIePRO website only. The OHA reserves the right to reject any and all proposals and to accept any proposal in whole or in part when in the best interest of the OHA and the State. Questions relating to this solicitation shall be communicated through HIePRO.

Procurement Timeline

Activity	Scheduled Dates
Release of Request for Proposals	Friday, January 23, 2026
Due Date to Submit Questions in HIePRO	Friday, January 30, 2026, 2:00 p.m. HST
OHA’s Response to Questions Posted in HIePRO	Friday, February 6, 2026, 4:00 p.m. HST Monday, February 9, 2026, 4:00 p.m. HST
Proposals Due in HIePRO	Tuesday, February 24, 2026, 2:00 p.m. HST Friday, March 6, 2026, 2:00 p.m. HST
Proposal Evaluations	Wednesday, February 25, 2026 – Wednesday March 11, 2026 Monday, March 9, 2026 – Friday, March 20, 2026
Offerors’ Presentation/Discussion (if necessary)	TBD
Best and Final Offer (if necessary)	TBD
Notice of Award	March 2026 April 2026
Contract Start Date	April 2026 May 2026

The OHA reserves the right to amend or revise the timeline without prior written notice when it is in the best interest of the OHA. The timeline represents the OHA’s best estimate of the schedule that will be followed. All times indicated are HST. If a component of this schedule is delayed, the rest of the schedule may be shifted accordingly.

RFP RE 2026-007 Native Hawaiian Data Book Website Redesign

Attachment 1 PROPOSAL SUBMITTAL CHECKLIST

Attachment 2 SAMPLE COVER LETTER

Attachment 3 WAGE CERTIFICATE

Attachment 4 OFFER FORM OF1 OF2

Attachment 5 OHA GENERAL TERMS AND CONDITIONS

Attachment 6 2025-2026 HAWAII STATE HOLIDAYS

Addendum 1 Timeline Revision

Addendum 2 Q and A

Addendum 3 Timeline Revision

Attachment Preview

State of Hawai‘i

REQUEST FOR PROPOSALS

RFP NO. RE 2026-007

NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN

ISSUE DATE: Friday, January 23, 2026

DUE DATE: Tuesday, February 24, 2026, 2:00 p.m. HST

(Or such later date as may be established by the Office of Hawaiian Affairs by an

Addendum to this RFP)

ELECTRONIC SUBMISSION TO THE HAWAI‘I EPROCUREMENT SYSTEM

(HIePRO) ONLY.

Office of Hawaiian Affairs

560 North Nimitz Highway, Suite 200

Honolulu, Hawaiʻi 96817

Notice to Offerors

(Chapter 103D, Hawai‘i Revised Statutes)

REQUEST FOR PROPOSAL (“hereinafter “RFP”) No. RE 2026-007

Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as

amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be

accepting proposals from qualified firms that can provide website redesign services for the

OHA’s Native Hawaiian Data Book.

This RFP may be downloaded from either the State Procurement Office (hereinafter

“SPO”) website at https://hiepro.ehawaii.gov/ or the OHA website at

https://www.oha.org/solicitations/ beginning Friday, January 23, 2026.

Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter

“HST”), Tuesday, February 24, 2026. Proposals shall be submitted electronically through the

HIePRO website only.

The OHA reserves the right to reject any and all proposals and to accept any proposal in whole

or in part when in the best interest of the OHA and the State. Questions relating to this

solicitation shall be communicated through HIePRO.

OFFICE OF HAWAIIAN AFFAIRS

Kaialiʻi Kahele

Chairperson, Board of Trustees

Chief Procurement Officer, Head of Purchasing Agency

Table of Contents

Section 1 – Administrative Overview .......................................................................................... 1

Section 2 – Scope of Services...................................................................................................... 12

Section 3 – Proposal Format and Instructions ......................................................................... 27

Section 4 – Proposal Evaluation & Award ............................................................................... 33

Section 5 – Attachments ............................................................................................................. 38

Attachment 1 – Proposal Submittal Checklist

Attachment 2 – Sample Cover Letter

Attachment 3 – Wage Certificate

Attachment 4 – Offer Form OF-1 and OF-2

Attachment 5 – OHA General Terms and Conditions

Attachment 6 – 2025-2026 Hawaiʻi State Holidays

Section 1 – Administrative Overview

I. Authority

In 1978, the Article XII of the State of Hawai‘i Constitutional Convention established the

Office of Hawaiian Affairs (hereinafter “OHA”) to address the historical injustices and

challenges arising out of those circumstances. Chapter 10 of the Hawaiʻi Revised

Statutes, as amended, outlines the OHA’s duties and purposes, including promoting and

protecting the rights of Native Hawaiians.

The OHA is a semi-autonomous public agency of the State of Hawai‘i, with the legal

mandate of bettering the conditions of Native Hawaiians. The OHA’s mission is “To

mālama (protect) Hawaiʻi’s people and environmental resources and the OHA’s assets

toward ensuring the perpetuation of the culture, the enhancement of lifestyle, and the

protection of entitlements of Native Hawaiians while enabling the building of a strong

and healthy Hawaiian people and nation, recognized nationally and internationally.”

The OHA seeks to competitively procure and engage a qualified firm to provide website

upgrade and redesign services for the OHA’s Native Hawaiian Data Book.

A determination has been made that the OHA is unable to secure these services through a

low bid process. Factors included in the determination are: 1) price is not the primary

consideration in determining an award; 2) the resulting contract may need to be other

than a fixed price type; 3) the specifications for the services cannot be sufficiently

described through low bid process; 4) oral or written discussion need to be conducted

with Offerors concerning their proposals; 5) Offerors may need to revise their proposal,

including price; and 6) the award needs to be based on a comparative evaluation in order

to determine the most advantageous offering to the OHA. To that end, a low bid process

is not practicable.

This RFP is issued under the provisions of Chapter 103D, HRS, as amended, and its

companion administrative rules. Offerors are charged with presumptive knowledge of all

requirements of the cited authorities. Submission of a valid executed proposal by any

Offeror will constitute admission of such knowledge on the part of such Offeror.

II. RFP Organization

This RFP is organized into five (5) sections:

Section 1: Administrative Overview – Provides Offeror with an overview of the

procurement and contracting process.

Administrative Overview

1

RFP No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN

Section 2: Scope of Services – Provides Offeror with a general description of the tasks to

be performed, delineates Offeror’s responsibilities, and defines deliverables as

applicable.

Section 3: Proposal Form and Instruction – Describes the required format and content for

the proposal.

Section 4: Proposal Evaluation & Award – Describes how proposals will be evaluated.

Section 5: Attachments

III. Contracting Office

The Contracting Office is responsible for overseeing the procurement and issuing the

Contract resulting from this RFP. The Contracting Office is:

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Telephone: (808) 594-1835

The RFP Coordinator or his/her designated representative is listed below:

Geena Chau

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Email: geenac@oha.org

The OHA reserves the right to change the RFP Coordinator without prior written notice.

The Research & Evaluation Division is responsible for administering and monitoring the

Contract. The designated Contract Administrator or his/her designated representative is

responsible for monitoring the activities performed under the Contract and is identified

as:

Kale Hannahs

Research and Evaluation Research System Manager

Office of Hawaiian Affairs

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Any changes to the Contract Administrator or his/her designated representative will be

provided in writing to the Offeror. The OHA reserves the right to make the changes to

the Contract Administrator.

Administrative Overview

2

RFP No. RE 2026-007 NATIVE HAWAIIAN DATA BOOK WEBSITE REDESIGN

Commodity Codes

• NAICS 541511Custom Computer Programming Services

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