Project Information

Bid Title

Water Meter Testing Service

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

Aug 7, 2025

Closing Date

Aug 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 25020

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP No. 25020
Bid Title:	Water Meter Testing Service
Category:	Water Resources
Status:	Open

Description: PROPOSAL No. (25020) - Water Meter Testing Service Sealed Proposals will be received by the City of Gainesville, Dept of Water Resources, 757 Queen City Parkway, SW Gainesville, GA.  30501 until (2:00 PM)., (08/21/25), for the Service of Water Meter Testing.  Bids will be opened at 2:05 pm at 1006 S. Bradford Street Ext, Gainesville, GA 30501 OVERVIEW The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide Water Meter Testing Service for its (Dept of Water Resources Department). The City desires to purchase labor for 100 Water Meter Testing Services, per year, for a 3 year period. Water Meter Testing Services are expected to be completed for the (Dept of Water Resources Department) not later than (September 1, 2025) PROPOSAL CORRESPONDENT Upon Release of this Proposal, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below: (Tammy Grier) City of Gainesville’ Dept of Water Resources, 757 Queen City Pkwy, SW Phone: (770.531.2663) FAX: (770.531.2672) (For security reasons, you must enable JavaScript to view this E-mail address. ) Jason Gee will act a project manager on this project.  For site visits and addresses, please contact Jason Gee at 678-989-3383 or For security reasons, you must enable JavaScript to view this E-mail address. Unauthorized contact regarding the Proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Proposal correspondent. PROPOSAL QUESTIONS All questions must be submitted in writing to the Proposal correspondents named above.  Questions must be received by 10:00 a.m., (08/13/25).  A list of questions and answers will be provided to all know Proposers and by request.   Requests may be made to the Proposal correspondent named above. PROPOSAL RESPONSE DATE AND LOCATION The Administrative Services department must receive the vendors’ Proposal in a sealed envelope, in its entirety, not later than (2:00 pm), Eastern Standard Time in Gainesville, Georgia on (August 21, 2025).  Proposals arriving after the deadline will be returned unopened to their senders.  All Proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package: (Water Meter Testing Service- #25020) Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Proposal receipt.  Late Proposals will not be accepted nor will additional time be granted to any vendor.   Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. Proposal Schedule: Proposal Release:                           August 5, 2025 Proposal Questions Deadline:     August 13, 2025 10:00am Proposal Due Date:                         August 21, 2025, 2:00pm Anticipated Award Date:               August 21, 2025 (subject to final Proposal review) WAIVER OF TECHNICALITIES All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of Proposal opening. PROPOSAL REJECTION The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty. Publication Date/Time: 8/5/2025 7:00 AM Closing Date/Time: 8/21/2025 6:00 PM Related Documents: 25020 Meter Testing

Commodity Codes

• NAICS 541380Testing Laboratories

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