Project Information

Bid Title

Water Distribution Optimization and Leak Detection Technology & Services

Issuing Agency

City of Surprise

Location

Arizona

Published Date

Oct 10, 2024

Closing Date

Nov 4, 2024

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Water Distribution Optimization and Leak Detection Technology & Services

Addenda: 0

Release Date: 10/10/2024

Due Date: 11/4/2024

Post Information

Posted At:Thu, Oct 10, 2024 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Surprise, Arizona (the "City") is accepting proposals for Water Distribution Optimization and Leak Detection Technology & Services to reduce structure water overuse issues for the Water Resource Management Department.

The intent of the City is to enter into a single Contract with a qualified person, or firm to provide the quality products and services, as specified, at a fair market price. The Estimated volume for this contract is $387,000.00

The initial term of the contract will be for a minimum of two (2) years and may be renewed up to three (3) additional one-year terms. Renewal of the contract will be based on the needs of the City.

The materials and services supplied under this Contract shall comply with all applicable federal, state and local laws, and the Contract shall maintain all applicable licenses and permits.

Background

Based upon the annual reviews of the City's water distribution system, the City experiences approximately 3% water loss due to leaks each year. Using the approximate percentage figure, the goal is to improve the water savings by 262 acre-feet per year by installing a leak detection digital technology water distribution system that will provide ongoing 24/7 monitoring leak detection and with confirmation of real time system pressure readings for the foreseeable future.

The City's source of funding is through a Federal Grant Award, American Rescue Plan Act (ARPA), specifically the State and Local Fiscal Recovery Funds (SLFRF), with Catalog of Federal Domestic Assistance (CFDA) Assistance Listing 21.027 for all activity pursuant to this Agreement, and the State of Arizona established the Water Conservation Grant Fund (WCGF) under Title 49, Chapter 8, Article 5 of the Arizona Revised Statutes. A.R.S. § 49-1331 - 1335, to be administered by the Authority,

Timeline

Release RFP Date:

October 10, 2024

Optional Pre-Proposal Meeting (Non-Mandatory):

October 17, 2024, 10:00am

Microsoft Teams Meeting
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 215 629 751 325
Passcode: kNdT7G

Dial in by phone
1- 480-561-5974, United States, Phoenix
Phone conference ID: 530 658 364#

Final Date/Time for Questions:

October 21, 2024, 4:00pm

RFP Due Date/Time:

November 4, 2024, 11:00am

Anticipated Contract Award:

November 14, 2024

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 541330Engineering Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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