Project Information

Bid Title

VAST TRAFFIC SIGNAL SOFTWARE and ATMS REPLACEMENT FEASIBILITY STUDY - FEDERAL AID CM-9906(067)

Issuing Agency

County of Clark

Location

Washington

Published Date

May 20, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP Number: 956

Original Source

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Project Description

VAST TRAFFIC SIGNAL SOFTWARE and ATMS REPLACEMENT FEASIBILITY STUDY - FEDERAL AID CM-9906(067)

RFP Number: 956

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

The Public Works Department is requesting proposals from qualified firms to evaluate the feasibility of transitioning to and assist with the selection of a unified vendor for traffic signal controller hardware and software as well as for the Advanced Traffic Management System (ATMS) utilized in Clark County by the Washington State Department of Transportation (WSDOT), Clark County, and smaller cities.

Release Date: Wednesday, May 20, 2026
Closing Date: Wednesday, July 1, 2026

Pre-Bid Conference: N/A

Attachments:

• RFP #956
• Plan Holder List
• Exhibit C - IT Non-Functional Requirements Questionnaire

Attachment Preview

REQUEST for PROPOSAL # 956

ARCHITECTURAL AND ENGINEERING SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, MAY 20, 2026

DUE DATE: WEDNESDAY, JULY 1, 2026 by 11:00 am

LATE PROPOSALS WILL NOT BE ACCEPTED – NO EXCEPTIONS

Request for Proposal for:

VAST TRAFFIC SIGNAL SOFTWARE and ATMS REPLACEMENT

FEASIBLITY STUDY

CRP 353822 / PRJ0004993

Federal Aid No. CM-9906(067)

SUBMIT:

One (1) Complete Paper Copy

of the Proposal to:

United Parcel Service / FedEx or Hand Delivery

United States Postal Service)

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

Not Available

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic mail submissions.

Refer Questions to Project Manager:

Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise

that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.

Ali Pilkington

Capital Project Manager II / Public Works

Ali.Pilkington@clark.wa.gov

Phone: 360-989-6153

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

is

available

at

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

REQUEST for PROPOSALS – This solicitation is an invitation by Clark County for

Proposers to submit an offer, which may be subject to subsequent discussions and

negotiations by the County and the Proposer. It is not a request for a competitive bid.

A Proposal means any document, submittal, interview presentation, negotiation, and

everything and anything provided in response to this RFP regardless of whether the

submission is an oral or written submission.

Clark County reserves the right to accept or reject any or all proposals received as a result

of this RFP, to negotiate with any or all prospective contractors on modifications to

proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this

RFP if it is in the best interest of Clark County to do so.

PROTESTS - Must be submitted to the Purchasing Department within 3 business days of

receipt of Letter of Notice.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus

https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-

and-nexus Businesses operating outside WA State must register to report B&O tax and

collect/submit applicable sales tax, if the business meets any of the following thresholds in

the current or prior year:

• Has physical presence nexus in Washington.

• Has more than $100,000 in combined gross receipts sourced or attributed to

Washington.

• Is organized or commercially domiciled in Washington.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Debarred / Suspended

7. Americans with Disabilities Act (ADA) Information

8. Public Disclosure

9. Insurance/Bond

10. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

EXHIBITS

A. Vancouver Area Smart Trek – RTC

B. UFCO_v2

C. IT Non-Functional Requirements Questionnaire – Only submit if you are a Tier 2

evaluation scoring participant.

Request for Proposal # 956

VAST Traffic Signal Software and ATMS Replacement Feasibility Study – Federal Aid CM-9906(067)

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

The purpose of this Request for Proposal (RFP) is to obtain, in a full and open competition,

proposals for evaluating the feasibility of transitioning to and assist with the selection of a

unified vendor for traffic signal controller hardware and software as well as for the Advanced

Traffic Management System (ATMS) utilized in Clark County by the Washington State

Department of Transportation (WSDOT), Clark County and the smaller cities.

This is a qualifications-based selection process seeking proposals that demonstrate

specialized experience, technical competence, capacity and capability to perform the services

as described herein.

This is a federally funded contract and therefore proposers must be actively registered in

the System for Award Management (SAM) at the time of proposal submission and again at

contract award, per FAR 52.204-7 and must maintain registration in SAM during contract

performance, per FAR 52.204-13. The consultant must provide evidence of SAM registration

under federal funding guidelines.

Candidates with the top scores based on the Tier 1 proposal evaluation will be asked to

participate in Tier 2 proposal evaluation interviews with County staff to determine the final

consultant selection.

Tier 2 participants are required to submit the IT Non-Functional Requirements Questionnaire.

This is a qualifications-based selection process, do not submit costs with proposal.

Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the

resulting contract your business must be registered with the MRSC Rosters.

Failure to register may result in your proposal being marked non-responsive. Be sure to select

Clark County in your application. If you have questions about the registration process, contact

the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-

membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute 39.34

RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for

Architectural and Engineering Services requires qualifications-based selection, do not submit

costs with proposal.

2. Background

The Vancouver Area Smart Trek (VAST) regional partners, including WSDOT, Clark County,

the City of Vancouver, and several small cities, share a long-term goal of operating all traffic

signal controllers on a unified advanced traffic management system (ATMS). A consistent

system across jurisdictions would improve regional coordination, allowing operations engineers

to respond more quickly to changing traffic conditions, modify signal timing in real time, and

Request for Proposal # 956

VAST Traffic Signal Software and ATMS Replacement Feasibility Study – Federal Aid CM-9906(067)

reduce driver delays. This would improve travel reliability and system efficiency, especially on

major corridors that serve disadvantaged communities and are key transit routes for C-TRAN.

Clark County currently hosts the central server for most WSDOT and all small city-owned

signals in the region. While the consultant will work primarily with WSDOT and Clark County,

input from the small cities will also be included.

The proposed Systems Engineering study will evaluate the feasibility of transitioning to a unified

vendor for both signal controller hardware and software, including an assessment of system

capabilities, interoperability, purchase and maintenance costs, technical assistance, and vendor

support. While adaptive signal control and other advanced capabilities will be considered, they

are secondary to the primary goal of achieving a stable, coordinated platform across all partners.

This work supports ongoing joint operations planning and complements the regional ITS

architecture, the VAST Regional Architecture and the Urban Freeway Corridor Operations

(UFCO) study (Exhibit B). It also lays the foundation for a joint operations center where WSDOT

would assist the city and county in managing signals during after-hours periods and major traffic

incidents.

During the Preliminary Engineering (PE) phase, the selected consultant will complete a

Concept of Operations and Systems Engineering analysis to evaluate the potential transition

to a new vendor for traffic signal controller hardware, software, and the advanced traffic

management system (ATMS). If a transition is recommended, the consultant will assist in

developing the selection criteria, reviewing the available companies / technologies and

providing a recommendation.

The City of Vancouver transitioned to a new vendor. Stakeholders have discussed alignment

with this platform.

The VAST regional partners have identified 167 signals in this regional project.

The PE Phase work will also support the development of planning-level cost estimates for

potential implementation, including equipment, software, system integration, training, and

ongoing support. Estimates will also include any costs associated with transitioning off any

software or hardware purchased on previous federally funded contracts that is still within the

usable life guidelines. These estimates will inform agency decision-making and help position

the region for future funding opportunities.

New hardware and software systems will be implemented in the future construction phase if

a new vendor is recommended.

3. Scope of Project

A consultant is sought to analyze and evaluate the potential transition to a new vendor for the

Intelligent Traffic System ATMS.now Tool. We have identified:

• 101 signals in Clark County, plus the following additional signals:

• 43 WSDOT signals,

• 23 in Small Cities (Battle Ground (5); Camas (12); La Center (1); Ridgefield (2);

Washougal (3)

Total of: 167 signals.

• A System Engineering and Concept of Operations will be needed, which would be

expected to include an analysis of the current state of (Trafficware) ATMS.now,

including a comparative study of other similar technology tools available in the world

today with the best recommendation by the Engineering Consultant. Consultant should

also be prepared to assist the county in determining the best scoring criteria for judging

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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