Project Information

Bid Title

RFP - Professional Engineering Consulting Services for Buffalo Waterfront Connectivity

Issuing Agency

City of Buffalo

Location

New York

Published Date

Jun 3, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

Group 1139

Original Source

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Project Description

Bid Number:	Group 1139
Bid Title:	RFP - Professional Engineering Consulting Services for Buffalo Waterfront Connectivity
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 6/3/2026 5:00 AM Publication Information: New York State Contract Reporter Closing Date/Time: 7/1/2026 11:00 AM Related Documents: RFP Group 1139 FINAL

Attachment Preview

Request for Proposals

Professional Services for Group 1139

Buffalo Waterfront Connectivity

Sean M. Ryan

Mayor

Nolan R. Skipper, P.E.

Commissioner

Alexander M. Bullers, P.E.

City Engineer

RFP Revision Date: June 1, 2026

Page 1 of 18

The City of Buffalo, Department of Public Works, will be accepting proposals for Professional

Services for Group 1139. A more detailed description of the services to be provided can be

reviewed in Attachment A.

Anticipated Schedule

RFP Posted

Proposals Due

Selection

Contract Negotiated and Notice to Proceed

Project Commence

Grant Contract End Date

June 3rd, 2026

July 1st, 2026

July 2026

Summer 2026

Summer 2026

August 31, 2029

Instructions for Submitting Proposals

Proposal packages for this project are due by Wednesday, July 1st, 2026 at 11:00 AM EST.

Proposals must be submitted by email only, to the City’s Designee, identified below (maximum

10MB file size). Proposals shall include the following:

1.) Offeror shall provide a cover letter signed by an authorized representative of the

company, that shall constitute a representation by the Offeror that it is willing and able

to perform the services described in this Request for Proposal (RFP) and their

responsive proposal. The cover letter must explain the Offeror’s understanding of the

City’s intent and objectives. It must discuss the Offeror’s project management

approach to deliver the scope of services as well as any additional relevant factors for

the City’s consideration. The cover letter must also acknowledge that the Offeror’s

responsive proposal accepts the general terms and the City’s reservation of rights

included in Attachment C of this RFP as well as an acknowledgement of acceptance

of the insurance and indemnification provision included in Attachment D and

Attachment F of this RFP. The Offeror must submit a schedule outlining the scope of

services described within this RFP. The project must be completed by the DOS

contract end date of August 31, 2029.

2.) A brief description of firm, including office locations, professional services provided,

and relevant experience with respect to the City’s intent. Firms with multiple offices

must identify the principal office which the proposed staff for this assignment operate

from. Offeror is to provide summary descriptions of similar projects, limit four (4), that

demonstrate the experience of their firm and specific staff proposed.

3.) Offeror is to provide an organizational chart and resumes of all team personnel who

will be assigned or dedicated to the services described in this Request for Proposals.

Offeror shall supply the names of all firms/persons that will work as Sub-

consultants/contractors (if any) on this project. Duties and responsibilities of each

firm/person should be clearly stated. Offeror should identify all persons, by name and

RFP Revision Date: June 1, 2026

Page 2 of 18

title, who will oversee and complete work on these projects, including availability. The

City reserves the right to negotiate additional staffing, and their rates based on

available funding.

4.) Lump sum and/or not to exceed hourly costs are to be provided as further detailed in

Attachment A, and fee schedule in Attachment E.

5.) Offeror shall submit its plan to comply with MBE / WBE goals defined in Mayor

Brown’s Executive Order #16-04, included as Attachment B, and all goals as required

per the grant agreement, Attachment F. The grant agreement requires an MBE/WBE

goal of 30% and SDVOB goal of 6%.

City’s Designee for Communication

For the purposes of this solicitation, the City’s Designee shall be Jacob Anastasia with the

Division of Engineering, (716-851-4288, janastasia@buffalony.gov). Questions regarding the

Request for Proposals shall be directed to the City’s designee only. Any impermissible contact

with any other City officer or employee of the City regarding the Request for Proposals during

this procurement period shall result in the rejection of any such Offeror’s proposal. Offerors

shall communicate in writing only via email to the email address listed in the Request for

Proposals. No other communications with the City’s designee regarding the Request for

Proposals are permitted during the procurement period.

All questions, requests for clarification, or additional information must be sent by email to

janastasia@buffalony.gov and must be received no later than Tuesday, June 23rd, 2026 at

4:00 PM EST.

Questions received from all Offerors will be answered in writing by the City’s Designee. No

other officers, employees, or representatives of the City are to be contacted regarding this

Request for Proposals. The City accepts no responsibility for, and the Offeror agrees not to

rely upon, any non-written statements or representations by the City’s Designee nor verbal or

written statements or representations from any other person, whether or not employed by the

City.

Addenda and Modifications

The City reserves the right, in its sole discretion, to amend this Request for Proposals at any

time prior to the deadline for submission of the proposals. In the event that it becomes

necessary to revise or expand upon any part of this Request for Proposals, all addendums,

amendments, and interpretations will be made in writing and sent via email to all firms invited

to respond to the Request for Proposals. It is the sole responsibility of the Offeror to ensure

that the City has accurate contact information and to monitor the City’s website for any such

addendums, amendments, interpretations and/or modifications.

All addendums, amendments, interpretations, and/or modifications shall be deemed to have

been incorporated as part of this Request for Proposals as though they were originally set forth

in this Request for Proposals. No addenda will be issued later than twenty-four (24) hours

RFP Revision Date: June 1, 2026

Page 3 of 18

prior to the date and time for the receipt of offers, except an addendum withdrawing the

Request for Proposals, or addenda for postponement of the due date and/or time. The City

does not assume any responsibility for the receipt of information sent to any Offeror except for

the information received via written addendum.

Selection Process and Criteria

The City’s objective in soliciting proposals is to enable it to select a respondent that will provide

high quality and cost-effective services to the citizens of Buffalo. The City will consider

proposals only from respondents that, in the City’s sole judgment, have demonstrated the

capability and willingness to provide high quality services to the citizens of the City in the

manner described in this RFP.

Each proposal must satisfy the objectives and requirements detailed in this RFP except as

otherwise stated. Successful respondents shall be determined by an evaluation of the total

content of the proposal submitted. The City reserves the right to not select any of the

proposals. The City shall not be obligated to explain the results of the evaluation process to

any respondent.

A selection team of members of DPW Staff will be established to evaluate all proposal

packages based on the following criteria:

Cover Letter, Project Management Approach, and Schedule (3-page max)

Description of Firm / Related Project Experience or References (3-page max)

Proposed Team and Organization Structure (2-page max) / Resumes of Key

Personnel (no page limit)

Fee Schedule

Minority Employment & Business Opportunities 1

Female Employment & Business Opportunities 1

15%

25%

20%

20%

15%

5%

1 New York State has established a 30% Minority- and Woman-owned Business Enterprise (M/WBE) utilization goal for

this project, which includes sub-goals of 15% MBE and 15% WBE utilization. M/WBE subcontractors and vendors

must be certified by New York State. If respondent is not itself a certified M/WBE company, explain how you will assist

the City in achieving its 30% M/WBE goal.

RFP Revision Date: June 1, 2026

Page 4 of 18

List of Attachments

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F

Proposed Scope of Services

Mayor Brown’s Executive Order #16-04

City of Buffalo Reservation of Rights

Insurance and Indemnification Provision

Fee Schedule

Grant Agreement

RFP Revision Date: June 1, 2026

Page 5 of 18

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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