Project Information

Bid Title

REQUEST FOR PROPOSALS (RFP) Executive Recruitment Services - District Engineer

Issuing Agency

Marina Coast Water District

Location

California

Published Date

Apr 10, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Issued	Submission Deadline	Files
04/10/2026	05/01/2026	Marina Coast Water District (District) has issued this Request for Proposals (RFP) to solicit responses from qualified firms (Proposers) demonstrating their experience in recruiting highly qualified executive-level staff for public agencies, with a particular emphasis on engineering and infrastructure leadership roles. The District is currently seeking to recruit for the position of District Engineer, and may utilize the selected firm for additional executive-level recruitments in the future as needed. Download the MCWD Recruitment Service RFP (PDF)

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MARINA COAST WATER DISTRICT

REQUEST FOR PROPOSALS (RFP)

Execu�ve Recruitment Services – District Engineer

1. INTRODUCTION

Marina Coast Water District (MCWD) is seeking proposals from qualified execu�ve recruitment firms to

support the District in its search for a District Engineer.

This is a key leadership posi�on that will influence the District’s engineering direc�on, capital investment

strategy, and long-term infrastructure planning. The District is looking for a recruitment partner that

understands the complexity of public u�li�es and can deliver candidates who are not only technically

qualified, but capable of opera�ng effec�vely in a public-sector environment.

This RFP is not simply about filling a vacancy. It is about iden�fying a firm that can help the District make

a sound, long-term hiring decision for a role that directly impacts service delivery, regulatory compliance,

capital program execu�on, and coordina�on with external stakeholders.

2. DISTRICT BACKGROUND

Marina Coast Water District (MCWD) is a public u�lity serving the City of Marina and the Ord Community

in Monterey County, California. The District provides potable water, recycled water, and wastewater

collec�on services to its customers and plays a cri�cal role in suppor�ng both residen�al communi�es

and regional development.

The District operates within a complex and evolving environment shaped by regulatory requirements,

infrastructure demands, and long-term water supply challenges. MCWD must balance groundwater

sustainability, environmental compliance, and system resiliency while con�nuing to meet the needs of a

growing service area.

MCWD manages a diverse por�olio of infrastructure, including potable water systems, recycled water

distribu�on systems, and wastewater collec�on networks. The District is ac�vely engaged in capital

improvement efforts to modernize infrastructure, expand capacity, and ensure opera�onal reliability

through a mul�-year Capital Improvement Program.

In addi�on to core u�lity opera�ons, the District works closely with private developers and regional

partners to support planned growth and infrastructure expansion. This requires coordina�on on system

capacity, development impacts, and long-term planning.

MCWD is governed by a publicly elected Board of Directors and operates under the leadership of a

General Manager. As a public agency, the District emphasizes transparency, accountability, and service to

the community.

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3. SCOPE OF WORK

Marina Coast Water District (District) has issued this Request for Proposals (RFP) to solicit responses

from qualified firms (Proposers) demonstra�ng their experience in recrui�ng highly qualified execu�ve-

level staff for public agencies, with a par�cular emphasis on engineering and infrastructure leadership

roles. The District is currently seeking to recruit for the posi�on of District Engineer, and may u�lize the

selected firm for addi�onal execu�ve-level recruitments in the future as needed.

The contract will be for a period of 1 year, with the op�on for 1 extension at the District’s discre�on.

3.1 Considera�on / Mee�ng Requirements

The selected firm shall be prepared to meet in person, virtually, or via telephone as needed throughout

the recruitment process. The firm will be expected to work closely with District staff and stakeholders to

ensure a comprehensive and effec�ve recruitment effort.

3.2 Scope of Advisory Services

The Execu�ve Recruitment firm will advise the District and staff on the following:

• Best prac�ces in conduc�ng execu�ve-level recruitment and selec�on processes for public

agencies, specifically for engineering and u�lity leadership posi�ons

• Collaborate with District staff to determine methods for solici�ng input from key stakeholders,

including District leadership, staff, and relevant partners, regarding the desired qualifica�ons,

experience, and leadership characteris�cs of the next District Engineer

• Develop, produce, and distribute all recruitment materials, including job announcements and

outreach strategies

• Conduct targeted candidate outreach and recruitment to atract highly qualified candidates with

experience in water, wastewater, recycled water, and infrastructure systems

• Review, analyze, and screen applicants for qualifica�ons, technical competency, and

organiza�onal fit

• Recommend a shortlist of qualified candidates for interviews

• Coordinate and par�cipate in mul�ple rounds of interviews and assist with candidate evalua�on

• Guide the District through the selec�on process, including offer nego�a�on, reference checks,

and background inves�ga�ons

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4. RFP TIMELINE

4.1 Preliminary Schedule

Phase

Task

Timeline

RFP Release

Distribu�on of Request for Proposals

April 10, 2026

Proposal Submission Deadline for proposal submital

May 1, 2026

Proposal Review Evalua�on of proposals by review commitee

May 4, 2026

Finalist Interviews Oral presenta�ons and interviews (as needed)

May 11, 2026

Contract Approval Approval by District Management/Board (if applicable)

TBD

Project Start

Recruitment services commence

TBD

The District has made every effort to include sufficient informa�on within this Request for Proposals

(RFP) to allow firms to prepare a responsive and comprehensive proposal.

The �meline for the proposal process is subject to change based on the opera�onal needs of the District

but is an�cipated as follows:

a) Distribu�on of Request for Proposals: The RFP will be distributed on April 9, 2026.

b) Proposal Submission: Consistent with best prac�ces for efficiency and paper reduc�on,

electronic submission of proposals is strongly encouraged, and paper submissions are

discouraged.

Proposals shall be submited electronically to:

Mary Lagasca

Director of Administra�ve Services

Marina Coast Water District

Email: mlagasca@mcwd.org

Proposals must be received no later than the specified deadline April 30, 2026. Late submissions

will not be accepted.

c) Proposal Review: A District review commitee will evaluate all proposals received based on the

criteria outlined in this RFP. The review process is an�cipated to be completed within a

�meframe to be determined.

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d) Oral Presenta�ons (as needed): Finalists may be invited to par�cipate in oral interviews or

presenta�ons. These may be conducted either in person or via virtual mee�ng pla�orms,

depending on availability and District preference.

e) No�fica�on of Selec�on: All proposers will be no�fied of the District’s selec�on following

comple�on of the evalua�on process. Upon writen request, the District may provide access to

the selected proposal a�er contract execu�on, in accordance with applicable public records

laws.

5. GENERAL TERMS AND CONDITIONS

5.1 PROPOSAL REQUIREMENTS

1. Requirement to Meet All Provisions. Each individual or firm submi�ng a proposal (bidder) shall

meet all the terms, and condi�ons of the Request for Proposals (RFP) project package. By virtue

of its proposal submital, the bidder acknowledges agreement with and acceptance of all

provisions of the RFP specifica�ons.

2. Insurance Cer�ficate. Each proposal must include a cer�ficate of insurance showing:

a) The insurance carrier and its A.M. Best ra�ng.

b) Scope of coverage and limits.

c) Deduc�bles and self-insured reten�on.

The purpose of this submital is to generally assess the adequacy of the bidder’s insurance

coverage during proposal evalua�on; as discussed under paragraph 12 below, endorsements are

not required un�l contract award.

4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quan��es

indicated and the lump sum prices quoted by the bidder must be included in the proposal. Any

lump sum bid shall be stated in figures.

5. Proposal Withdrawal. A bidder may withdraw its proposal, without prejudice prior to the �me

specified deadline for the submital. No proposal received a�er the �me specified or at any

place other than that stated in the “No�ce Reques�ng Proposals” will be considered.

6. Submital of One Proposal Only. No individual or business en�ty of any kind shall be allowed to

make or file, or to be interested as the primary submiter in more than one proposal, except an

alterna�ve proposal when specifically requested; however, an individual or business en�ty that

has submited a sub-proposal to a bidder submi�ng a proposal, or who has quoted prices on

materials to such bidder, is not thereby disqualified from submi�ng a sub-proposal or from

quo�ng prices to other bidders submi�ng proposals.

7. Communica�ons. All �mely requests for informa�on submited in wri�ng will receive a writen

response from the District. Telephone communica�ons with District staff are not encouraged but

will be permited. However, any such oral communica�on shall not be binding on the District.

5.2 CONTRACT AWARD AND EXECUTION

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8. Proposal Reten�on and Award. The District reserves the right to retain all proposals for a period

of 60 days for examina�on and comparison. The District also reserves the right to waive non-

substan�al irregulari�es in any proposal, to reject any or all proposals, to reject or delete one

part of a proposal and accept the other, except to the extent that proposals are qualified by

specific limita�ons.

9. Competency and Responsibility of Bidder. The District reserves full discre�on to determine the

competence and responsibility, professionally and/or financially, of bidders. Bidders will provide,

in a �mely manner, all informa�on that the District deems necessary to make such a decision.

10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a writen

contract with the District within ten (10) calendar days a�er no�ce of the award has been sent

by mail to it at the address given in its proposal. The contract shall be made in the form adopted

by the District and incorporated in these specifica�ons.

5.3 CONTRACT PERFORMANCE

11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages

and amounts specified in Sec�on 2 of these specifica�ons within 10 (ten) calendar days a�er

no�ce of contract award as a precondi�on to contract execu�on.

12. Business License & Tax. The Contractor must comply with all applicable business license

requirements necessary to perform services within the State of California.

13. Ability to Perform. The Contractor warrants that it possesses, or has arranged through

subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry

out and complete the work hereunder in compliance with all federal, state, county, and special

district laws, ordinances, and regula�ons.

14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and

comply with all applicable county, state, and federal laws, and District ordinances, regula�ons,

and adopted codes during its performance of the work.

15. Safety Provisions. The Contractor shall conform to the rules and regula�ons pertaining to safety

established by OSHA and the California Division of Industrial Safety.

16. Immigra�on Act of 1986. The Contractor warrants on behalf of itself and all subcontractors

engaged for the performance of this work that only persons authorized to work in the United

States pursuant to the Immigra�on Reform and Control Act of 1986 and other applicable laws

shall be employed in the performance of the work hereunder.

17. Contractor Non-Discrimina�on. In the performance of this work, the Contractor agrees that it

will not engage in, nor permit such subcontractors as it may employ, to engage in discrimina�on

in employment of persons because of age, race, color, sex, na�onal origin or ancestry, sexual

orienta�on, or religion of such persons.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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