Project Information

Bid Title

MIDTOWN PARKING DECK STAIRWELL REPAIRS AND COATING

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Mar 9, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-064

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-064
Bid Title:	MIDTOWN PARKING DECK STAIRWELL REPAIRS AND COATING
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 3/9/2026 9:35 AM Closing Date/Time: 4/9/2026 3:00 PM Contact Person: DENAY.ADAMS@LYNCHBURGVA.GOV Related Documents: 2026-064 MIDTOWN PARKING DECK STAIRWELL REPAIRS AND COATING

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

MIDTOWN PARKING DECK STAIRWELL REPAIRS AND COATING

# 2026-00000064

Due: April 9, 2026, 3:00PM EST

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

FAX (434) 845-0711

Table of Contents

ADVERTISEMENT FOR BIDS............................................................................................................. 3

BID FORM ........................................................................................................................................ 5

ESCROW ACCOUNT ELECTION ........................................................................................................ 7

EQUAL OPPORTUNITY REPORT STATEMENT .................................................................................. 8

STATEMENT OF EXPERIENCE .......................................................................................................... 9

STATEMENT OF AVAILABLE RESOURCES ...................................................................................... 10

EQUIPMENT: ................................................................................................................................. 10

CORPORATE STATUS FORM .......................................................................................................... 11

QUESTIONS TO BIDDERS/OFFERORS ............................................................................................ 12

CONSTRUCTION AGREEMENT....................................................................................................... 13

CITY OF LYNCHBURG, STANDARD PERFORMANCE BOND ............................................................ 15

CITY OF LYNCHBURG, STANDARD LABOR AND MATERIAL PAYMENT BOND ............................... 17

ESCROW AGREEMENT .................................................................................................................. 20

INSTRUCTIONS TO BIDDERS.......................................................................................................... 24

GENERAL CONDITIONS.................................................................................................................. 30

ATTACHMENT A: MASTERS ENGINEERS AND DESIGNERS REPORT

ATTACHMENT B: MIDTOWN PARKING DECK STAIRS DRAWINGS

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for Midtown Parking Deck Stairwell Repairs and Coating, will be received by the City

of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3

PM, April 9, 2026, and then publicly opened and read aloud in the First Floor Customer Conference Room

located in the City Hall lobby and broadcast via Microsoft Teams video conference. The Teams meeting

link to the bid opening will be posted to the City’s Bid webpage: https://www.lynchburgva.gov/Bids.aspx.

The bid results will be posted on the City’s Bids website after award is made.

Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the

Citizens First Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday –

Friday from 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First

to retrieve the bid and timestamp it at that time. It is the sole responsibility for the Bidder to ensure

their bid is timestamped prior to the deadline for submission. Please allow additional time to ensure this

is done.

Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload

your bid. Please upload your bid as ONE file. As always, late bids will not be considered.

Project Decription

Repairs will be performed on the Midtown Parking Deck and associated stairwells in accordance with

the report issued by Masters Engineers and Designers dated December 1, 2025 (Attachment A). The

scope of work includes three stairwells, one of which contains an elevator.

As identified in the report, work will include:

• Steel railing repairs

• Concrete repairs

• Structural steel repairs (where applicable)

• Recoating and painting of all walls

• Recoating of all floors

• Repair or replacement of stair treads as needed

Attachment B includes drawings for Stairwells 1 and 2 to assist in evaluating the required structural

repairs. Stairwell 3 does not require any structural work; however, contractor shall complete painting

and application of rust protection as needed.

The parking deck areas remain open to the public during construction. The elevator must maintain

24/7 access throughout the project. At least one stairwell will remain open at all times while work is

completed on the other two. Coordination for stairwell access will be managed through Public Works.

Bid Documents may be viewed and printed directly from the City's website:

https://www.lynchburgva.gov/Bids.aspx.

PM - 3

Pre-Bid Meeting

An Optional Pre-Bid Meeting will be held at Midtown Parking Deck (910 Main Street Lynchburg,

VA 24504) on March 18, 2026 from 10:00AM - 11:00AM, EST.

Questions and Clarifications

All requests for clarification of or questions regarding this Advertisement for Bids or for

additional information must be made in writing to DeNay Adams at denay.adams@lynchburgva.gov and

received by 2:00 PM, April 1, 2026. All addenda should be signed and accompany any bid submitted.

Questions will be answered in addenda within five (5) days of the bid opening.

PM - 4

DeNay Adams

Contract Specialist - Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear DeNay Adams,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Midtown Parking Deck Stairwell

Repairs and Coating for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for

the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and

Standard Details, latest edition, and , together with Addenda numbered

through ______ issued during

bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for

the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

PM - 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238320Painting and Wall Covering Contractors
• NAICS 238990All Other Specialty Trade Contractors

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