Media Equipment Checkout Management Platform

Project Information

Bid Title: Media Equipment Checkout Management Platform
Issuing Agency: University of Minnesota
Location: Minnesota
Published Date: Oct 14, 2024
Closing Date: Nov 8, 2024
Government Level: State & Local
Status: Closed
Ref. #: 10945.2228805.BW
Original Source: Join to Access Full Details
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 10945.2228805.BW (Media Equipment Checkout Management Platform)

Issue Date & Time 10/11/2024 02:25:00 PM (CT)

Close Date & Time 11/8/2024 02:00:00 PM (CT)

Question Cut Off Date 10/25/2024 02:00:00 PM (CT)

Notes
The College of Liberal Arts at the University of Minnesota supports approximately 12,000 undergraduate students across more than 30 academic departments. LATIS, Liberal Arts Technologies and Innovation Services, provides support for programs engaged in media instruction by managing TV studios, editing suites, and equipment loaner pools. LATIS currently uses the WebCheckout platform to manage reservations for equipment, edit suites, and studio time. Separate pools are also managed for some department-specific equipment. Students enrolled in approved classes can use the system to make reservations. Student employees manage checkout desks and go through a checkout / return process. We currently manage between 4000 and 5000 pieces of equipment total.

Respondents are prohibited from contacting the identified department about this RFP while in process.

Before submitting questions about the RFP via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions.

Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Contact Information

Name Brendan Wintroath

Address 1300 S. 2nd Street
Minneapolis, MN 55454 USA

Phone

Fax

Email wintr003@umn.edu

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF

Bid Attachments

File Name Description File Size

Supplier-Process-and-Information-01-01-24.docx
ACTION REQUIRED All respondents must review this before starting a response. 30 KB

Travel-Reimbursements-10-15-15.doc (please login to view this document) Requirements for Travel Reimbursements 38 KB

PO-Terms-and-Conditions-08-02-22.docx (please login to view this document) Terms for the Purchase of Goods and Services 386 KB

Data Security Appendix w Tennessen Without SLA (1).docx (please login to view this document) Data Security Appendix 48 KB

Cloud-SW_PricingWorkbook_3-6-20 (11) (1).xlsx (please login to view this document) Pricing Worksheet 103 KB
Commodity Codes: NAICS 518210Data Processing, Hosting, and Related Services
NAICS 541511Custom Computer Programming Services
NAICS 541512Computer Systems Design Services
NAICS 541519Other Computer Related Services
NAICS 541611Administrative Management and General Management Consulting Services

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Type	Request for Proposal
Status	Issued
Number	10945.2228805.BW (Media Equipment Checkout Management Platform)
Issue Date & Time	10/11/2024 02:25:00 PM (CT)
Close Date & Time	11/8/2024 02:00:00 PM (CT)
Question Cut Off Date	10/25/2024 02:00:00 PM (CT)
Notes	The College of Liberal Arts at the University of Minnesota supports approximately 12,000 undergraduate students across more than 30 academic departments. LATIS, Liberal Arts Technologies and Innovation Services, provides support for programs engaged in media instruction by managing TV studios, editing suites, and equipment loaner pools. LATIS currently uses the WebCheckout platform to manage reservations for equipment, edit suites, and studio time. Separate pools are also managed for some department-specific equipment. Students enrolled in approved classes can use the system to make reservations. Student employees manage checkout desks and go through a checkout / return process. We currently manage between 4000 and 5000 pieces of equipment total. Respondents are prohibited from contacting the identified department about this RFP while in process. Before submitting questions about the RFP via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions. Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Name	Brendan Wintroath
Address	1300 S. 2nd Street Minneapolis, MN 55454 USA
Phone
Fax
Email	wintr003@umn.edu

Media Equipment Checkout Management Platform

Project Information

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