Project Information

Bid Title

DOT DRUG & ALCOHOL TESTING SERVICES FOR SAFETY- SENSITIVE EMPLOYEES

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Sep 21, 2025

Closing Date

Oct 20, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-19

Original Source

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Bid Documents

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Project Description

Project ID: RFP 26-19

Title: DOT DRUG & ALCOHOL TESTING SERVICES FOR SAFETY- SENSITIVE EMPLOYEES

Addenda: 0

Release Date: 9/19/2025

Due Date: 10/20/2025

Post Information

Posted At:Fri, Sep 19, 2025 9:53 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Charlottesville (the City) seeks requests for proposals to provide drug and alcohol testing services to all City safety sensitive employees subject to drug and alcohol testing (including those with a Commerical Driver's License) in compliance with Article 49 of the Code of Federal Regulations (CFR) Parts 40, 199, 382 & 655, as amended, the U.S. Department of Transportation (DOT) and its operating authorities including the Federal Motor Carrier Safety Administration (FMCSA), Federal Transit Administration (FTA), and Pipeline and Hazardous Materials Safety Administration (PHMSA).

Background

The City has approximately 250 safety-sensitive employees subject to DOT drug and alcohol testing, but this number may vary. While the City cannot guarantee any specific number of tests, it is estimated that the annual number of drug tests may approach 200, and the annual number of alcohol tests may approach 50 in the first year of the contract and is anticipated to grow. City safety sensitive employees are placed in one (1) of two (2) separate DOT random testing pools based on the DOT agency regulating their position. The first pool is comprised of safety sensitive employees subject to FTA regulations and includes roughly 100 participants. The second pool is comprised of safety sensitive employees subject to FMCSA and PHMSA regulations and includes roughly 150 participants. These pools are managed by two (2) different Drug and Alcohol Program Managers (DAPMS), also known as Designated Employer Representatives (DERs).

Timeline

Request for Proposal Release Date:

September 19, 2025

Question Submission Deadline:

October 15, 2025, 4:00pm

Proposal Submission Deadline:

October 20, 2025, 2:00pm

Commodity Codes

• NAICS 541380Testing Laboratories
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 621511Medical Laboratories

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