Project Information

Bid Title

Two (2) Year Contract for the Supply of Diesel and Gasoline

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 20, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

JPP-50-00150030

Original Source

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00150030	Two (2) Year Contract for the Supply of Diesel and Gasoline (Bulk Fuel) for the Jefferson Parish Department of Fleet Management Original: JPP-50-00150030	05/20/2026	06/11/2026 2:00:00 PM CT

Contact Information for Bid # JPP-50-00150030

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

Bid Number 50–00150030

Two (2) Year Contract for The Supply of Diesel and Gasoline (Bulk

Fuel) for the Jefferson Parish Department of Fleet Management

BID DUE: June 11, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.gov , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

Two (2) Year Contract for a Supply of Diesel and Gasoline (Bulk Fuel) for the Jefferson Parish

Department of Fleet Management

Bid #50-00150030

The Jefferson Parish Department of Fleet Management is responsible for the

distribution of fuel to various departments within Jefferson Parish. The Bulk Fuel

deliveries are necessary to maintain daily operations, such as continued water,

sewerage, drainage services and pump station operations for both the East Bank and

West Bank of Jefferson Parish. This contract will be used throughout the year for fuel

distribution. In the case of an emergency situation, portions of the scope of work may

be eligible for Federal Emergency Management Agency (FEMA).

1. QUANTITIES:

• No specific quantities are guaranteed. Amounts are for bidding purposes only

• Only quantities needed by the department during the contractual period will be

ordered.

• Estimated usage is based on the past twelve (12) months use.

2. TERMINOLOGY – DEFINED HEREIN:

A. OPIS – Oil Price Information Service

B. Tank Wagon – Shall mean a delivery by a Tank Wagon/Truck with capacity up to four

thousand five hundred (4,500) gallons.

C. Transport Truck – Shall mean a delivery by a Transport Truck with the capability of a

combination load with a minimum delivery of four thousand five hundred (4,500)

gallons of fuel or greater.

D. Vendor Pricing – The vendor’s price to cover all costs associated with providing fuel

to Jefferson Parish as outlined with the Invitation to Bid.

E. Terminal Name/Location – Name of Terminal as referenced in the Weekly OPIS

PADD 3 Report, representing New Orleans, LA.

3. VENDOR PRICING:

a. Vendors are to bid prices only Oil Price Information Service (OPIS). For

the duration of the contract,

a copy of Oil Price Information Service (OPIS) official New Orleans prices is

required every week it is published.

b. Bids offering “Vendor’s plant plus freight” will not be considered for

award.

c. Vendors prices must be submitted on estimated delivery for each load of

each type of fuel.

d. Prices based on combined minimum quantities will not be considered for

award.

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e. The vendors price shall include all applicable charges of delivery and

overhead as well as the Superfund tax, inspection fees, Leaking Underground

Storage Tank, and Oil Spill Liability Trust Fund (LUST)

f. **No additional charges for underground storage and related fees will be

allowed. **

g. Contractor must supply the Oil Price Information Service (Newsletter

Pricing Report) publication to Jefferson Parish weekly with contractor’s

invoice.

h. The vendor price shall be noted on the price sheet as follows:

1. Prices must be limited to four places behind the decimal

due to computerization. If price is submitted for more

than four places behind the decimal, it will be rounded up

or down to the nearest then thousandth.

2. The vendor’s prices shall remain firm throughout the

entire term of this contract.

3. Award will be made to the vendor quoting the lowest

pricing for each location.

4. BASE PRICE

a. Price will be the Oil Price Information Service (OPIS) weekly unbranded rack average

per New Orleans, LA rack Thursday posted the following Monday.

b. Oil Price Information Service PIS (OPIS) price published Thursday will be used for

deliveries made Monday through Sunday of the week issued. Deliveries made Friday,

Saturday or Sunday will use the current published OPIS for delivery dates.

c. This contract, for bid purposes, should use the Oil Price Information Service (OPIS)

Newsletter pricing for New Orleans, Louisiana Volume 46, Number 17 issued April

27, 2026 for prices confirmed through April 23, 2026.

5. TAXES: State motor fuel tax (.20¢ road, excise) will be added to the average Oil Price

Information Service (OPIS) price per gallon and on road diesel fuel. **** State motor fuel tax

(road, excise) tax will not be paid for diesel off road fuel.

6. INVOICES: Vendor price, Base price Oil Price Information Service (OPIS), and State

motor fuel tax (road, excise) will be the basis for invoice price by the vendor.

7. STATE SALES TAX AND FEDERAL TAX

a. Are not to be included in bid prices.

b. Taxes MAY NOT be added to invoices.

c. BIDS WHICH INCLUDE THIS TAX WILL NOT BE CONSIDERED FOR AWARD.

d. ANY REFUNDS DUE WILL BE THE VENDOR’S RESPONSIBILITY.

e. Questions regarding applicable fuel taxes, contact the Department of Revenue at

(225)219-7656.

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f. Should there be a federal tax increase, vendor must notify the Jefferson Parish Fleet

Management Department and attach notice to the first receipt of increase.

8. Reid Vapor Pressure INDEX: Louisiana uses conventional 9.0 Reid Vapor Pressure

(RVP) gasoline index pricing throughout the year excluding the months of June

through September when seven-point eight (7.8) Reid Vapor Pressure (RVP)

gasoline is mandated by the Environmental Protection Agency in some areas.

All motor fuels must meet or exceed federal and state specifications for the ATM

test method. The motor fuels products shall be equivalent to Texaco, Exxon or

Shell. Should any equipment perform improperly from poor quality fuel, the fuel

will be tested by the Parish. If fuel is to be of lesser quality than the

manufacturer’s listed, it shall be removed and replaced at contractor’s expense.

9. OCTANE: The minimum octane and product specifications shall be as specified: eighty

seven percent (87%) Octane and low sulfur diesel. The Energy Policy Act (EPS) of 2005 states

the national standard applicable to gasoline refiners and importers for 2008 is 7.76% of

gasoline production and imports. The expectation is that, on average, the national pool of

gasoline will contain at least 7.76% Ethanol – the RFS standard is a minimum requirement, so

actual Ethanol use may be higher. The standard will be met by blending gasoline with 10%

ethanol and some ethanol will find its way to E85. All motor fuels must meet or exceed

federal state specifications for the ASTM test method. The motor fuel products shall be

equivalent to Texaco, Exxon, or Shell. Should any equipment perform improperly from poor

quality fuel, the fuel will be tested by the Parish. If fuel is found to be of lesser quality than

the manufacturers listed, it shall be removed and replaced at contractor’s expense.

10. DELIVERY: Fuel is to be delivered to the agency’s tank(s) within forty-eight (48) hours

after notification is received unless specified otherwise by the agency. Vendor must make

every effort to have an adequate supply of gasoline and/or diesel fuel in order to meet the

Department’s requirements, as ordered, where ordered, during the life of the contract.

However, in the event the contractor cannot make delivery within forty-eight (48) hours, the

Department of Fleet Management reserves the right to purchase gasoline and/or diesel fuel

on the open market. All deliveries shall be made in such quantities and such destinations as

requested.

11. PAYMENTS: Invoices will be paid within thirty (30) days from the date of receipt and

acceptance of delivery. Payment will be made for the item(s) ordered at the unit price

in effect when delivered for fuel type at the Oil Price Information Service (OPIS) New

Orleans, LA rack unbranded rack average ending the Thursday prior to Monday posting

for that terminal location, plus Vendor pricing, plus application State motor fuel tax

(road, excise). Such price and payment shall constitute full compensation for furnishing

and delivering the fuel requested.

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“Portions of the scope of work for this Project may be eligible for reimbursement

through the Federal Emergency Management Agency (“FEMA”). Accordingly, the FEMA

Contract Provisions for Non-Federal Entities Under Federal Awards required by 2 C.F.R. §

200.327 and Appendix II to 2 C.F.R. Part 200, attached hereto as Attachment “A,” are

incorporated herein and shall apply to this Scope of Work.”

12. Contract Requirements: Quantities shown are based on the previous twelve (12)

months usage, or estimates, where usage is not available. Vendor must supply at bid

prices actual requirements as ordered whether the total of such requirements is more

or less than the quantities shown.

13. Contractual Period: The Parish of Jefferson intends to award all items for an initial

period of twenty-four (24) months. Period will be from October 12, 2026 through

October 11, 2028.

14. Fuel Sites and Accessibility: All Agency tanks shall be properly equipped to enable the

vendor to safely deliver fuel. The vendor shall notify the agency of all situations that

may be deemed unsafe. A vendor may refuse to deliver fuel to an unsafe fuel site until

the safety issue is resolved. The agency shall work with the vendor marking a delivery to

assure that the vendor has proper accessibility to all tanks being fueled.

15. Fuel Tankers:

Vendor must provide two (2) fuel tanks, two (2) bobtail tankers and four (4)

drivers on an as needed basis to be available within a twenty-four (24) hour

notice during Hurricane Season or any other declared emergency.

Tankers are to arrive fully filled at designated locations on the East and West

Banks for Jefferson Parish. They MUST have full access to company owned depots to

refuel as needed. Jefferson Parish MUST have priority rights to the company’s fuel

depots for the duration of the emergency. The fuel tankers are to have an eight

thousand five hundred (8,500) gallon capacity and be filled with diesel fuel. The bobtail

tankers are to have a four thousand five hundred (4,500) gallon capacity and be filled

with two thousand and five hundred (2,500) gallons of diesel and two thousand (2,000)

gallons of unleaded gasoline. Truck and drivers will remain under the direction of the

Jefferson Parish President for the duration of the emergency.

Jefferson Parish will provide the drivers with room and board with the Emergency Staff of

Jefferson Parish. Drivers must be licensed, insured and HAZMAT certified.

Jefferson Parish will only pay for the amount of diesel and unleaded fuel actually pumped from

the tankers for our use. Jefferson Parish will pay for the time that the drivers are under our

direction. Pricing to be for two (2) fuel tankers, two (2) bobtail tankers and four (4) drivers.

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Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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