Project Information

Bid Title

Mansfield Elementary School Acoustic Improvement

Issuing Agency

Town of Mansfield

Location

Connecticut

Published Date

Dec 23, 2025

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Mansfield Elementary School Acoustic Improvement
Category:	Mansfield Public Schools
Status:	Open

Publication Date/Time: 12/23/2025 12:00 AM Closing Date/Time: 1/29/2026 12:00 PM Related Documents: 2025-1223_RFB-MES Acoustical Improvements Exhibit A_RFB-MES Acoustical Bid Form Exhibit B_2025-1014 Cafe Acoustics - Mansfield Elementary School_ Revised Bid Set_Sealed Exhibit C_Town of Mansfield - Insurance Requirements 2023 Exhibit D_RFB-Acoustics_Mansifeld Vendor Remittance Form Exhibit F_ Prevailing Wage Rages and Package

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Mansfield Public Schools

Mansfield Elementary School

Mansfield Elementary School Acoustic Improvement

Request for Bid for Cafeteria Acoustic Improvements

RFB Issue Date:

Mandatory Site Visit:

Proposal Due Date:

Tuesday, December 23rd, 2025

Wednesday January 7, 2025, 9:30am

Thursday, January 29th, 2026, 12:00pm

I. Project Description and Scope

The Town of Mansfield is soliciting work for the acoustical performance of the existing cafeteria located

inside Mansfield Elementary School, situated at 134 Warrenville Road, Mansfield Center, Connecticut

06250. The selected Contractor shall deliver comprehensive services, inclusive of all labor, equipment,

and materials necessary to execute the tasks outlined in the Plans and Specifications titled "Café

Acoustics - Mansfield Elementary School," prepared by Richard Turlington Architects, Inc., dated

9/16/2025 and any addenda or supplemental design documents. Specific services and performance

criteria encompass, but are not limited to, the following:

i. All work necessary to improve the Acoustical Performance of the Cafeteria space by

introducing absorptive material:

- (41) 2'3"X16'x2” Baffles @ 2.5' O.C. hung from existing Glulam Beams via

Unistrut. Provide Seismic Bracing Cables on both directions.

- Remove and replace Upper and Lower Acoustic Wall Panels, per elevations On

Sheet A202. Existing diffuser to remain.

- All product coordination, connections, components and manufacturers

requirements for a complete installation

ii. In addition to the requirements outlined in the other contract documents, the following

clarifications/stipulations are imposed as part of this request for bids:

- Proposed acoustic panel/baffle materials are intended to be a basis of design.

Contractor to follow substitution procedures and submit documentation for

consideration as part of their bid submission. However, all acoustic panels/baffles

are to be manufactured/available within the United States.

- Note that there are 41 panels depicted. Notes in certain areas of the drawings

outline 40 baffles. 41 shall be provided as shown.

The Contractor shall submit pricing on a Fixed basis as stipulated in the Contract’s payment terms and

conditions. The attached pricing form (Exhibit A). The breakdown below is not intended to be an

exhaustive list of all work contractually required per the Contract and the Plans and Specifications. The

scope includes, but is not limited to:

i. Preparation of Contractor’s Construction Schedule.

ii. All Contractor General Conditions, submittals for Acoustical materials, samples, and

mockups per the Contract and Plans and Specifications.

iii. Temporary protection as necessary to maintain safety protocols.

iv. Protection for existing finishes in the School Cafeteria and adjacent areas from dust,

debris, and damage during work.

v. Provide all Unistrut Metal Framing material, fittings and related accessories (Strut

System) as indicated on the Contract Drawings.

vi. Provide all labor, supervision, engineering, and fabrication required for installation of all

components, including the Strut System in accordance with the Contract, Drawings and

as specified herein.

vii. Related work specified elsewhere.

viii. Third-party testing/reports from a qualified agency as required by the Plans and

Specifications.

ix. Demolition, Salvaging demolition waste for reuse in work, and Installation as per the

Contract and Plans and Specifications.

x. Disposal of all debris in contractor-provided receptacles and conducting daily cleanup

including daily removal or covering/securing receptacles. Provide wall/floor/finishes

protection to prevent damage to existing materials and systems. Provide dust protection

to prevent dust from migrating past construction work area within the double-height

cafeteria space with adjacent hallways, balconies, stairs, and kitchen areas. Contractor

will be responsible for cleaning all areas, including those adjacent to the work site which

have been impacted by work activities.

xi. Final cleaning, punch lists, and project closeout, including turnover requirements per the

Contract and Plans and Specifications.

xii. Coordination with Town Officials and Representatives, the School, Town Facilities, the

Building/Fire Marshal, and other town departments. The town will pay for the cost of the

building permit and state education fee, but the contractor shall include obtaining the

permit as well as any inspections or closeout as part of base scope.

xiii. The work will be conducted in an occupied school building. Although the work schedule

will be conducted in the summer after the school year, there will still be summer

programming ongoing in portions of the building. As such, any contractor personnel on

site will need to be able to work within a school setting occupied by children. The district

uses a Raptor station which the contractor’s workforce will need to be processed through

via their identification and pass the limited background check in order to be allowed on

site.

xiv. The anticipated schedule was developed to help mitigate interference with the resumption

of regular school activities and preparation in advance of the new school year in

August/September 2026. Any contractor-driven delays beyond the contract schedule will

be subject to damages. The contractor shall make regular updates to the Town and

immediately advise of any potential/actual delays and work to mitigate any delays.

xv. This project is a publicly-funded project through a municipality with an estimated value

over $100,000.00. Accordingly, contractors shall provide 100% Payment and

Performance bonds with their bids, and all labor shall be subject to prevailing wages.

Payment and Performance Bonds shall be in the form of AIA A312. Contractors shall

include the cost of these items, including obtaining and transmitting prevailing wage

certificates with pay applications, to the Owner. Bond Surety companies shall be written

by a company acceptable to the Town and licensed to do business in the state of

Connecticut and listed on the Federal Treasury Index list.

xvi. Bidders shall supply a bid bond in the amount of 5% of the bid made out in favor of the

Town of Mansfield. The Bid Bond must be in the form of a certified check, or executed by

a surety company which can comply with the requirements for writing the Performance

Bond.

xvii. The project is tax exempt.

xviii. This project does not utilize state funds nor is it anticipated to exceed $1,000,000.00 in

value. Accordingly, the provisions of CHRO and DAS Prequalification shall not apply.

Along with the bid form, documents have been provided in the attached Exhibits. These documents

shall be reviewed by all prospective bidders and shall be considered part of their overall proposal and

the Contract.

II. Anticipated Schedule

 Issuance of RFB:

 Mandatory Site Visit

o Meet at the School Main Entrance

 Questions Due:

 Bid Response Due:

 Scope Review Meeting (virtual):

 Proposal Selection:

 Kick off Meeting (in person) and

Contractor to Issue Submittals

 Start of Acoustical Work:

 Completion of Acoustical Work:

December 23, 2025

January 7, 2025, 9:30am

January 13, 2026, 2:00pm

January 29, 2026, 12:00pm Noon

February 2 or 3 2026, Time TBD

February 5, 2026

February 18, 2026

June 18, 2026

July 24, 2026

III. Qualifications and Proposal

Companies, firms, individuals, and other respondents to this request shall be appropriately licensed

contractors in the State of Connecticut. Provide copies of your current State of CT Licenses. Contractors

shall provide a completed W9, Vendor Remittance Form (Exhibit D) and a certificate of liability insurance

with their bid. (see Exhibit C for the required insurance thresholds)

The bids must utilize the provided Bid Form (Exhibit A). The fee(s) shall be provided as outlined in the

Contract and shall exclude federal, state, and local taxes.

IV. Standard Contract Terms

Refer to the “Town” Contract (Exhibit E) for the complete Contract Terms, Conditions, and Provisions. The

following provisions will be mandatory terms of the Town’s Contract with the chosen Firm. If you are

unwilling or unable to meet, or seek to clarify or modify, any of these Contract Terms, you must disclose

that inability, unwillingness, clarification and/or modification in writing with your proposal:

a. DEFENSE, HOLD HARMLESS AND INDEMNIFICATION

The chosen Firm agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless

the Town, its employees, officers, officials, agents, volunteers and independent contractors, including any

of the foregoing sued as individuals (collectively, the “Town Indemnified Parties”), from and against all

proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses or expenses, including

attorney’s fees, arising out of or relating, directly or indirectly, to the chosen Firm’s malfeasance,

misconduct, negligence or failure to meet its obligations under the RFP or the Contract. The chosen

Firm’s obligations under this section shall not be limited in any way by any limitation on the amount or type

of the chosen Firm’s insurance.

The chosen Firm shall also be required to pay any and all attorney’s fees incurred by the Town in enforcing

any of the chosen Firm’s obligations under this section. The chosen Firm’s obligations under this section

shall survive the termination or expiration of the Contract.

As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold harmless

the chosen Firm.

b. ADVERTISING

The chosen Firm shall not name the Town in its advertising, news releases, or promotional efforts without

the Town’s prior written approval.

If it chooses, the chosen Firm may list the Town in a Statement of References or similar document required

as part of its response to a public procurement. The Town’s permission to the chosen Firm to do so is not

a statement about the quality of the chosen Firm’s work or the Town’s endorsement of the chosen Firm.

c. W-9 FORM

The chosen Firm must provide the Town with a completed W-9 form before Contract execution.

d. PAYMENT TERMS

Payment terms and billing procedures will follow those outlined in the Contract. Payment shall be made

only after the Client Agency receives and accepts the Goods or Services and after it receives a properly

completed invoice. Payment for all accepted Goods or Services shall be due within forty-five (45) days

after acceptance, or twenty-five (25) days if the Contractor is a certified small contractor or minority

business enterprise as defined in Conn. Gen. Stat. § 4a-60g.

V. References

Each respondent shall provide a minimum of three references for projects similar in scope to this project

working in occupied buildings. Reference listing shall include the name, title, valid telephone number and

email address for each reference. Failure to provide a minimum of three references may result in

rejection of the proposal.

VI. Submission of Proposals

Responses can be submitted at the following link: mansfieldct.bonfirehub.com under the bid title

“MANSFIELD ELEMENTARY SCHOOL CAFETERIA ACOUSTIC IMPROVEMENTS”. Bidders will be

required to create a Bonfire profile before submitting their bid. Step-by-step instructions on how to

register as a vendor are available on the Bonfire website written above. Please upload one (1) copy of

all required bid documentation. Qualifications and proposals will be accepted until proposal submission

deadline. Proposals received after that time will not be considered.

The Instructions to Bidders, Form of Bid, Scope of Services, and other contract documents may be

examined and downloaded from the “Your Government” “RFB, and Bid Postings” section of the Town of

Mansfield website www.mansfieldct.gov/ Copies of the RFB are available online at the Town of

Mansfield website at http://www.mansfieldct.gov/bids.aspx

The Town will receive sealed bids from qualified Contractors to provide Construction Services for

Mansfield Elementary School Cafeteria. All bids MUST be submitted on the mansfieldct.bonfirehub.com

site. At that time proposals will be opened and read aloud at the Town hall – location to be determined.

An authorized person representing the legal entity of the respondent must sign the response.

VII. Termination or Amendment

The Town reserves the rights to amend or terminate this RFB, to reject any or all respondents, to request

additional information, to waive any informalities or non-material deficiencies in a response, and to take

any and all other action that, in the Town’s sole judgment, will be in its best interests. The Town reserves

the right to ask any respondent to clarify its response or to submit additional information that the Town in

its sole discretion deems desirable.

In addition, the Town may, before or after statement opening and in its sole discretion, clarify, modify,

amend, or terminate this request if the Town determines it is in the Town’s best interest. Any addenda

will be sent posted on the Town web site and all respondents are required to check for any and all

addenda.

VIII. Questions

Questions concerning the process and procedures applicable to this request or the other requirements of

this request are to be submitted by email only by the deadline listed above to:

Adam Levitus – Senior Project Manager

Colliers Project Leaders

Adam.levitus@collierseng.com

Respondents are prohibited from contacting any other Town employee, officer or official

concerning this RFP. A respondent’s failure to comply with this requirement may result in

disqualification.

IX. Attachments (Exhibits)

A. Bid Form

B. Design Plans and Specs by Richard Turlington Architects, Inc. dated 9/16/2025

C. Insurance Thresholds

D. Vender Remittance Form

E. AIA-A105 Contract, As Modified (forthcoming via addendum)

F. Prevailing Wage Rates and Package

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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