Project Information

Bid Title

ITB 26109-B: Self-Contained Breathing Apparatus (SCBA)

Issuing Agency

Fayette County

Location

Georgia

Published Date

Feb 26, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB 26109-B: Self-Contained Breathing Apparatus (SCBA)

Fayette County, Georgia invites you to submit a bid for Self-Contained Breathing Apparatus’ (SCBA) in Fayette County.

Bids will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214 until 3:00pm Friday, March 6, 2026. You may also submit your bid through the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Questions Due: 3:00p.m., on Monday, March 2, 2026
Bids Due: 3:00p.m., on Friday, March 6, 2026

26109-B ITB

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GENERAL TERMS AND CONDITIONS

ITB 26109-B: Self-Contained Breathing Apparatus (SCBA)

1. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a

contract with the County, incorporating the invitation to bid and the bidder’s bid. The

binding offer includes compliance with all terms, conditions, special conditions,

specifications, and requirements stated in the invitation to bid, except to the extent

that a bidder takes written exception to such provisions and the County agrees to the

exceptions. All such terms, conditions, special conditions, specifications, and

requirements will form the basis of the contract. The bidder should take care to answer

all questions and provide all requested information, and to note any exceptions in the

bid submission. Failure to observe any of the instructions or conditions in this invitation

to bid may result in rejection of the bid.

2. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall

constitute a firm offer that is binding for ninety (90) days from the date of the bid

opening until the date of contract award.

3. Bidder’s Questions: As appropriate, the County will post answers to questions and/or

other information concerning the invitation to bid in the form of an addendum on the

County’s website at www.fayettecountyga.gov. It is the responsibility of the

prospective bidder to check the website for any addenda issued for this invitation to

bid.

4. Bid Submission: Submit your bid, along with any addenda issued by the County, in a

sealed opaque envelope. Mail or deliver one (1) original unbound (no staples) bid,

signed in ink by a company official authorized to make a legal and binding offer, and one

(1) copy on a flash drive, to:

Fayette County

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, Georgia 30214

Bid Number: 26109-B

Bid Name: Self-Contained Breathing Apparatus (SCBA)

You may submit sealed bids in person, by U.S. mail, or by a commercial carrier. Do not

submit bids by facsimile, e-mail, or other electronic means. Once submitted, all bids

become the property of Fayette County.

5. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

6. Late Bids: Bids not received in the Purchasing Department by the time and date of the

scheduled bid opening will not be considered.

7. More than One Bid: Do not submit alternate bids or options, unless requested or

authorized by the County in the Invitation to Bid. If a responder submits more than one

bid without being requested or authorized to do so, the County may disqualify the bids

from that responder, at the County’s option.

8. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,

before the bid opening by sending written notification to the Director of Purchasing.

Bids may be withdrawn after the bid opening only with written authorization from the

Director of Purchasing.

9. Defects or Irregularities in Bids: The County reserves the right to waive any defect or

irregularity in any bid received. In case of a discrepancy between unit prices and

extended prices, the unit price will govern unless the facts or other considerations

indicate another basis for correction of the discrepancy.

10. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless

otherwise specified in the contract. All prices for commodities, supplies, equipment, or

other products shall be quoted FOB Destination, Fayette County or job site.

11. Brand Name: If any item in this Invitation for Bid has been identified and includes the

phrase “No Exception” in the description, no alternative or substitute product will be

accepted. For other items described or referenced by a brand name or trade name

description, such identification is intended to be descriptive, but not restrictive and is to

indicate the quality and characteristics of products that may be offered. Alternative

products may be considered for award if clearly identified in the bid. Items offered

must meet required specifications and must be of a quality which will adequately serve

the use and purpose for which intended.

12. Bidder Substitutions: Bidders offering substitutions or deviations from specifications

stated in the invitation to bid, shall list such substitutions or deviations on the

“Exceptions to Specifications” sheet provided, or on a separate sheet to be submitted

with the bid. The absence of such list shall indicate that the bidder has taken no

exception to the specifications. The evaluation of bids and the determination as to

equality and acceptability of products or services offered shall be the responsibility of

the County.

13. Non-Collusion: By responding to this invitation to bid, the bidder represents that the

bid is not made in connection with any competing bidder, supplier, or service provider

submitting a separate response to this invitation to bid and is in all respects fair and

without collusion or fraud.

14. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking

into consideration payment terms, vendor qualifications and experience, quality,

references, any exceptions listed, and/or other factors deemed relevant in making the

award. The County may make such investigation as it deems necessary to determine the

ability of the bidder to perform, and the bidder shall furnish to the County all

information and data for this purpose as the County may request. The County reserves

the right to reject any bid item, any bid, or all bids, and to re-advertise for bids.

15. Payment Terms and Discounts: The County’s standard payment terms are Net 30.

Payment will be a lump sum after delivery and acceptance. Any deviation from

standard payment terms must be specified in the resulting contract, and both parties

must agree on such deviation.

16. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that

contains trade secrets, an affidavit shall be included with the bid or proposal. The

affidavit shall declare the specific included information which constitutes trade secrets.

Any trade secrets must be either (1) placed in a separate envelope, clearly identified and

marked as such, or (2) at a minimum, marked in the affidavit or an attached document

explaining exactly where such information is, and otherwise marked, highlighted, or

made plainly visible. See O.C.G.A. § 50-18-72 (A)(34).

17. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County

may reveal any trade secret materials contained in the bid to all county staff and

officials involved in the selection process, and to any outside consultant or other third

parties who may assist in the selection process. The bidder agrees to hold harmless the

County and each of its officers, employees, and agents from all costs, damages, and

expenses incurred in connection with refusing to disclose any material which the bidder

has designated as a trade secret.

18. Ethics – Disclosure of Relationships: Before a proposed contract in excess of

$10,000.00 is recommended for award to the Board of Commissioners or the County

Administrator, or before the County renews, extends, or otherwise modifies a contract

after it has been awarded, the contractor must disclose certain relationships with any

County Commissioner or County Official, or their spouse, mother, father, grandparent,

brother, sister, son or daughter related by blood, adoption, or marriage (including in-

laws). A relationship that must be reported exists if any of these individuals is a

director, officer, partner, or employee, or has a substantial financial interest the

business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3

(Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you

submit to the Purchasing Department.

In the event that a contractor fails to comply with this requirement, the County will take

action as appropriate to the situation, which may include actions up to and including

rejection of the bid or offer, cancellation of the contract in question, or debarment or

suspension from award of a county contract for a period of up to three years.

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

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