Project Information

Bid Title

Lake County Human Services Seeks Contractor to Provide Technical Support and Policy Guidance for HCP

Issuing Agency

Lake County

Location

Colorado

Published Date

Nov 5, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Lake County Human Services Seeks Contractor to Provide Technical Support and Policy Guidance for HCP
Category:	RFPs
Status:	Open

Description: The Board of County Commissioners of Lake County, Colorado, by and through its Elected Officials or Employees (collectively referred to herein as, Lake County), wishes to contract with an entity specializing the Medicaid policy and the Rules set forth by the state of Colorado’s Health Care Policy and Finance Department (“HCPF”). Through funding provided by HCPF, the Lake County Department of Human Services (LCDHS) is managing a project for the 25/26 fiscal year which aims to strength internal processes in alignment with HCPF Rule, improve its internal Medicaid compliance, and create sustainable tools to support other small Colorado counties adapting to future policy changes. Working closely with the Director, Deputy Director of Economic Security, and Deputy Director of Strategic Initiatives (serving as Project Manager), the selected Contractor will be responsible for facilitating project meetings, conducting research and reviews, and producing deliverables in partnership with LCDHS. Publication Date/Time: 11/5/2025 3:30 PM Publication Information: Also available on https://www.bidnetdirect.com/ Closing Date/Time: 11/26/2025 5:00 PM Submittal Information: rfp@lakecountyco.gov or https://www.bidnetdirect.com/ Related Documents: LCDHS Rulemaking Internal Controls Project_HCPF Grant_ RFP (1)

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Lake County Government

Invitation for Bids

505 Harrison Avenue

PO BOX 964

Leadville, CO 80461

RFP@lakecountyco.gov

INVITATION FOR PROPOSAL COVER SHEET

Title | Lake County Human Services Seeks Contractor to Provide Technical Support and Policy

Guidance for HCPF Rule Implementation & Internal Control Drafting for Medicaid Program

Issue Date | 11/5/2025

Questions Due | 11/17/2025

Questions Email | RFP@lakecountyco.gov

Bid Due Date | 11/26/2025 no later than 5:00 p.m.

Bid Delivery | Email RFP@lakecountyco.gov OR Bidnet Direct

DOCUMENTS INCLUDED IN THE PROPOSAL PACKAGE

RFP Schedules

Schedule A | Bid Instructions

Schedule B | Scope of Work

Schedule C | Project Schedule

Schedule D | Bid Form

Schedule E | Insurance

Schedule F | Lake County Contract

RFP Attachments

Attachment 1 | Bid Attestation

Attachment 2 | Bid Form

Attachment 3 | W-9

Attachment 4 | Provider Information Sheet

Lake County Government

Schedule A – Bid Instructions

Purpose + Background

The Board of County Commissioners of Lake County, Colorado, by and through its Elected Officials or

Employees (collectively referred to herein as, Lake County), wishes to contract with an entity specializing

the Medicaid policy and the Rules set forth by the state of Colorado’s Health Care Policy and Finance

Department (“HCPF”). Through funding provided by HCPF, the Lake County Department of Human Services

(LCDHS) is managing a project for the 25/26 fiscal year which aims to strength internal processes in

alignment with HCPF Rule, improve its internal Medicaid compliance, and create sustainable tools to

support other small Colorado counties adapting to future policy changes.

Working closely with the Director, Deputy Director of Economic Security, and Deputy Director of Strategic

Initiatives (serving as Project Manager), the selected Contractor will be responsible for facilitating project

meetings, conducting research and reviews, and producing deliverables in partnership with LCDHS.

Metrics, Data & Evaluation

The success of this initiative will be measured by the following:

• Compliance Readiness: Measured by progress on the Management Evaluation (ME) cure plan and

documented improvements to policies and procedures

• Internal Control Improvements: Number and quality of revised or newly created processes that

align with HCPF guidance, including Business Process and Civil Rights requirements, among

others

• Sustainability Tools Developed: Completion of a shareable toolkit (to include a CFMS coding

guide for HCPF) and the number of other counties reached through presentations or collaborations

• Staff Capacity Building: Increased internal understanding of compliance processes as measured

by participation in training, documentation access, and feedback sessions

• Contractor Accountability: Scheduled meetings, milestone tracking, and deliverable completion

monitored through project management tools and project manager role

This project demonstrates LCDHS’s commitment to strengthening compliance and building administrative

resilience. The project team understands the importance of this work and has the desire to align with

HCPF's vision of service delivery, but understands there are internal deficiencies that have yet to be

identified. It is LCDHS’s intent to utilize this capacity-building opportunity to build a solid foundation

underneath a new team implementing complex social service programs. This work will improve service

outcomes for Medicaid Members in Lake County and serve as a model for similarly situated small and rural

counties across the state, striving for

Member excellence despite limited staffing capacity, scarcity of mental and physical health service

providers, and other social determinants of health (SDOH) barriers within such communities. The team

intends for the project work to begin with the selected Contractor in December 2025 and will conclude in

May/June 2026.

Proposal Advertisement

Information concerning this request on the Lake County Government website at,

https://www.lakecountyco.gov/bids.aspx. Lake County is also a member of BidNet Direct.

Bid Submission

Email proposals to RFP@lakecountyco.gov. If the Vendor does not desire email submissions, sealed bids

will be received at the below address by the proposals due date and time.

Lake County Government

Schedule A – Bid Instructions

Lake County Government

ATTN: Contract Management

505 Harrison Avenue

PO BOX 964,

Leadville, CO 80461

Proposal documents are required to be submitted in their original fillable format. Emailed proposals must

include the following statement on the email, “I hereby waive my right to a sealed proposal.” An email

confirmation will be sent when the proposal has been received.

Introductory Information

1. Each bid must include the full business address of the Bidder and be signed by an authorized

representative.

• Partnerships: Bids must include the full names of all partners and be signed in the partnership

name by one of the partners or an authorized representative. The signature must be followed by

the name and title of the person signing.

• Corporations: Bids must be signed with the legal name of the corporation, followed by the

state of incorporation. The signature must be by the president, secretary, or another person

authorized to bind the corporation, and include their name and title typed or printed below the

signature.

• Individuals with Titles: If a person signs using a title (e.g., "president," "secretary," or "agent")

without disclosing their principal, the bid may be deemed to be that of the individual.

When requested by the County Attorney’s Office, satisfactory evidence of a signatory’s authority to

bind a corporation must be provided. A power of attorney must accompany the signature of anyone

not otherwise authorized to bind the bidder.

All corrections or erasures in the bid must be initialed by the person signing.

Bidders agree to comply with all conditions, requirements, specifications, and instructions stated

or implied in this bid. All prices and required designations must be clearly and fully provided, and all

blank spaces in the bid forms must be appropriately filled in.

Bidders are required to use the Proposal Forms included in this package and submit bids based on

the instructions provided in the Bid Forms. The Bid Proposal must be completed in full, in detail,

and signed by the bidder.

2. Late or unsigned bids shall not be accepted or considered.

It is the responsibility of the bidder to ensure that their bid is received at RFP@lakecountyco.gov on

or before the deadline stated in Section 1, “Notice to Bidders.”

Hard copy bids received before the bid opening will be kept unopened in a secure location. Lake

County assumes no responsibility for the premature opening of a bid that is not properly addressed

or identified.

Lake County Government

Schedule A – Bid Instructions

Bids may be withdrawn only upon written request and with the approval of the Lake County

Manager. Such requests must be received from the withdrawing bidder prior to the time fixed for

award.

Negligence on the part of the Bidder in preparing the bid does not confer any right to withdraw the

bid after it has been submitted and awarded.

Bidders are expected to examine all conditions, specifications, and instructions contained in this

solicitation. Failure to do so shall be at the bidder’s own risk.

3. In accordance with C.R.S. § 30-11-110, preference will be given to vendors located within the State

of Colorado.

Lake County reserves the right to reject any and all bids, to waive any informalities in the bidding

process, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board

of County Commissioners, best serves the interests of Lake County.

4. By submitting a bid, the Bidder agrees that the signed bid, all documents included in this Request

for Bid, including, but not limited to, product specifications and scope of services, the formal

acceptance of the bid by Lake County, and the signature of the Chair of the Lake County Board of

County Commissioners shall together constitute the contract. The contract shall be effective as of

the date it is signed by the Chair.

Cooperative Purchasing

Lake County encourages cooperative purchasing as a means to help other agencies reduce procurement

costs and to maximize the value of taxpayer dollars through volume purchasing.

At their discretion, Vendor(s) may agree to extend the pricing and/or terms of the resulting award to other

state or local government agencies, school districts, or political subdivisions that have a need for the same

products or services.

Such usage by other entities shall not have a negative impact on Lake County during the current term or

any future terms of the agreement.

Lake County Government

Schedule B – Scope of Work

Project Overview

The project overview provides a clear and concise description of the services or work to be completed

under the contract. It should be comprehensive enough to prevent misunderstandings and set accurate

expectations for all parties.

Method of Procurement

A Request for Bid (RFP) is a procurement method commonly referred to as a sealed bid solicitation. Once

issued, the bid package is considered complete for bidding purposes, and all Bidders are expected to

respond fully to its terms and conditions. Incomplete or non-responsive bids will be disqualified from

consideration.

Lake County evaluates bids based on experience and qualifications, understating of scope and approach,

cost and value, cost and capacity, responsiveness and compliance, risk management and legal

consideration, and local and social considerations, ensure awards serve Lake County’s best interests.

Pricing Method

Unit pricing is a method in which the contractor specifies a fixed price for each defined unit of work or

category of cost. Units may be based on time (e.g., per hour or per month), distance (e.g., per mile),

quantity (e.g., per item or "each"), or occurrence (e.g., per episode).

Evaluation of Bids and Awards

All proposals will undergo an initial review for acceptability to determine whether they meet the basic

requirements for consideration. This review includes an assessment of responsiveness to the RFP,

completeness and clarity of required bid documents, and the inclusion of all necessary signatures.

Proposals that fail to meet these basic requirements may be disqualified from further evaluation.

Proposals deemed acceptable will then be evaluated by an Evaluation Committee. The committee will

consider several factors, which may include:

• Demonstrated need for the proposed service

• Eligibility under applicable program funding

• Proposed pricing

• Alignment with service area needs

Note: The Evaluation Committee reserves the right to request additional information from proposers. If no

proposal adequately addresses the required services and pricing, the committee may recommend that no

award be made.

Following the evaluation, the Evaluation Committee will report its findings to the RFP Initiator. Final

recommendations, based on the evaluations, will be presented to the Lake County Board of County

Commissioners at a Regular Meeting. Contract awards are subject to the final approval of the Board.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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