Book Vending Kiosks (Holds Pickup Lockers)

Project Information

Bid Title: Book Vending Kiosks (Holds Pickup Lockers)
Issuing Agency: City of Irving
Location: Texas
Published Date: Jul 20, 2026
Closing Date: Aug 20, 2026
Government Level: State & Local
Status: Closed
Ref. #: 128C-26F
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 128C-26F (Book Vending Kiosks (Holds Pickup Lockers))

Issue Date & Time 7/20/2026 10:43:32 AM (CT)

Close Date & Time 8/20/2026 03:00:00 PM (CT)

Question Cut Off Date 8/7/2026 12:00:00 PM (CT)

Notes
The City of Irving, TX is seeking proposals from qualified vendors to provide, install, and support two (2) holds pickup lockers, accompanying software, and associated installation services for the Irving Public Library. The lockers will be installed outdoors and used exclusively for the pickup of requested (held) library materials. The lockers will not offer a browsing collection or additional account services.

This solicitation requires mandatory attendance at one of the two pre-proposal meetings. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.

The City of Irving strongly encourages proposers to submit their response to this RFP electronically. Please call the individual listed on the RFP if you require assistance with this submittal. Electronic proposals will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Contact Information

Name Chantel Winfield Purchasing Agent

Address 835 W. Irving Blvd
Irving, TX 75060 USA

Phone (972) 721-7723

Fax

Email cwinfield@Irvingtx.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9514338

Bid Attachments

File Name Description File Size

14 items in 1 pages

128C-26F - Specifications Final.pdf (please login to view this document) 128C-26F - Specifications Final 182 KB 351593 7538836

128C-26F - Book Vending Kiosk Sites.pdf (please login to view this document) Book Vending Kiosk Sites 1.03 MB 351593 7534685

A-1 - Standard Terms and Conditions FINAL rev. 7.1.26.pdf (please login to view this document) A-1 - Standard Terms and Conditions 209 KB 351593 7533231

B-3 - General Instructions to Proposers rev. 8.1.24.pdf (please login to view this document) B-3 - General Instructions to Proposers 100 KB 351593 7533232

B-4 - Special Instructions to Proposers rev. 7.15.24.pdf (please login to view this document) B-4 - Special Instructions to Proposers 104 KB 351593 7533790

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf (please login to view this document) C-1 - Conflict of Interest Instructions 99 KB 351593 7533233

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf (please login to view this document) C-2 - Conflict of Interest Questionnaire 452 KB 351593 7533234

C-4 - Certificate of Interested Parties Instructions rev. 10.30.24.pdf (please login to view this document) C-4 - Certificate of Interested Parties Instructions 87 KB 351593 7533235

C-5 -TGC-2271-2274-2276 Verification Form .pdf (please login to view this document) C-5 -TGC-2271-2274-2276 120 KB 351593 7533236

C-6 - Discretionary Contract Disclosure Form.pdf (please login to view this document) C-6 - Discretionary Contract Disclosure Form 345 KB 351593 7533237

D-1 - Standard Insurance Requirements Cyber rev. 7.13.26.pdf (please login to view this document) D-1 - Standard Insurance Requirements 123 KB 351593 7533238

D-4 - Insurance Affidavit.pdf (please login to view this document) D-4 - Insurance Affidavit 96 KB 351593 7533239

E-1 - Environmental Commitment & Compliance.pdf (please login to view this document) E-1 - Environmental Commitment & Compliance 59 KB 351593 7533240

H-7 - Standard Contract & Acknowledgement - Services rev. 5.12.22.pdf (please login to view this document) H-7 - Standard Contract & Acknowledgement - Services 98 KB 351593 7533478

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Type	Request for Proposal
Status	Issued
Number	128C-26F (Book Vending Kiosks (Holds Pickup Lockers))
Issue Date & Time	7/20/2026 10:43:32 AM (CT)
Close Date & Time	8/20/2026 03:00:00 PM (CT)
Question Cut Off Date	8/7/2026 12:00:00 PM (CT)
Notes	The City of Irving, TX is seeking proposals from qualified vendors to provide, install, and support two (2) holds pickup lockers, accompanying software, and associated installation services for the Irving Public Library. The lockers will be installed outdoors and used exclusively for the pickup of requested (held) library materials. The lockers will not offer a browsing collection or additional account services. This solicitation requires mandatory attendance at one of the two pre-proposal meetings. Not attending one of the two meetings in its entirety will result in a non-responsive proposal. Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued. The City of Irving strongly encourages proposers to submit their response to this RFP electronically. Please call the individual listed on the RFP if you require assistance with this submittal. Electronic proposals will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Name	Chantel Winfield Purchasing Agent
Address	835 W. Irving Blvd Irving, TX 75060 USA
Phone	(972) 721-7723
Fax
Email	cwinfield@Irvingtx.gov

Book Vending Kiosks (Holds Pickup Lockers)

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