Project Information

Bid Title

Request for Qualifications: Executive Search Firm to Assist with City Manager Recruitment

Issuing Agency

City of Webster Groves

Location

Missouri

Published Date

Jul 22, 2026

Closing Date

Aug 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications: Executive Search Firm to Assist with City Manager Recruitment
Category:	Services
Status:	Open

Description: The City of Webster Groves is seeking a firm to perform the full range of services related to the recruitment process including, but not limited, to: Development of recruitment strategy and content – Collaborate with the Mayor and City Council to develop the qualifications, skills, and experiences of the ideal City Manager candidate. Develop job announcement, position profile, and related material for approval by the Mayor and City Council. Develop a suggested “preferred candidate” profile based on community needs and culture, as well as workplace needs and culture, which should be part of the job announcement. Candidate search – publicize job announcement in various employment websites and distribute to targeted candidates; oversee nationwide search for qualified candidates. Identify and submit candidates for consideration – Summarize the qualifications of top candidates for the Hiring Committee’s review. Provide an explanation as to why they were ranked in that order. Interview process – Coordinate, in conjunction with the City Council and Mayor multiple rounds of interviews with candidates to include an array of interview panels:? Utilizing Zoom technology for initial interview(s) is allowed/preferred.? Final interviews are expected to be in-person. Prepare evaluation criteria and coordinate with interview panels.? Collect writing samples and other candidate materials as deemed appropriate. Coordinate a thorough background employment search, beyond references, and credit check for preferred candidate. This should include, but should not be limited to: Reference Check Credit Check Criminal History Check Interview, if applicable, previous supervisors and/or elected officials; previous colleagues and subordinates from previous communities. Complete check of social media for any pertinent information Assist with contract negotiation and make recommendations regarding the terms of employment. Publication Date/Time: 7/22/2026 12:00 AM Closing Date/Time: 8/5/2026 5:00 PM Submittal Information: arnoldl@webstergrovesmo.gov Contact Person: Laura Arnold, Mayor, City of Webster Groves, Missouri 4 E. Lockwood Ave., Webster Groves, Missouri 63119 arnoldl@webstergrovesmo.gov 314-963-5300 Special Requirements: The firm should submit by email the following information: Letter of interest containing general information on the firm; Firm’s brochure; Resume for key personnel; Information regarding the consultant’s experience conducting similar executive searches; A description of the recruitment process; References; and Detailed proposed cost. Miscellaneous: It is desired to retain a qualified search firm by August 18, 2026, Job Posting by September 1 and to identify a final candidate for hire by October, 2026. The City intends to “short-list” firms responding to this RFQ and may interview one or more firms to better assess their qualifications. The City may choose to proceed without interviewing any firms and reserves the right to proceed in the manner that it deems most efficient to the needs of the City of Webster Groves. The City will negotiate a scope of services and a fee proposal with the selected firm. The City will evaluate and select the firm based on qualifications, experience and performance with similar projects, references, ability to provide timely services, awareness of project issues, opportunities and constraints, and detailed estimated fees and expenses. The selected firm must be able to meet all municipal, state and federal equal employment opportunity practices and guidelines. The City will not reimburse responding firms for any expenses incurred in preparing submissions in response to this request. The City reserves the right to reject any or all submissions, to select a firm in a manner that is advantageous to the city and to waive all formalities in the bidding. Related Documents: Request for Qualifications City Manager Search

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Commodity Codes

• NAICS 541612Human Resources Consulting Services
• NAICS 561312Executive Search Services

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