Project Information

Bid Title

Pick up and disposal of garbage generated on the Nicholls State Univer

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 22, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

50008-SB01921

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50008-SB01921	Pick up and disposal of garbage generated on the Nicholls State Univer Original: 50008-SB01921	04/22/2026	05/13/2026 3:00:00 PM CT

Contact Information for Bid # 50008-SB01921

Department	++ University - Nicholls State University
Section	Purchasing Department
Dept Code	50008
Contact	Terry Dupre
Address	Post Office Box 2052 Thibodaux, LA 70310
Phone	985-448-4031
Fax	985-448-4921
Email	terry.dupre@nicholls.edu

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INVITATION TO BID

Bid Number: SB01921

TITLE: Pick up and disposal of garbage generated on the

Nicholls State University Campus

SUBMIT BID TO: Nicholls State University

Purchasing Department

bids@nicholls.edu

To maintain the integrity of the bid process,

please do not cc any other University email

address when submitting your bid.

Purchasing Department Contacts:

Terry Dupre (985-448-4031)

terry.dupre@nicholls.edu,

BID SCHEDULE:

1. DUE DATE/TIME (email only): May 13,2026 3:00PM

2. BID OPENING (Zoom): https://nicholls-edu.zoom.us/j/85277832220?pwd=beYF6ERammasDIX4Lrb4wDApqp3mLe.1

MEETING ID: 852 7783 2220 PASSWORD: 676732

_________________________________________________________________________________________

General Instructions to Bidders

1. Hard copies of sealed bids will no longer be accepted. All bids must be received electronically by the due date and time to be

considered.

2. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by the issuing Nicholls

State University Campus/Department at the “Submit Bid To” address stated above, until the specified due date and time. Bidder

is solely responsible for the timely delivery of bid. The Purchasing Office is not responsible for any delays.

3. Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R.S. 39:1594, the person

signing the bid must be:

(1) any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is

that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the

secretary of state; or

(2) an authorized representative of the corporation, partnership, or other legal entity and the Bidder submits or provides upon

request a corporate resolution, certification as to the corporate principal, or other documents indicating authority which are

acceptable to the public entity, including registration on an electronic Internet database maintained by the public entity; or

(3) entity has filed in the appropriate records of the secretary of state in which the public entity is located, an affidavit,

resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public

contracts.

4. When bid is submitted by email, the subject line must show the Solicitation/File No. and submission must be received by bid

deadline.

5. Read the entire solicitation, including all terms, conditions and specifications.

6. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices

are to be initialed by the Bidder.

7. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Nicholls State University Destination, unless otherwise

provided in the solicitation. Any invoiced delivery charges not quoted and itemized on the Nicholls State University purchase

order are subject to rejection and non-payment.

8. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

9. By signing this solicitation, the Bidder certifies compliance with all general instructions to Bidders, terms, conditions and

specifications; and further certifies that this bid is made without collusion or fraud.

10. MANDATORY bid requirements are detailed immediately following the Standard Terms & Conditions section.

11. Quantities listed in these specifications are approximate and are not guaranteed by the University. The University reserves the

right to increase or reduce quantity as needed if in the best interest of the University.

12. Bid Bonds: If a bid bond is required, a bid bond must be submitted for each separate bid response. The bid bond shall be in an

amount equal to 5% of the bid price submitted and alternates, if any. The bid security shall be in a form of a bid bond or certified

check, or cashiers check.

(PLEASE NOTE THAT A BID BOND MUST BE SIGNED BY THE AGENT OR ATTORNEY-IN-FACT OF THE SURETY.)

(*) The surety or insurance company furnishing the bid bond shall be currently on the U.S. Department of the Treasury

Financial Management Service list of approved bonding companies or by an insurance company that is either domiciled in

Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

FOR THIS BID SOLICITATION: BID BOND REQUIRED: ____ Yes

X No

PERFORMANCE BOND REQUIRED:

YES ___X NO

PURCHASE WILL BE EXECUTED WITH:

X Purchase Order Only

Purchase Order and Formal Two Party Contract

Formal Two Party Contract Only

Advertisement

Public Notice: Invitation to Bid (SB01921)

•

Bid Overview

• Bid Number: SB01921

Project Name: Pick up and disposal of garbage generated on the Nicholls State University Campus

• Issue Date: April 22. 2026

• Appearance Date: April 28, 2026

•

Submission Deadline and Opening

• Due Date: May 13, 2026

Time: 3:00 P.M.

• Location: Bids must be submitted electronically to the Purchasing Department at bids.nicholls.edu.

•

• Public Opening: Bids will be publicly opened and read aloud at the time and place specified above.

Any bids received after the closing time will be returned unopened.

•

• How to Obtain Specifications: Electronic copies of the bid specifications are available through the

following methods:

1. Online: Visit the Louisiana Office of State Purchasing (LaPAC) Website.

2. In-Person: Specifications are on file at the Office of the Director of Purchasing, Nicholls State

University, Thibodaux, LA.

3. Direct Contact: Call (985) 448-4031 or email terry.dupre@nicholls.edu.

•

Submission Requirements

• Forms: Bids must be submitted on the forms enclosed with the bid specification and must strictly

conform to the intent without modifications.

• Signature: Bids must be signed in ink and dated; the signer's official title must be shown.

• Authority: Evidence of authority to submit the bid is required per R.S. 38:2212(B)(5) and/or R.S.

39:1594(C)(4).

• Withdrawal: No bid may be withdrawn for at least thirty (30) days after the scheduled closing time.

• Insurance: Evidence of General Liability Auto Liability and Workers Compensation Insurance shall

be required.

•

Legal Disclosures

• Nicholls State University reserves the right to reject any or all bids and to waive informalities.

• Nicholls State University is an Equal Opportunity Employer.

Terry G. Dupre, Sr. Director of Purchasing, Property Control, and Support Services Administration

Nicholls State University, Thibodaux, Louisiana

STANDARD TERMS & CONDITIONS INVITATION TO BID

These standard terms and conditions shall apply to all Nicholls State University solicitations, unless otherwise specifically amended and

provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the

General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions

shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the Louisiana Procurement

Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the

terms, conditions, and specifications stated in this solicitation.

1. Bid Delivery and Receipt: To be considered, Bidders may submit bids electronically to bids@nicholls.edu When bid is submitted

by email, the subject line must show the Solicitation/File No. and must be received by bid deadline.

Bidders are advised that the U.S. Postal Service does not make deliveries to the Purchasing Office. Bids will no longer be accepted

by mail or in person. Bidder is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and time

shall result in rejection of the bid.

2. Bid Forms: Bids are to be submitted on and in accordance with the Nicholls State University solicitation forms provided, and must

be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price formats may be considered informal

and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the

Bidder’s intent to be bound will not be accepted.

3. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or requirement of this

solicitation, Bidder may submit a written request for interpretation to the Nicholls State University Purchasing Contact at the email

address on page 1 of this solicitation. Written inquiries must be received in the Nicholls State University Purchasing Department no

later than five (5) calendar days prior to the opening of bids, and shall be clearly cross-referenced to the relevant

solicitation/specification in question.

No decisions or actions shall be executed by any Bidder as a result of oral discussions with any Nicholls State University employee

or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the Nicholls State University

Purchasing Department. It is the responsibility of the bidder, prior to submitting their bid, to periodically visit the State of Louisiana

Purchasing Department LaPAC website, or contact he Nicholls State University Purchasing Department, to identify if any addendums

were issued. Nicholls State University shall not be responsible for any other interpretations or assumptions made by Bidder.

4. Bid Opening: In-person bid openings have been suspended for the foreseeable future. Bidders may attend the public bid opening

of sealed bids and proposals conducted on Zoom. No information or opinions concerning the ultimate contract award will be

given at bid opening or during the evaluation process. Written bid tabulations will not be furnished. Bids may be examined within

72 hours after bid opening. Information pertaining to completed files may be secured by submitting a written request to the

Nicholls State University Purchasing Contact at the email address shown in header.

5. Special Accommodations: Any “qualified individual with a disability” as defined by the Americans with Disabilities Act, who has

submitted a bid and desires to attend the public bid opening, must notify the Nicholls State University Purchasing Department in

writing not later than seven days prior to the bid opening date of their need for special accommodations. If the request cannot be

reasonably provided, the individual will be informed prior to the bid opening.

6. Standards of Quality: Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and

the specifications contained in the solicitation. Any manufacturer’s name, trade name, brand name, or catalog number used in

the specification is for the purpose of describing the standard of quality, performance, and characteristics desired; and is not

intended to limit or restrict competition. Bidder must specify the brand and model number of the product offered in his bid. Bids

not specifying brand and model number shall be considered as offering the exact product specified in the solicitation.

7. New Products/Warranty/Patents: All products bid for purchase must be new, never previously used, of the manufacturer’s

current model and/or packaging, and of best quality as measured by acceptable trade standards. No remanufactured,

demonstrator, used or irregular products will be considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are otherwise

required by Nicholls State University and specified in the solicitation. In such cases, the Bidder and/or manufacturer shall honor

the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at its

own expense, defend any and all actions or suits charging such infringement, and shall save Nicholls State University harmless.

8. Descriptive Information: Bidders proposing an equivalent brand or model should submit descriptive information (such as

literature, technical data, illustrations, etc.) sufficient for Nicholls State University to evaluate quality, suitability, and compliance

with the specifications with the bid submission. Failure to submit descriptive information may cause bid to be rejected. Any

changes made by Bidder to a manufacturer’s published specifications shall be verifiable by the manufacturer. If items bid do not

fully comply with specifications, Bidder should state in what respect items deviate. Bidder’s failure to note exceptions in its bid

will not relieve the Bidder from supplying the actual products requested.

9. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. Nicholls State University Destination, i.e. title passing

upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. Nicholls State University Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Bidders who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount for all

items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk rejection if award is

made on an item basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter

acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

13. Taxes: Vendor is responsible for including all applicable taxes in the bid price. Nicholls State University is exempt from all Louisiana

state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the

payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not

limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

11. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or

services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and

submitting a bid, vendor agrees that contrary terms and conditions which may be included in its bid are nullified; and agrees that

this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana.

12. Vendor Forms/ Nicholls State University Signature Authority: The terms and conditions of the Nicholls State University

solicitation, purchase order and contract shall solely govern the purchase agreement, and shall not be amended by any vendor

contract, form, etc.

The University’s Director of Purchasing or Assistant Director of Purchasing are delegated sole authority to execute/sign any vendor

contracts, forms, etc., on behalf of Nicholls State University as a result of any award of the solicitation. Departments are expressly

prohibited from signing any vendor forms.

Any such vendor contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be

recognized by Nicholls State University in any dispute arising therefrom. Vendors who present any such forms to department users

for signature without regard to this strict Nicholls State University policy may face contract cancellation, suspension, and/or

debarment.

13. Awards: The intent to award this bid on an all-or-none basis to the lowest responsible and responsive Bidder will be stated on the

bid form. For bids with several items, Nicholls State University reserves the right: (1) to award items separately, grouped, or on an

all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and included

therein, unless specifically amended in the formal contract.

14. Acceptance of Bid: Only the issuance of an official Nicholls State University purchase order, contract, Notification of Award

letter, or a Notification of Intent to Award letter shall constitute the University’s acceptance of a bid. Nicholls State University

shall not be responsible in any way to a vendor for goods delivered or services rendered without an official purchase order and/or

contract.

Commodity Codes

• NAICS 562111Solid Waste Collection

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