Project Information

Bid Title

RFQ 26-004-80 State Government Relations Consultant Services

Issuing Agency

Shelby County

Location

Tennessee

Published Date

May 28, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:

RFQ 26-004-80 State Government Relations Consultant Services

Category:

Board of Commissioners/Legislative Office

Status:

Open

Publish Date:

Thursday, May 28, 2026 - 7:15am

Close Date:

06/26/2026 - 4:00pm

Contact Person:

Carla Hayes

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Bid Title

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Related Documents:

RFQ 26-004-80 State Government Relations Consultant Services.pdf

RFQ 26-004-80 Proposal Response Cover Sheet.pdf

RFQ 26-004-80 State Government Relations Consultant Services - Vendor Score Card.xlsx

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Qualifications

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: May 27, 2026

Due: June 26, 2026, no later than 4:00 P.M. (Central Standard Time)

RFQ 26-004-80

State Government Relations

Consultant Services

Shelby County Board of Commissioners

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and qualified

companies or professionals to provide State and Local Government Relations Consultant Services.

Information regarding this formal bid is located on the County’s website at www.shelbycountytn.gov. At the

top of the home page, click on the dropdown box under “Business”, click on “Purchasing” and “Bids” to locate

the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/

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IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your proposal

response, please make sure you pay close attention to all mandatory information/forms requested,

including signing and attaching all forms as required. This bid clearly documents and outlines the

format and what information is required at the time of proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The Excel file

has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendors are to enter their

information only where yellow cells are on those 2 yellow tabs. Vendor to submit with your proposal

(both Printed and Digital formats). The Excel files must be submitted on two (2) separate USB devices.

LOSB vendors have been identified for the goods and/or services described in this bid, therefore a 20% LOSB

goal will be applied.

Sincerely,

Signed Original on File

Carla Hayes, Buyer

Shelby County Government

Purchasing Department

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TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

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I. INTRODUCTION

Shelby County Government (the “County”) is soliciting proposals from interested and qualified

Vendors to provide State Government Relations Consultant Services. (the “Goods and/or Services”).

This Request for Qualifications (“RFQ”) is being released to invite interested and qualified Vendors to

prepare and submit proposals in accordance with the instructions provided where the successful

proposer(s) will be selected and invited to enter into a contractual relationship with Shelby County for

the Goods and/or Services outlined in this RFQ, and per proposal(s) received.

In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are used

interchangeably unless the context indicates otherwise.

All specifications are part of this bid and the general terms and conditions (as outlined in the Terms of

this bid). They shall become a part of and be included in any contract/purchase order/systems contract

resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service provider, and

are only for the purpose of indicating generally the type of work required of said bid. Any responsible

Bidder who considers these specifications to be of a non-competitive nature should immediately contact

the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide justifications for

ALL below the minimal requirements.

The information requested below is to be answered directly in the scorecard Excel file

by all Vendors and submitted as part of your proposal (both Printed and Digital

formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee to provide the

goods and/or perform the Services required. Provide a copy of your current Shelby County Business

License (if the business is located in Shelby County, TN).

2. Must provide active Business Registration Number(s) and Vendor number, or your applications are

“in” the EOC system and the Purchasing system for processing (refer to details outlined below) –

please list all your Shelby County active BRNs .

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Must acknowledge adherence to State of Tennessee Public Chapter No. 436, known as the

“Tennessee Lawful Employment Act” which requires use of E-Verify (effective 1/01/23).

Otherwise, mention you ARE an Independent vendor (Sole Proprietors) with fewer than 35

employees and provide employment eligibility documentation, i.e.:

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-Valid (unexpired) Tennessee driver's license or photo ID.

-Valid (unexpired) driver's license from another state (subject to strictness, though TN license

is standard).

-U.S. Passport (valid, unexpired).

-Certificate of Birth issued by a U.S. state, jurisdiction, or territory.

-U.S. government-issued certified birth certificate.

-Certificate of Citizenship (N560 or N561).

-Certificate of Naturalization (N550, N570, or N578).

-Valid immigrant registration documentation (e.g., Permanent Resident Card or I-766

Employment Authorization Card

5. FORM – Drug-Free Workplace Affidavit must be completed, signed, and notarized and submitted

with your bid/proposal – even if less than 5 employees.

6. Locally Owned Small Business (LOSB) commitment – Must attest to utilizing at least 20% EOC

registered, LOSB subcontractors on this project. Clearly document a statement of your committed

level of certified LOSB participation, and your approach to reaching the required goals (if/when

selected as the successful Vendor).

7. Must attest to a minimum of (5) years of experience in successfully performing the state government

relation services for an entity of like size to Shelby County Government (Over 5000 employees and

with multiple Divisions and Elected Officials) as described in this bid.

8. Must provide Letter of Interest and Statement of Qualifications (ref. to Section VII.F.).

9. Must attest to having successful experiences engaging members of the Tennessee Legislature:

Tennessee House and Senate, as well as other State Government agencies, to address matters

affecting a population of similar demographics in the areas of ethnicity, socio-economic status, and

a combination of rural and urban communities similar to Shelby County, TN, as described in this

bid.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity Compliance

Office (EOC) are subject to change. In the event there is a change prior to the conclusion of the

solicitation, the instructions will be updated. The current registration process will continue until

further notice.

As a part of doing business with Shelby County Government (SCG), each individual, company, or

organization is required to have active BRN and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain an SCG Business Registration Number (as well as LOSB, if applicable) and the

SCG Vendor number, please submit an online application, as described below. The EOC

and Vendor applications are combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541820Public Relations Agencies

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