Project Information

Bid Title

Landfill Temperature Probes

Issuing Agency

City of Bristal

Location

Virginia

Published Date

May 15, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

SW-26-005

Original Source

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Bid Documents

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Project Description

Bid Number:	SW-26-005
Bid Title:	Landfill Temperature Probes
Category:	Invitation to Bid
Status:	Open

Description: Sealed bids will be received by the City of Bristol, Virginia (referred to as City or OWNER) in the Council Chambers at City Hall located at 300 Lee Street, Bristol, VA 24201, until 2:00 pm on Friday, June 12, 2026 and immediately thereafter publicly opened and read aloud for providing labor, material and equipment pertaining to the installation of landfill temperature probes at the Bristol Integrated Solid Waste Management Facility in Bristol, VA. The sealed envelope shall be addressed to City of Bristol Purchasing Department, attention of Hannah Perry. The City reserves the right to reject any or all bids and to waive informalities and irregularities. The City of Bristol requires three (3) complete sealed copies of bidding documents. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. No FAXED nor emailed bids will be accepted. The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the Project title, the name and address of the Bidder, and must be accompanied by the Bid Security and other required documents. The sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – ITB# SW-26-005 for the Landfill Temperature Probes” A mailed Bid must be addressed to the location designated in the Advertisement. The Owner requires the Project to be substantially completed within 150 days and will be completed and ready for final payment within 180 days. Prospective Bidders must attend a mandatory Pre-Bid Conference in person. The Pre-Bid Conference will be held at 1:00 PM on the 21st day of May 2026 at the scalehouse at the Bristol Integrated Solid Waste Management Facility, 2655 Valley Drive, Bristol, VA 24201. Prospective Bidders are required to attend this meeting. All work will be in accordance with the Drawings and Specifications which are on file with the City of Bristol and SCS Engineers. Bids will be received under the Single-Prime bidding method only. Bids must be on the standard form provided in the Project Manual. Bids may be submitted via courier, mail, or hand delivered. Bids submitted via fax or electronic mail or other means will not be accepted. The scope of work includes, but not limited to, installation of 3 boreholes to construct temperature probes along with certain corresponding instrumentation to measure subsurface temperature. The Bidding Documents may be obtained by contacting SCS Engineers at 15521 Midlothian Turnpike, Suite 305, Midlothian, Virginia 23113, (804) 486-1903. Requests for electronic copies of the Bidding Documents should be directed to Mr. Charles Warren, PE at (804) 486-1903 or For security reasons, you must enable JavaScript to view this E-mail address. . SW-26-005 Landfill Temperature Probes (PDF) Publication Date/Time: 5/15/2026 1:00 PM Closing Date/Time: 6/12/2026 2:00 PM Contact Person: nikki.asher@bristolva.org Related Documents: SW-26-005 Landfill Temperature Probes

Attachment Preview

Invitation for Bids

ITB# SW-26-005

Landfill Temperature Probes

Installation Project

Bristol Integrated Solid Waste Management

Facility

City of Bristol

300 Lee Street

Bristol, Virginia 24201

276-645-7380

02218208.12 | May 15, 2026

15521 Midlothian Turnpike, Suite 305

Midlothian, VA 23113

804-378-7440

Table of Contents

BIDDING REQUIREMENTS

00 11 10

00 21 10

00 41 13

00 43 10

00 45 13

00 55 00

00 61 13.13

00 61 13.16

00 62 76

Invitation for Bids

Instructions to Bidders

Calendar of Events

Bid Form

Bid Bond

Bidders Qualifications

Notice to Proceed (EJCDC C-550)

Performance Bond (EJCDC C-610)

Payment Bond (EJCDC C-615)

Application for Payment (EJCDC C-620)

CONDITIONS OF THE CONTRACT

00 70 00

00 72 00

00 73 00

Terms and Conditions

General Conditions (EJCDC C-700)

Supplementary Conditions (EJCDC C-800)

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00

01 14 00

01 22 00

01 33 00

01 35 29

01 35 43

01 50 00

01 70 00

Summary of Work

Project Coordination

Measurement and Payment

Submittals

Health and Safety Plan

Environmental Procedures

Temporary Facilities and Controls

Contract Closeout

DIVISION 03 – CONCRETE

03 60 00 Bentonite Grout

DIVISION 33 – UTILITIES

33 09 20

33 24 10

Temperature Probe Instrumentation

Temperature Probe Boreholes, and Construction

CONSTRUCTION DRAWINGS

1

Cover Sheet

2

Temperature Probe Layout

3

Details and Depth Schedule

Invitation for Bids– Landfill Temperature Probes

Bristol ISWMF

i

May 15, 2026

www.scsengineers.com

Invitation for Bids

SECTION 00 11 10

INVITATION FOR BID

Sealed bids will be received by the City of Bristol, Virginia (referred to as City or OWNER) in the

Council Chambers at City Hall located at 300 Lee Street, Bristol, VA 24201, until 2:00 pm on Friday,

June 12, 2026 and immediately thereafter publicly opened and read aloud for providing labor,

material and equipment pertaining to the installation of landfill temperature probes at the Bristol

Integrated Solid Waste Management Facility in Bristol, VA. The sealed envelope shall be addressed

to City of Bristol Purchasing Department, attention of Hannah Perry. The City reserves the right to

reject any or all bids and to waive informalities and irregularities.

The City of Bristol requires three (3) complete sealed copies of bidding documents. Those wishing to

submit electronically may do so via the eVA procurement platform while also submitting the required

paper copies to the City by the due date. No FAXED nor emailed bids will be accepted.

The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate

opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the

Project title, the name and address of the Bidder, and must be accompanied by the Bid Security and

other required documents. The sealed envelope containing the Bid must be enclosed in a separate

package plainly marked on the outside with the notation “BID ENCLOSED – ITB# SW-26-005 for the

Landfill Temperature Probes” A mailed Bid must be addressed to the location designated in the

Advertisement.

The Owner requires the Project to be substantially completed within 150 days and will be completed

and ready for final payment within 180 days.

Prospective Bidders must attend a mandatory Pre-Bid Conference in person. The Pre-Bid Conference

will be held at 1:00 PM on the 21st day of May 2026 at the scalehouse at the Bristol Integrated Solid

Waste Management Facility, 2655 Valley Drive, Bristol, VA 24201. Prospective Bidders are required

to attend this meeting.

All work will be in accordance with the Drawings and Specifications which are on file with the City of

Bristol and SCS Engineers.

Bids will be received under the Single-Prime bidding method only. Bids must be on the standard form

provided in the Project Manual. Bids may be submitted via courier, mail, or hand delivered. Bids

submitted via fax or electronic mail or other means will not be accepted.

The scope of work includes, but not limited to, installation of 3 boreholes to construct temperature

probes along with certain corresponding instrumentation to measure subsurface temperature.

The Bidding Documents may be obtained by contacting SCS Engineers at 15521 Midlothian

Turnpike, Suite 305, Midlothian, Virginia 23113, (804) 486-1903. Requests for electronic copies of

the Bidding Documents should be directed to Mr. Charles Warren, PE at (804) 486-1903 or

CWarren@scsengineers.com.

Submit your Bid on the Bid Form provided. Bidders are required to complete Bid Form 00 41 13.

Bristol ISWMF – Landfill Temperature Probes

Invitation for Bids

00 11 10-1

May 15, 2026

www.scsengineers.com

Invitation for Bids

Your Bid will be required to be submitted under a condition of irrevocability for a period of 90 days

after submission subject to Section 2.2-4330 of the Code of Virginia, as amended.

END OF SECTION 00 11 10

Bristol ISWMF – Landfill Temperature Probes

Invitation for Bids

00 11 10-2

May 15, 2026

www.scsengineers.com

Invitation for Bids

SECTION 00 21 10

INSTRUCTIONS TO BIDDERS

For a Bid to be considered, it must be in accordance with the following instructions:

1. BIDS

Bids must be made on the Bid Forms provided herein, and all blank spaces for Bids, Alternates

and Unit Prices, applicable to bidder’s work, shall be properly filled in. When requested Alternates are

not Bid, the Bid may be considered non responsive. The Bidders agree that Bids submitted on the

specified Bid Forms, which are detached from specifications, will be considered and will have the same

force and effect as if attached thereto. Numbers shall be stated both in writing and in figures for the

Base Bids and Alternates.

Any modification to the Bid Forms (including Alternates and/or Unit Prices) may disqualify the

Bid and may cause the Bid to be rejected.

The Contractor shall fill in the Bid Forms as follows:

A. If the documents are executed by a sole Owner, that fact shall be evidenced by the

word "Owner" appearing after the name of the person.

B. If the documents are executed by a Partnership, that fact shall be evidenced by the

word "Co-Partner" appearing after the name of the partner executing them.

C. If the documents are executed on the part of a Corporation, they shall be executed by

either the President or the Vice-President and attested by either the Secretary or

Assistant Secretary. In all cases the title of the office of such person shall appear after

their signatures.

D. If the Bid is made by a Joint Venture, it shall be executed by each member of the Joint

Venture in the above form for sole Owner, Partnership, or Corporation, whichever form

is applicable.

E. All signatures shall be properly witnessed or attested as applicable.

F. Each Bid shall be addressed and delivered as indicated in Item 5 of the Instructions to

Bidders. The address of the Bidder, the Bidder's license number and, if applicable, the

designated portion of the Work for which Bid is submitted should also be referenced

on the Bid envelope.

G. It shall be the specific responsibility of the Bidder to deliver the Bid to the proper official

at the appointed place and prior to the announced time for the opening of Bids. Later

delivery of a Bid for any reason, including delivery by the United States Mail, shall

disqualify the Bid.

H. Modifications of previously deposited Bids or requests for withdrawal will be

acceptable only if delivered in person or in writing to the place of the Bid opening prior

to the time for opening Bids.

Bristol ISWMF – Landfill Temperature Probes

Instructions to Bidders

00 21 10-1

May 15, 2026

www.scsengineers.com

Commodity Codes

• NAICS 334513Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
• NAICS 334519Other Measuring and Controlling Device Manufacturing

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