Project Information

Bid Title

E-RATE LEASED LIT FIBER SOLUTION (MANAGED WAN) BID NO. 2026-0003

Issuing Agency

Rockdale County School District

Location

Georgia

Published Date

Jan 12, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Name	Dates
E-RATE LEASED LIT FIBER SOLUTION (MANAGED WAN) BID NO. 2026-0003	BIDS DUE ~ FRIDAY, FEBRUARY 13, 2026 @ 11:00 AM. BIDS MUST BE SUBMITTED TO THE ADDRESS INFORMATION LISTED BELOW AND AT THE AS NOTED IN THE BID ADVERTISEMENT. Request for Proposal Due Date ATTN: Michael Rotjan Rockdale County Public Schools 960 Pine Street Conyers, GA 30012

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Rockdale County Public Schools (RCPS)

e-Rate Leased Lit Fiber Solution (Managed WAN) Solicitation No. 2026-0003

Rockdale County Public Schools

960 Pine Street

Conyers, Georgia 30012

Request for Proposal (RFP)

For

E-Rate Leased Lit Fiber Solution (Managed WAN)

January 12, 2026

RFP Number:

Due Date:

Time Due:

2026-0003

February 13, 2026

11:00 a.m., ET

960 Pine Street, Conyers, GA 30012

www.rockdaleschools.org

1 | Page

770-483-4713

Rockdale County Public Schools (RCPS)

e-Rate Leased Lit Fiber Solution (Managed WAN) Solicitation No. 2026-0003

Table of Contents

Contents

Section I - Preparation and Submission of Proposal.................................................................. 3

Section II - Contract Award ....................................................................................................... 9

Section III - Post Award .......................................................................................................... 13

Section IV - Other ................................................................................................................... 15

Additional Conditions.................................................................................................................. 17

Request for Proposal.................................................................................................................. 20

Section 1 - Technical Capabilities ........................................................................................... 24

Section II - Business Stability.................................................................................................. 29

Section III - Price .................................................................................................................... 31

1. Request for Information ................................................................................................. 32

2. Conflicts of Interest Disclosures..................................................................................... 32

Request for Sealed Proposal .................................................................................................. 33

Commitment to Perform as Proposed ..................................................................................... 34

Offeror’s Checklist .................................................................................................................. 35

APPENDIX A............................................................................................................................. 36

Facility Information ................................................................................................................. 37

APPENDIX B............................................................................................................................. 38

Immigration and Security Form ............................................................................................... 39

Contractor Affidavit and Agreement ........................................................................................ 40

Subcontractor Affidavit and Agreement................................................................................... 41

APPENDIX C............................................................................................................................. 43

Debarment Certification .......................................................................................................... 44

Anti-Collusion Certification ...................................................................................................... 45

Required Forms Checklist....................................................................................................... 46

APPENDIX D............................................................................................................................. 47

960 Pine Street, Conyers, GA 30012

www.rockdaleschools.org

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770-483-4713

Rockdale County Public Schools (RCPS)

e-Rate Leased Lit Fiber Solution (Managed WAN) Solicitation No. 2026-0003

Proposal Conditions

Section I - Preparation and Submission of Proposal

1. Introduction

a. To be entitled for consideration, sealed proposals shall be presented in

accordance with the instructions of this solicitation and within the time constraints

stated.

b. Sealed proposals, one original and three copies (1 original and 3 copies) shall be

mailed to the office of the Rockdale County Public Schools, Attention: Chief

Technology Officer 960 Pine Street, Conyers, Georgia 30012.

c. Proposals received after 11:00 am EST on Friday, February 13, 2026, will not be

considered.

Release of Request for Proposals

Deadline for Written Questions

Email Questions to: mrotjan@rockdale.k12.ga.us

Questions and Answer posted on

https://tinyurl.com/rcps20261

Request for Proposal Due Date

ATTN: Michael Rotjan

Rockdale County Public Schools

960 Pine Street

Conyers, GA 30012

Evaluation of Proposals

Projected Contract Award

(contract pending Board and USAC approvals)

Implementation of Services

January 12, 2026

January 26, 2026

January 27, 2026

February 13, 2026, 11am

February 23, 2026

March 2, 2026

July 1, 2026

d. The Rockdale County Public Schools Board of Education reserves the right to

accept or reject any or all proposals and to waive minor irregularities and

technicalities. The judgment of Rockdale County Public School BOE on such

matters shall be final.

2. Request for Proposal Process

This solicitation is a Request for Proposal (RFP). In using this method for solicitation, we

are asking the marketplace for its best effort in seeking a “best value” solution to our

requirements. The offeror provided proposal(s) will be evaluated by an evaluation

committee. Offeror(s) should make their best effort to satisfy the requirements at their

best price because a contract may be awarded based on the initial evaluation. Often,

however, it will be necessary to hold discussions with offeror(s) about their proposal. This

will be done after the initial evaluation. The results of the evaluation will be reviewed, and

a “competitive range” will be selected for discussions. Essentially, if an offeror’s proposal

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960 Pine Street, Conyers, GA 30012

www.rockdaleschools.org

770-483-4713

Rockdale County Public Schools (RCPS)

e-Rate Leased Lit Fiber Solution (Managed WAN) Solicitation No. 2026-0003

is not evaluated as having a chance for contract award because of the content of the

proposal and/or the price; the proposal will be dropped from the competitive range to

save time and money for both the offeror and Rockdale County Public Schools.

Offerors in the “competitive range” may be notified of the weaknesses in their proposals

and given an opportunity, in discussions, to ensure they understand the weaknesses. At

the end of discussions with all offerors, best and final offers (BAFO) will be accepted from

the offerors in the competitive range.

The BAFO’s will be evaluated and the results will be reported to a selection official who

will select the proposal that presents the best value to Rockdale County Public Schools.

This selection will then be presented to the Rockdale County Public Schools Board of

Education

3. Government Entity

The government entity, the owner for whom work will be executed is:

Rockdale County Public Schools, Georgia (hereinafter “RCPS”).

4. Preparation of Proposals

a. All proposals shall be printed in ink or typewritten. Errors may be crossed out,

and corrections printed in ink or typewritten adjacent to the error. The person

signing the proposal shall initial corrections in ink.

b. Specifications used are intended to be open and non-restrictive. Potential

offeror(s) are invited to inform the RCPS Chief Technology Officer whenever

specifications or procedures appear not to be fair and open. Such information

should be supplied as early in the procurement process as possible. Information

received in less than five (5) days prior to the scheduled receipt of proposals will

not be acted upon unless the RCPS Chief Technology Officer rules it is in the

best interest of RCPS to consider.

c. Brand names and numbers when provided in solicitation are for reference to

establish a quality standard. Any reference to a brand name shall not be

construed as restricting to that manufacturer (unless “no substitutes” is stated).

Proposals on equal items will be considered, provided the proposal clearly

describes the article offered and it is equal or better in quality and function and

fully compatible with this requirement.

d. By submitting a proposal, the offeror warrants that any goods supplied to RCPS

meets or exceeds specifications set forth in this solicitation, except as may be

otherwise noted in offeror’s exceptions.

960 Pine Street, Conyers, GA 30012

www.rockdaleschools.org

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770-483-4713

Rockdale County Public Schools (RCPS)

e-Rate Leased Lit Fiber Solution (Managed WAN) Solicitation No. 2026-0003

e. If proposing on other than the make, model, brand or number as requested in the

solicitation and offered as an equal, complete technical information, specifications,

manufacturer’s name and catalog reference shall be clearly stated in the proposal.

Any deviation between the brand offered and brand specified shall also be clearly

indicated. A complete list of deviations and a descriptive catalog cut shall be

attached to the proposal.

f. If any supplies, materials, and equipment are provided to RCPS under this

solicitation, then such items shall be new and in first-class condition unless the

solicitation specifically allows offers of used, reconditioned, or remanufactured

items. If newly manufactured products are specified, such products shall be of

recent origin and not previously used. No equipment of any type is acceptable if

serial numbers or any other manufacturer identification labels or marks have

been removed, obliterated, or changed in any way. A Contractor delivering any

such equipment to RCPS will be deemed to have breached the contract, and

appropriate action will be taken by the RCPS Finance Department.

g. To be considered for award, goods of foreign manufacture shall meet all

specifications contained in the solicitation, shall be in stock in the Continental

United States, and shall be available for immediate shipment at the time an offeror

submits a proposal.

h. The Department of Technology will be the sole judge in determining as to the

quality and the appropriateness of the services proposed as well as the

responsiveness and responsibility of the offeror.

i. Time of delivery is a part of the solicitation and an element of the contract that is

to be awarded. If the offeror cannot meet the required delivery date, a proposal

should not be submitted. Offeror(s) may provide alternative schedules and/or

delivery dates in their proposals. Time shall be stated in “calendar” days. Failure

to deliver in accordance with the contract awarded could result in the offeror being

declared in default.

j. An authorized officer of the company shall sign proposals.

5. Failure to Respond to the Solicitation

If a proposal is not submitted, return RFP and mark as “no bid”.

6. Taxes

RCPS is exempt from all state sales tax and Federal Excise Tax. These taxes shall not

be included in proposals.

960 Pine Street, Conyers, GA 30012

www.rockdaleschools.org

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770-483-4713

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541512Computer Systems Design Services

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