Project Information

Bid Title

Event Management Platform

Issuing Agency

State Government of Maryland

Location

Maryland

Published Date

Oct 5, 2026

Closing Date

Oct 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM058710

Original Source

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Bid Documents

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Project Description

ID:	BPM058710
Title:	Event Management Platform
Status:	Open
Due / Close Date:	10/12/2026
Publish Date:	10/5/2026 4:07:37 PM
Main Category:	Cloud-based platform as a service
Solicitation Type:	RFP: Double Envelope Proposal
Issuing Agency:	Maryland State Department of Education

Solicitation Summary

Title Event Management Platform ID BPM058710 Alternate ID R00B6600076 Functional Area # 1 Round # 3 Status Open Due / Close Date (EST) Oct 12 2026 5:00PM Solicitation Type RFP: Double Envelope Proposal Main Category Automation control devices and components and accessories Issuing Agency Maryland State Department of Education Procurement Officer / Buyer Kenya DECOSTA Email kenya.decosta@maryland.gov Solicitation Summary The purpose of this RFP is to solicit a Contractor to provide and manage a Software as a Service (SaaS) event platform for MCSS’ largest event; the School Safety Conference held annually in July. The readily available customizable event management platform shall be used for registrations, kiosks and check-ins, name or ID badge printing, attendance tracking, surveys and feedback function, speaker portfolio management, and exhibitor profile management. Additional Instructions Project Cost Class Pre-Bid Conference Information Pre-Bid Conference Date (EST) Pre-Bid Conference Details Small Business Reserve Designation No Procurement Program Participation Goals VSBE Participation (%) 1.0 MBE Participation (%) 2.50 African American MBE Participation (%) Asian American MBE Participation (%) Hispanic American MBE Participation (%) Women-Owned MBE Participation (%) DBE Participation (%) SBE Participation (%)

Socio Economic Participation Criteria Procurement Officer / Buyer Kenya DECOSTA Alternate Link

Attachments

Selected Title Type Att. Last Modified on UTC-4 Creation Date UTC-4 Validity End Date Amendment 1 Amendment (Approved) Addendum 1_Q & A.pdf 10/5/2026 4:04:49 PM 10/5/2026 4:04:49 PM RFP Technical Documents (Approved) EMP-RFP_MCSS-002_FINAL.pdf 9/2/2026 10:00:45 AM Appendix 1: Abbreviations and Definitions Technical Documents (Approved) Appendix 1-Abbreviations and Definitions.docx 9/2/2026 10:02:11 AM Appendix 4: MBE Participation Goal Technical Documents (Approved) Appendix 4- MBE Participation Goal 2026.docx 9/2/2026 10:02:45 AM Appendix 5: VSBE Participation Goal Technical Documents (Approved) Appendix 5- VSBE Participation Goal 2026.docx 9/2/2026 10:03:21 AM Appendix 6: Living Wage Technical Documents (Approved) Appendix 6-Living Wage.docx 9/2/2026 10:03:59 AM Appendix 9: Table C Technical Documents (Approved) Appendix 9.-SAAS Event Management Platform -MCSS R00R6600426 - TABLE C.xlsx 9/2/2026 10:04:44 AM Appendix B: Bid Form Technical Documents (Approved) Appendix B-Bid Form_R00B6600076.xlsx 9/2/2026 10:05:15 AM Appendix 3: Labor Categories Technical Documents (Approved) Appendix 3-Labor Categories.docx 9/2/2026 10:06:32 AM Attachment D1-A (MBE Participation Schedule) Technical Documents (Approved) Attachment D-1A - Effective 9-1-26.pdf 9/2/2026 10:07:59 AM Attachment D (MBE Forms) Technical Documents (Approved) Attachment-D-MBE-Forms-Effective-9-1-26.pdf 9/2/2026 10:08:41 AM Attachment A: Bid Proposal Affidavit Technical Documents (Approved) Attachment-A-Bid-Proposal-Affidavit.pdf 9/2/2026 10:10:19 AM Attachment E: VSBE Forms Technical Documents (Approved) Attachment-E-VSBE-Forms-Effective-9-1-26.pdf 9/2/2026 10:11:05 AM Appendix I: Conflict of Interest Technical Documents (Approved) Attachment-I.-Conflict-of-Interest-Affidavit.pdf 9/2/2026 10:12:20 AM Appendix K: Location of Performance Disclosure Technical Documents (Approved) Attachment-K.-Location-of-the-Performance-of-Services-Disclosure.pdf 9/2/2026 10:13:16 AM Attachment L: Reference Checks Technical Documents (Approved) Attachment-L.-Reference-Checks.pdf 9/2/2026 10:13:50 AM Attachment M: List of State Projects Technical Documents (Approved) Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf 9/2/2026 10:14:33 AM Attachment N: Legal Action Summary Technical Documents (Approved) Attachment-N.-Legal-Action-Summary.pdf 9/2/2026 10:15:09 AM Attachment P: Prime Contractor List of Subcontractors Technical Documents (Approved) Attachment P. Prime Contractor List of ALL Subcontractors.v2.2026.xlsx 9/2/2026 10:15:54 AM Attachment S: Non Disclosure Agreement Technical Documents (Approved) Attachment-S-Non-Disclosure-Agreement-Contractor.pdf 9/2/2026 10:16:24 AM Attachment U: Contract Affidavit Technical Documents (Approved) Attachment U. Contract Affidavit 8-26.pdf 9/2/2026 10:16:58 AM Attachment Y: Data Use Agreement Technical Documents (Approved) Attachment-Y.-Data-Use-Agreement 4-26.docx 9/2/2026 10:17:33 AM Exhibit 1: MBE-VSBE Research Factors Technical Documents (Approved) Exhibit 1_MBE-VSBE and SBR Research Factors.pdf 9/2/2026 10:44:20 AM Exhibit 2: Sample Contract Technical Documents (Approved) Exhibit 2_Sample Contract.docx 9/2/2026 10:44:51 AM Exhibit 4: Accessibility Policy Technical Documents (Approved) Exhibit 4_SOM Accessibility-Policy-Final.pdf 9/2/2026 10:45:25 AM IT Supplemental Technical Documents (Approved) MCSS IT-Supplemental.docx 9/2/2026 10:45:48 AM 26 Record(s)

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561920Convention and Trade Show Organizers

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