Project Information

Bid Title

RFQ- 2026 Zoning Board Engineering Services, Planning Services, Attorney Services and or Stenograph

Issuing Agency

City of Summit

Location

New Jersey

Published Date

Nov 10, 2025

Closing Date

Nov 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ- 2026 Zoning Board Engineering Services, Planning Services, Attorney Services and or Stenograph
Category:	City of Summit
Status:	Open

Publication Date/Time: 11/10/2025 11:00 AM Closing Date/Time: 11/30/2025 4:00 PM Related Documents: RFQ- 2026 Zoning Board Engineering Services, Planning Services, Attorney Services and or Stenography Services

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NOTE: The City of Summit Zoning Board of Adjustment will consider proposals only from firms or organizations

that have demonstrated the capability and willingness to provide high quality services in the manner described in

this Request for Qualifications.

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF 2026

ENGINEERING SERVICES, PLANNING SERVICES, ATTORNEY SERVICES, AND OR STENOGRAPHY

SERVICES TO & FOR THE CITY OF SUMMIT ZONING BOARD OF ADJUSTMENT

ISSUE DATE: November 10, 2025

DUE DATE: November 30, 2025

Issued by:

City of Summit Zoning Board of Adjustment

GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications:

"Principals" mean persons possessing an ownership interest in the Respondent. If the Respondent is a corporation, principals

shall include each investor who would have any amount of operational control over the Respondent and every stockholder

having an ownership interest of ten percent (10%) or more in the firm

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents

"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Board) have satisfied the qualification

criteria set forth in this RFQ

"Respondent" or "Respondents" - refers to the interested firm (or firms) that submit a Qualification Statement

“Review Team” – Members of the Zoning Board of Adjustment, and its legal and/or financial advisors who shall review

the Qualification Statements

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto

"City" - refers to the City of Summit

"Board" - refers to the City of Summit Zoning Board of Adjustment

SECTION 1

Section 1.1

INTRODUCTION AND GENERAL INFORMATION

Introduction and Purpose

The Board is soliciting Qualification Statements from interested persons and/or firms for the provision of Engineering

Services, Planning Services and Attorney Services to and for the City of Summit Zoning Board of Adjustment, as

more particularly described herein. Through a Request for Qualification process described herein, persons and/or firms

interested in assisting the Board with the provision of such services must prepare and submit a Qualification Statement in

accordance with the procedures and schedules in this RFQ. The Board will review Qualification Statements only from those

firms that submit a Qualification Statement which includes all the information required to be included as described herein

(in the sole judgment of the Board). The Board intends to qualify person(s) and/or firm(s) that: (a) possesses the

professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the

compensation terms and conditions determined by the Board to provide the greatest benefit to the taxpayers of Summit.

Section 1.2 Procurement Process and Schedule

The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public Contracts Law, N.J.S.A.

40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq. The

Board has structured a procurement process that seeks to obtain the desired results described above, while establishing a

competitive process to assure that each person and/or firm is provided with an equal opportunity to submit a Qualification

Statement in response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in

Section 5 of this RFQ, which will be applied in the same manner to each Qualification Statement received. Respondents

agree to at all times abide by all requirements of New Jersey law, including, but not limited to the aforementioned “Pay to

Play” laws, as well as any and all relevant Executive Orders and the New Jersey Election Law Enforcement Commission

disclosure requirements.

Qualification Statements will be reviewed and evaluated by the Board and its legal and/or financial advisors (collectively,

the "Review Team"). The Qualification Statements will be reviewed to determine if the Respondent has met the minimum

professional, administrative and financial criteria described in this RFQ. Under no circumstances will a member of the

Review Team review responses to an RFQ for a position which they or their firm submitted a response. Based upon the

totality of the information contained in the Qualification Statement, including information about the reputation and

experience of each Respondent, the Board will (in its sole judgment) determine which Respondents are qualified from

professional, administrative and financial standpoints. Each Respondent that meets the requirements of the RFQ (in the

sole judgment of the Board) will be designated as a Qualified Respondent and will be given the opportunity to participate

in the selection process.

The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated

completion dates are set forth in Table 1, Procurement Schedule. The Board reserves the right to, among other things,

amend, modify or alter the Procurement Schedule upon notice to all potential Respondents.

All communications concerning this RFQ or the RFQ process shall be directed to the Board’s designated contact person, in

writing.

Designated Contact Person:

Jessica Sands

Land Use Assistant

City of Summit

512 Springfield Avenue

Summit NJ 07901

Qualification Statements must be submitted to, and be received by, the Board, by hand delivery or regular mail, by 4:00

p.m. prevailing time on November 30, 2025. Qualification Statements will not be accepted by facsimile transmission. An

electronic copy of the Qualifications statement must also be submitted. Subsequent to the issuance of this RFQ, the Board

(through the issuance of addenda to all firms that have received a copy of the RFQ) may modify, supplement or amend the

provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed

necessary or appropriate by, and in the sole judgment of, the Board.

TABLE 1

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY

DATE

1. Issuance of Request for Qualifications

November 10, 2025

2. Receipt of Qualification Statements

November 30, 2025

3. Completion of Evaluation of Qualification Statements by the Review Team December 5, 2025

4. Board Review of Review Team Recommendations

December 20, 2025

5. Approval of Professional Services Resolutions by the Board

(Retroactive to January 1, 2026)

January Reorganization Meeting

Section 1.3 Conditions Applicable to RFQ.

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the

following conditions relative to the submission and review and consideration of its Qualification Statement:

•

This document is an RFQ and does not constitute an RFP.

•

This RFQ does not commit the Board to issue an RFP.

•

All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by

the Respondent.

•

The Board reserves the right, in its sole judgment, to reject for any reason, any and all responses and

components thereof and to eliminate any and all Respondents responding to this RFQ from further

consideration for this procurement.

•

The Board reserves the right, in its sole judgment, to reject any Respondent that submits incomplete

responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.

•

The Board reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ,

or otherwise request additional information.

•

All Qualification Statements shall become the property of the Board and will not be returned.

•

All Qualification Statements will become public documents in accordance with applicable law.

•

The Board may request Respondents to send representatives for interviews.

•

Any and all Qualification Statements not received by the Board by 4:00 p.m. prevailing time on November

30, 2025 will be rejected.

•

Neither the Board, its consultants or advisors, nor their respective staffs, including, but not limited to, the

Review Team, shall be liable for any claims or damages resulting from the solicitation or preparation of the

Qualification Statement, nor will there be any reimbursement to Respondents for the cost of preparing and

submitting a Qualification Statement or for participating in this procurement process.

•

The Board may or may not award a contract as a result of this RFQ. If a contract is awarded, the successful

respondent will be required to comply with all local, State and Federal laws as applicable to the contracted

services, including but not limited to: N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action); 42

USC S12101 et seq. (Americans with Disabilities Act); N.J.S.A. 52:32-44 (Business Registration), N.J.S.A.

19:44A-20.27 (Pay to Play Law), N.J.A.C. 17:44-2.2 (Document Retention), and any subsequent

amendments thereto; and the City’s current minimum standard vendor insurance requirements as adopted

by Common Council.

Section 1.4 Rights of the Board.

The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ

and the procurement process in accordance with the provisions of applicable law:

•

To determine that any Qualification Statement received complies or fails to comply with the terms of this

RFQ.

•

To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective

Respondents who have received a copy of this RFQ.

•

To waive any technical non-conformance with the terms of this RFQ.

•

To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all

prospective Respondents who have received a copy of this RFQ.

•

To conduct investigations of any or all of the Respondents, as the Board deems necessary or convenient, to

clarify the information provided as part of the Qualification Statement and to request additional information

to support the information included in any Qualification Statement.

• To suspend or terminate the procurement process described in this RFQ at any time in the Board’s sole

discretion. If terminated, the Board may determine to commence a new procurement process or exercise

any other rights provided under applicable law without any obligation to the Respondents.

The Board shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

Section 1.5 Addenda or Amendments to RFQ.

During the period provided for the preparation of responses to the RFQ, the Board may issue addenda, amendments or

answers to written inquiries. Those addenda will be noticed by the Board and will constitute a part of the RFQ. All

responses to the RFQ shall be prepared with full consideration of the addenda issued prior to the proposal submission date.

Section 1.6 Costs of Proposal Preparation.

Each proposal and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and

expense of the respondent. There shall be no claims whatsoever against the Board, its staff, its consultants or such

consultants’ staff, for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification

Statement or other information required by the RFQ.

Section 1.7 Proposal Format.

Responses should cover all information requested in the questions to be answered in this RFQ.

Responses which in the judgment of the Board fail to meet the requirements of the RFQ or which are in any way conditional,

incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

Commodity Codes

• NAICS 541110Offices of Lawyers
• NAICS 541330Engineering Services

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