Project Information

Bid Title

Senior Care Act and Older Americans Act In-Home Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Nov 20, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0088

Original Source

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Bid Documents

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
25-0088	11/25/2025 1:45:00 PM	Senior Care Act and Older Americans Act In-Home Services	RFB Addendum #1 Addendum #2

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REQUEST FOR BID

RFB #25-0088

SENIOR CARE ACT AND OLDER AMERICANS ACT

IN-HOME SERVICES

October 23, 2025

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for in-home services. If your firm is

interested in submitting a response, please do so in accordance with the instructions contained within the attached Request

for Bid. Responses are due no later than 1:45 pm CST Tuesday, November 4, 2025.

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact

county employees, department heads, using agencies, evaluation committee members or elected officials with questions or

any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing

Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.

Sincerely,

Joe Thomas, NIGP-CPP, CPSM, CPSD, C.P.M.

Director of Purchasing

JT/ks

RFB #25-0088

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Table of Contents

I.

Purpose

II. Submittals

III. Scope of Work

IV. Sedgwick County’s Responsibilities

V. Bid Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Bid Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Bid Conditions

VI. Required Response Content

VII. Response Form

VIII. Pricing Sheet

RFB #25-0088

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I. Purpose

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,

employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

Sedgwick County is seeking bids for in-home services for eligible clients in Butler, Harvey and Sedgwick counties, in

accordance with the specifications outlined, for Sedgwick County Department of Aging & Disabilities / Central Plains

Area Agency on Aging.

II. Submittals

Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFB number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic copy

(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Joe Thomas

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST TUESDAY, NOVEMBER 4, 2025. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive late due to the fault of the

U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Bid responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST, on the due

date. We will continue to have Bid Openings for the items listed currently. If you would like to listen in as these bids are

read into the record, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

III. Scope of Work

Senior Care Act (SCA) Services.

Term: July 1, 2025 – June 30, 2026, with an option to renew for three (3) additional one (1) year periods.

Service Area: Butler, Harvey, and Sedgwick counties

Qualifications: Applicant shall be qualified to provide home health services in Kansas and be licensed by Kansas

Department of Health and Environment in accordance with Kansas act (KSA 65-5101) and (KSA 65-5102).

Senior Care Act (SCA) Services. The applicant should be capable of providing one (1) or more of the types of services

designated for Eligible SCA Participants who become clients through the SCA Program. Please refer to the Kansas

Department for Aging and Disability Services’, Service Taxonomy. The following are required services:

(i) Attendant/Personal Care: Supervision and/or assistance with bathing, medication, dressing, personal

appearance, feeding, transferring, and toileting under the direction of a licensed health professional.

RFB #25-0088

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(ii) Homemaker Services: Providing assistance to customers having difficulty performing one or more of the

following instrumental activities of daily living: preparing meals, shopping for personal items, managing

money, using the telephone, doing light housework, and laundry.

(iii) Medication Issue: Any activity, service, or device associated with medication including the purchase of

such items as medication dispensers, prescription and over-the-counter medication.

(iv) Self-directed Care: Providers interested in acting as a Payroll Agent for SCA Clients pursuing Self-Direct

Care option. As a payroll agent the agency is taking on full responsibility of being the Employer of

Record for the self-directed care provider.

(v) Personal Emergency Response: This service reimburses a monthly fee for the monitoring of a personal

emergency response system. Personal Emergency Response units are electronic devices and have

portable buttons worn by the customer. These units provide 24 hour a day on call support to the customer

having a medical or emergency need that could become critical at any time.

(vi) Personal Emergency Response Installation: Installation of a personal emergency response electronic

device.

Self-Directed Services. Applicant interested in acting as a Payroll Agent for SCA Clients pursuing the Self-Direct Care

must agree to the following:

As a Payroll Agent, your agency is taking on the full responsibility of being the Employer of Record for the self-directed

care provider, which includes (according to the current contract):

(i) Fulfilling the Minimum Wage Requirement.

(ii) Conducting Background Checks.

(iii) Contractor’s Training.

(iv) Accepting the responsibility of paying out unemployment insurance in the event such action is warranted.

(v) Accepting the responsibility of providing Worker’s Compensation and Employer’s Liability Insurance in

the event such action is warranted.

(vi) Accepting the responsibility as the Employer of Record, including sole responsibility for any liability

arising out of self-direct care.

Hours of Service. Applicant shall be available to provide SCA Services on all weekdays and weekends, and holidays, if

applicable.

SCA Program Requirements.

• Hours of Service

• Attend Required Meetings

• Accept Eligible Clients

• Follow Established Plan of Care (POC)

• Follow Customer Service Worksheet (CSW)

Older Americans Act (OAA) Services.

Term: October 1, 2025 – September 30, 2026, with an option to renew for three (3) additional one (1) year periods.

Service Area: Butler, Harvey, and Sedgwick counties

Qualifications: Applicant shall be qualified to provide home health services in Kansas and be licensed by Kansas

Department of Health and Environment in accordance with Kansas act (KSA 65-5101) and (KSA 65-5102).

Older Americans Act (OAA) Services. The applicant should be capable of providing one (1) or more of the types of services

designated for Eligible OAA Participants who become clients through the OAA Program. Please refer to the Kansas

Department for Aging and Disability Services’, Service Taxonomy. The following are required services:

(i) Attendant/Personal Care: Supervision and/or assistance with bathing, medication, dressing, personal

appearance, feeding, transferring, and toileting under the direction of a licensed health professional.

RFB #25-0088

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(ii) Homemaker Services: Providing assistance to customers having difficulty performing one (1) or more of

the following instrumental activities of daily living: preparing meals, shopping for personal items,

managing money, using the telephone, doing light housework, and laundry.

(ii) Respite Services – In-home: A respite service provided in the home of the caregiver or care receiver and

allows the caregiver time away to do other activities. During such respite, other activities can occur which

may offer additional support to either the caregiver or care receiver, including homemaker or personal

care services.

(iii) Respite – Out-of-home, overnight: A respite service provided in residential settings such as nursing

homes, assisted living facilities, and adult foster home (or, in the case of older relatives raising children,

summer camps,) in which the care receiver resides in the facility (on a temporary basis) for a full 24-hour

period of time. The service provides the caregiver with time away to do other activities.

Hours of Service. Applicant shall be available to provide OAA Services on all weekdays and weekends, and holidays, if

applicable.

OAA Program Requirements.

• Hours of Service

• Attend Required Meetings

• Accept Eligible Clients

• Follow Established Plan of Care (POC)

IV. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

V. Bid Terms

A. Questions and Contact Information

Any questions regarding this document must be submitted via email to Joe Thomas at joseph.thomas@sedgwick.gov by

5:00 pm CDT, Monday, October 27, 2025. Any questions of a substantive nature will be answered in written form as an

addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/current-bids-

and-proposals/ under the Documents column associated with this bid number by 5:00 pm CDT, Wednesday, October 29,

2025. Firms are responsible for checking the website and acknowledging any addenda on their bid response form.

B. Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for award.

Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any exceptions

to the requirements listed should be clearly detailed in proposer’s response.

Bidders shall:

1. Have proper certification(s) or license(s) for the services/product specified in this document.

2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.

3. Have the capacity to acquire all required permits, bonds, escrows or insurances.

4. Provide appropriate project supervision and quality control procedures.

5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with

meeting this requirement will be the sole responsibility of the vendor.

RFB #25-0088

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Commodity Codes

• NAICS 621610Home Health Care Services

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