Project Information

Bid Title

Extended Stay Hotel Management

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 22, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

274-HCD-FY26-17

Original Source

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Project Description

Solicitation Number:	274-HCD-FY26-17
Project Title:	Extended Stay Hotel Management
Description:	Property management, asset management, and supportive services for the property known as Studios at 2800, a 119-room extended stay hotel located at 2800 Brentwood Road (the “Property”).
Opening Date:	7/2/2026 5:00 PM
Posted Date:	5/22/2026
Status:	Open
Department:	CITY OF RALEIGH

Solicitation Number * 274-HCD-FY26-17	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-07-02T17:00:00.0000000	Posted Date * 2026-05-22T12:32:00.0000000Z	Primary Commodity Code Business administration services
Mandatory Conference/Site Visit 2026-06-03T04:00:00.0000000Z	Special Instructions Bid Agent: redevelopment@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Lanee Edwards
Description Property management, asset management, and supportive services for the property known as Studios at 2800, a 119-room extended stay hotel located at 2800 Brentwood Road (the “Property”).

Attachment Preview

Request for Proposals # 274-HCD-FY26-17

Title: Extended Stay Hotel Management

Issue Date: May 22, 2026

Due Date: July 2, 2026, no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Housing and Community Development

Direct all inquiries concerning this RFP to:

Lauren North

Redevelopment Projects Administrator

Email: redevelopment@raleighnc.gov

(v.09/15/25)

Table of Contents

1 INTRODUCTION................................................................................................................................................... 2

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

1.13

PURPOSE............................................................................................................................................................... 2

BACKGROUND ....................................................................................................................................................... 2

REQUEST FOR PROPOSAL (RFP) TIMELINE......................................................................................................... 3

PRE-PROPOSAL CONFERENCE............................................................................................................................. 4

PROPOSAL QUESTIONS ........................................................................................................................................ 4

PROPOSAL SUBMISSION REQUIREMENTS AND CONTACT INFORMATION............................................................. 5

BUSINESS ENGAGEMENT & OPPORTUNITIES ....................................................................................................... 6

RIGHTS TO SUBMITTED MATERIAL........................................................................................................................ 6

COMMUNICATIONS ................................................................................................................................................ 6

LOBBYING .............................................................................................................................................................. 6

CONFLICTS OF INTEREST ...................................................................................................................................... 6

PROPOSER EXPENSES.......................................................................................................................................... 7

PROPOSER ACCEPTANCE ..................................................................................................................................... 8

2 PROPOSALS ........................................................................................................................................................ 8

2.1 REQUEST FOR PROPOSALS REQUIRED DOCUMENT FORMAT ............................................................................. 8

2.2 RFP DOCUMENTS............................................................................................................................................... 11

3 PROPOSAL EVALUATION................................................................................................................................11

3.1 PROPOSAL EVALUATION CRITERIA (STAGE 1) ................................................................................................... 11

3.2 INTERVIEW/DEMONSTRATION (STAGE 2) ........................................................................................................... 12

3.3 FINAL SELECTION................................................................................................................................................ 12

3.4 NOTICE TO PROPOSERS REGARDING RFP TERMS AND CONDITIONS .............................................................. 13

3.5 CONTRACT TERM ................................................................................................................................................ 13

4 SCOPE OF SERVICES .......................................................................................................................................13

4.1 OPERATIONS PLAN ............................................................................................................................................. 13

4.2 STAFFING PLAN................................................................................................................................................... 14

4.3 MAINTENANCE PLAN ........................................................................................................................................... 14

4.4 SUPPORTIVE SERVICES PLAN & BUDGET .......................................................................................................... 15

4.5 DATA COLLECTION, FINANCIAL MANAGEMENT & REPORTING........................................................................... 16

Appendix I - Proposal Cost Form……………………………...……………………………………….……………...17

Appendix II - Proposal Questionnaire…………………………………………………………………………………18

Appendix III - Reference Questionnaire Form……………………………………………………………………….19

Appendix IV - Sample Contract………………………………………………………………………………………...22

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is soliciting proposals from one or more firm(s) with which to

contract for the following services:

Property management, asset management, and supportive services for the property

known as Studios at 2800, a 119-room extended stay hotel located at 2800 Brentwood

Road (the “Property”).

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Lauren North

Email Address

redevelopment@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The Property was built in 1987 and strategically purchased by the City in 2021 to support

its ongoing effort to address affordable housing. The Property is currently occupied and

undergoing renovations by the City, with a group of 12 rooms in progress and the rest of

the hotel (Phase 3 of the renovation) slated to begin within the next 12 months. Phase 3

will include renovations of the remaining resident rooms as well as the common areas.

Currently, there are 25 additional rooms offline pending repairs in addition to the 12 that

are being renovated.

2

Most rooms are equipped with kitchenettes, including refrigerator, microwave, sink and a

2-burner range. Thirty-five of the rooms do not currently have a kitchenette, but installation

of kitchenettes for those rooms is included in the Phase 3 renovation plans. Housekeeping

services are provided weekly and include sheet and towel service.

The Property has two wings with a total of 119 rooms. The two-story north wing has

exterior access to rooms while in the three-story south wing rooms are accessed by an

interior corridor. Rooms are rented by the week at $200/week or $800/month, a rate set

by the City to maintain the affordability of the property.

The Property is largely occupied by long-term guests (defined as stays of 90 days or

more), approximately eighty percent of whom have lived there for more than a year. The

remaining tenancy is filled with short-term guests (stays of less than 90 days).

The City envisions using the Property as low-barrier extended stay housing and offering

connections to supportive services as needed.

Since 2022, the Property has been managed by the same nonprofit operator that is going

through a transition. The City is seeking a new operator to begin operations as soon as

possible.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

May 22, 2026

Pre-Proposal Conference

Site Visit/Tour

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

June 3, 2026, 2pm

June 4, 2026, 2pm

June 10, 2026

June 17, 2026

July 2, 2026, 5pm

3

Interviews

(if required)

Selection Announced

(tentative)

July 13-17, 2026

July 24, 2026

1.4 Pre-Proposal Conference

The City of Raleigh will conduct a virtual Pre-Proposal Conference, and attendance by

prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance.

The date and time of the Pre-Proposal Conference is shown above in the RFP Timeline

(Section 1.3). The event will be held virtually on Microsoft Teams using the following login

information:

Join Online

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2534

16244145143?p=pV0VdfPdDOSkvp9YyK

Meeting ID: 253 416 244 145 143

Passcode: XT7Zt6ki

Join by Phone

Dial in by phone

+1919-561-6523 390902874#

United States, Raleigh

Find a local number

Phone conference ID: 390 902 874#

The City will also hold an optional tour of the facility for prospective proposers on at the

date shown above in the RFP Timeline (Section 1.3). This is the only time that

prospective proposers are permitted to visit and tour the facility.

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not

later than the date shown above in the RFP Timeline (Section 1.3) for the submittal of

written inquires. The firm’s failure to request clarification and submit questions by the

date in the RFP Timeline above shall be considered to constitute the firm’s acceptance

of all City’s terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made

in response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP

for any Addenda. It is the Proposers responsibility to ensure that all addenda

have been reviewed and, if required signed and returned.

4

Commodity Codes

• NAICS 721110Hotels (except Casino Hotels) and Motels

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