Project Information

Bid Title

PURCHASE OF NINE (9) CURRENT MODEL VEHICLES

Issuing Agency

City of McAllen

Location

Texas

Published Date

Nov 19, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

12-25-P15-205

Original Source

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Bid Documents

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Project Description

Number

12-25-P15-205

Title

PURCHASE OF NINE (9) CURRENT MODEL VEHICLES

Available Date

11/19/2025 4:00 PM

Clarification Deadline

12/8/2025 2:00 PM

Due Date

12/11/2025 3:00 PM

Contact Information

GENESIS GARCIA

BUYER II

GAGARCIA@MCALLEN.NET

Bid Type

INVITATION TO BID

Description

BID NOTICE

Solicitation Type and Name : Invitation to Bid for the Purchase of Nine (9) New Current Model Vehicles

Solicitation Number : 12-25-P15-205

Description : The City of McAllen is soliciting electronic bids for Purchase of Invitation to Bid for the Purchase of Nine (9) new current model vehicles.

Bid Opening : Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, December 11, 2025, at 3:00 p.m., Central Standard Time (CST ) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2 ^nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/81908036364?pwd=nRMt9VmuEK7kGPZCNsyQ6BIboxXV08.1. Call in number: +1 346 248 7799 US (Houston); Meeting ID: 819 0803 6364 ; Passcode: 997996 . All bid responses are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time.  Original, hard copy, and/or late bids shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on until Thursday, December 4, 2025, at 11:00 a.m., Central Standard Time (CST ) . Pre-Submittal Conference is also available through virtual Zoom meetingat: https://us06web.zoom.us/j/86750954509?pwd=iIJgVvuW1zw4t6VUXF86pPGqQQPLA4.1 . Call in number: +1 346 248 7799 US (Houston); M eeting ID: 867 5095 4509 ; Passcode: 201667 . All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will comply with the specification requirements and delivery dates. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO. 12-25-P15-205 NINE (9) NEW CURRENT MODEL VEHICLES

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):

1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities, or to accept the bids considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories : 06510 Bodies, Utility; 06530 Dump Bodies; 07104 Automobiles, School Buses, SUVS, and Vans; 07201-05 Trucks Class 1 through Class 5 Including Diesel & Gasoline

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT

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