Project Information

Bid Title

AUDIO/VIDEO SERVICES FOR LRSD GRADUATION CEREMONIES

Issuing Agency

Little Rock School District

Location

Arizona

Published Date

Aug 7, 2026

Closing Date

Aug 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP27-002

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	RFP27-002 (AUDIO/VIDEO SERVICES FOR LRSD GRADUATION CEREMONIES)
Issue Date & Time	8/7/2026 08:45:21 AM (CT)
Close Date & Time	8/21/2026 02:00:00 PM (CT)
Question Cut Off Date	8/19/2026 12:00:00 PM (CT)
Notes	The Little Rock School District invites your proposal for Audio/Video Services @ Barton Coliseum for our 2027 Graduation Ceremonies. Graduations will be held on May 21, 2027, with the following tentative schedule: Graduation 1 – 8:00 am Graduation 2 – 12:00 pm Graduation 3 – 3:30 pm Graduation 4 – 7:00 pm T he complete request for proposal is available online at https://lrsd.ionwave.net. Interested proposers must register at this site to submit a bid electronically. This is the required method of submission. Proposals will be taken under advisement upon closing, and successful proposers will be notified as soon as an evaluation is completed. The District will negotiate, as appropriate, with the apparent acceptable proposers. Questions relating to this RFP should be submitted under the questions tab before the question deadline, 12:00 p.m. August 19, 2026 . All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. The complete scope of work is available in the attachment section of this bid request. ISSUING OFFICE This RFP is issued by the Procurement Department, Little Rock School District. The Procurement Department is the sole point of contact between proposers and the District on matters pertaining to the award of any contract resulting from this RFP. Proposers under no circumstances shall contact any other Little Rock School District administrators or staff at any time during this procurement process. Any contact with Little Rock School District administrators or staff could result in your bid being disqualified. EVALUATION CRITERIA AND AWARD The contract will be awarded to the contractor who submits the most responsible, responsive offer complying with the instructions specified within. The Owner reserves the right to reject any or all proposals or to waive any formalities or technicalities in any proposal should such be deemed to be in the best interest of the Owner. The proposed costs, fees or expenses will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The District intends to review all proposals. The District intends to award a single contract for all products/services. The District will utilize, but not be limited to, the following criteria in reviewing proposals received. Company Profile (Executive Summary/Vendor’s Ability to Perform/ Qualifications/Vendor’s Experience)/Years in Business Familiarity with Venue/location Age and types of equipment to be used to provide service Cost References

Contact Information

Name	Mrs DeAundrea Galvin
Address	1800 East 6th Street Little Rock, AR 72202 USA
Phone	1 (501) 447-2268
Fax
Email	deaundrea.galvin@lrsd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9582596
Public Question & Answer	Acrobat / PDF	BINVAVL	9582596

Bid Attachments

File Name	Description	File Size
Scope of Service.docx	SOW	16 KB	353751	6929745
Standard Terms and Conditions.docx	Standard Terms and Conditions	21 KB	353751	5496322
Special Terms and Conditions 08.24.docx	Special Terms and Conditions 08.24	21 KB	353751	6190490
Proposer Assusrance and Disclosure.docx (please login to view this document)	PROPOSER ASSURANCE AND DISCLOSURE FORM	15 KB	353751	4929780
REFERENCES.docx	REFERENCES	13 KB	353751	4660910
Supplier Registration.pdf	Supplier Registration Instructions	376 KB	353751	4826868

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 512110Motion Picture and Video Production

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.