Project Information

Bid Title

On Call School Kitchen Refrigeration Repairs and Maintenance IFB - 27SCH004B

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

May 21, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

27SCH004B

Original Source

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Bid Documents

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Project Description

Bid Number:	27SCH004B
Bid Title:	On Call School Kitchen Refrigeration Repairs and Maintenance IFB - 27SCH004B
Category:	Bids for Building Construction Services (Chapter 149)
Status:	Open

Description: (Advertised in Hometown Weekly issue of Thursday, May 21, 2026) (Advertised on the MNPA’s website, Thursday, May 21, 2026) (Published in Central Register issue of Wednesday, May 20, 2026) (Advertised in CommBuys on Thursday, May 21, 2026) LEGAL NOTICE Town of Needham Invitation for Bid (IFB) Bid # 27SCH004B On Call School Kitchen Refrigeration Repairs and Maintenance The Town of Needham is accepting sealed bids for the On Call School Kitchen Refrigeration Repairs and Maintenance project. Copies of the Invitation for Proposals package will be available beginning on May 21, 2026 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 during normal business hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission deadline. Sealed bids must be submitted no later than 1:00pm, June 9, 2026 to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Kathleen King Town Manager May 21, 2026 Publication Date/Time: 5/21/2026 9:00 AM Closing Date/Time: 6/9/2026 1:00 PM Contact Person: Ashley Ellis, Management Analyst; 781-455-7550; dpwbids@needhamma.gov Related Documents: 27SCH004B On Call School Refrigeration IFB

Attachment Preview

Town of Needham

Department of Public Works

Public Services Administration Building, 500 Dedham Avenue

Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date

Bid Title

Bid Number

Number of

Documents

Pre-Bid Meeting

May 21, 2026

On Call School Kitchen Refrigeration Repairs and

Maintenance

27SCH004B

The Bid Package consists of 2 PDF documents. Returning this form

confirms receipt of all the documents.

N/A

Questions Due

June 1, 2026 at 5:00pm

June 9, 2026 at 1:00pm, Administration Office of the

Bids are Due

Department of Public Works located at the Public Services

Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received

our bid package noted above. It is recommended that interested bidders complete this

acknowledgment and return via email to dpwbids@needhamma.gov . Only by

doing this, will the Town be able to provide notification of any addenda or answered

questions relating to this bid. Only those companies or individuals shown on the

Distribution Register will receive addenda to this bid. By completing and

returning this acknowledgement will ensure you are recorded on the Distribution

Register. Proposals from companies or individuals not acknowledging the addenda may be

rejected as not responsive.

Number of Company

or Individual

Name / Title of

Contact

Address

City/Town, State, Zip

Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before

submitting your bid to the Town. Bidders who access the bid package from the Town’s

website are responsible for checking the website periodically for any addenda that may be

issued by the Town.

27SCH004B

1

On Call School Kitchen Refrigeration Repairs and Maintenance

27SCH004B

Release Date May 21, 2026

Pre-Bid

Conference

N/A

Deadline for

Questions

Bids Due

June 1, 2026 at 5:00pm

June 9, 2026 at 1:00pm

Director of Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

27SCH004B

2

(Advertised in Hometown Weekly issue of Thursday, May 21, 2026)

(Advertised on the MNPA’s website, Thursday, May 21, 2026)

(Published in Central Register issue of Wednesday, May 20, 2026)

(Advertised in CommBuys on Thursday, May 21, 2026)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB)

Bid # 27SCH004B

On Call School Kitchen Refrigeration Repairs and Maintenance

The Town of Needham is accepting sealed bids for the On Call School Kitchen Refrigeration Repairs

and Maintenance project. Copies of the Invitation for Proposals package will be available beginning on

May 21, 2026 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham,

MA 02492 during normal business hours, or from the Town’s web site www.needhamma.gov/bids.aspx and

will be available until submission deadline.

Sealed bids must be submitted no later than 1:00pm, June 9, 2026 to the Administration Office of the

Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL

NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right

to reject any and all bids as determined to be in the best interests of the Town and to waive minor

informalities.

Kathleen King

Town Manager

May 21, 2026

27SCH004B

3

27SCH004B

On Call School Kitchen Refrigeration Repairs and Maintenance

Procurement in Brief

Primary Procurement Contact

Contract Manager

Ashley Ellis, Management Analyst 781-

455-7550 x72368

Emily Murphy, Nutrition Services Director

Bid Package Available

May 21, 2026 - Information and details of bidding

requirements may be obtained at the Administration

Office DPW, PSAB, 500 Dedham Ave., Needham, MA

02492, or online at the Town’s web site

http://www.needhamma.gov/bids.aspx

Pre-Bid Meeting

Bid Deposit

Deadline for Written Questions

Addenda

When and where bids are due

Where bids will be opened

Number of Required Paper Copies

Contract Award

N/A

5% bid deposit is required as part of bid

June 1, 2026 at 5:00pm

By Mail: DPW - 500 Dedham Ave., Needham,

MA 02492

By Email: dpwbids@needhamma.gov

Questions are to be clearly labeled as:

QUESTIONS - On Call School Kitchen

Refrigeration Repairs and Maintenance –

27SCH004B

If any changes are made to this bid, an addendum

will be issued. Addenda will be posted on the Town’s

webpage and emailed to all bidders on record as

having received the bid package.

June 9, 2026 at 1:00pm, Administration Office

DPW, PSAB, 500 Dedham Ave., Needham, MA

02492.

LATE BIDS WILL NOT BE CONSIDERED

Charles River Room, PSAB, 500 Dedham Ave.,

Needham, MA, 02492, after submission deadline

1 copies

July 2026

Approval of School Superintendent and Town Counsel

is REQUIRED

Contract Length

This Agreement shall be for a term commencing

July 1, 2026 and ending June 30, 2027. This

agreement may be renewed or extended for 1

year at the sole discretion of the Town.

27SCH004B

4

Upon Award of Contract

Payment Bond

50% payment bond, if required

Performance Bond

100% performance bond, if required

Insurance

Refer to Contract Terms

* Facsimile transmissions for written inquiries must be sent prior to the above date and time

deadlines. Any hand delivery or facsimile received after the due date and time will not be

addressed. The time/date stamp machine located in the receiving office will govern for the

date and time requirements mentioned in the table above and throughout this document.

Please allow enough time for hand delivery or facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to

change, delay, cancel, or expedite the contract award date. The Bidder agrees that the

offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids

(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs

first. The Town reserves the right to reject any and all bids as determined to be in the best

interests of the Town and to waive minor informalities.

27SCH004B

5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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