Project Information

Bid Title

RFQ for Stable Program Instructions and Coordination

Issuing Agency

Lackawanna County

Location

Pennsylvania

Published Date

Apr 24, 2026

Closing Date

May 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

Coordination

Original Source

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Bid Documents

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Project Description

RFQ for Stable Program Instructions and Coordination

RFQ ID #: 114/26/1100/04

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed submittals will be received and reviewed by the County of Lackawanna Board of Commissioners for the provision of services to eligible individuals served by the Department of Health and Human Services - Office of Youth and Family Services STABLE program. This RFQ will be used in applying for funds to provide services for Fiscal Years: July 1, 2026 to June 30, 2029.

Respondents must submit their written submittals by 4 p.m. on May 25, 2026
Contact: Gayle Sensi at sensig@lackawannacounty.org

Attachment Preview

LACKAWANNA COUNTY BOARD OF COMMISSIONERS

DEPARTMENT OF HUMAN SERVICES

OFFICE OF YOUTH AND FAMILY SERVICES

REQUEST FOR QUALIFICATIONS

FOR STABLE PROGRAM INSTRUCTIONS AND COORDINATION

Fiscal Years 2026-2027 through 2028-2029

Issued: April 24, 2026

RFQ ID #: 114/26/1100/04

1. INTRODUCTION:

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed

submittals will be received and reviewed by the County of Lackawanna ("COUNTY")

Board of Commissioners ("Board of Commissioners") for the provision of services to

eligible individuals served by the Department of Health and Human Services - Office of

Youth and Family Services STABLE program. This RFQ will be used in applying for

funds to provide services for Fiscal Years: July 1, 2026 to June 30, 2029.

Submission Deadline:

Respondents must submit their written Submittals by 4:00 p.m.

prevailing time:

May 25, 2026

Contact Person:

Gayle Sensi

Email: sensig@lackawannacounty.org

Submissions received will be reviewed and evaluated by the Department of Human

Services - Office of Youth and Family Services (herein after referred to as the

Department), based upon such criteria as the Department, in its sole discretion, deems

appropriate. The Department reserves the right to request clarification or additional

information from any respondent. The Department, in its sole discretion, may accept or

reject any or all submittals.

The Department reserves the opportunity to modify this Request for Qualifications

(herein after referred to as RFQ) at its own discretion and without prior notice, and to

waive any immaterial defect or informality in any proposal as may be permitted by law.

Page 1 of 12

2. PURPOSE:

The purpose of this Request for Qualifications is to solicit submissions from qualified

agencies and /or individuals to provide professional services on behalf of the County in

connection with the administration of the STABLE Program.

Service areas include:

▪ Management and Care of Horses and potentially other livestock used in an

instructional setting

▪ Horse riding and horsemanship instruction

▪ Assistance in curriculum development with OYFS personnel to foster

prosocial interactions with adults and peers in the STABLE program in

partnership with a child welfare professional and/or a law enforcement

professional

▪ Instruction to at-risk youth regarding care of animals

3. PROCEDURES FOR RESPONDING TO REQUEST FOR QUALIFICATIONS:

One (1) original copy of the Submittal must be provided.

Submittals must be emailed directly to Lackawanna County Department of

Human Services, Office of Youth and Family Services - Attn: Gayle Sensi at

sensig@lackawannacounty.org. Submittals must be sent with the submitting

agency or individual and the RFQ number clearly marked in the Subject Box.

Submittals by fax, telephone, or UPS is not permitted.

The final selection will be made in the sole discretion of the Department.

4. PRE-SUBMITTAL MEETINGS:

Submitters can request a pre-submittal meeting by contacting Gayle Sensi at

sensig@lackawannacounty.org .

5. QUESTIONS:

Questions can be submitted via email to sensig@lackawannacounty.org

* Questions will be answered by the appropriate individual(s) and responded to within 3

business days via email, with a return reply acknowledging receipt of the email request.

Page 2 of 12

* QUESTIONS AND ANSWERS WILL BE SHARED WITH ALL SUBMITTERS within 7

days through posting on the Lackawanna County website at

www.lackawannacounty.org

All questions pertaining to this RFQ must be electronically submitted on or

before: Friday, May 8, 2026

6. CRITERIA FOR EVALUATION OF QUALIFICATIONS:

The Department will independently evaluate each submittal and selection will be made

upon the following criteria:

1. Experience and reputation in the field.

2. Experience and reputation in the field with respect to contracting with or

directly working for governmental entities to provide services on behalf of the

County.

3. Nationally recognized certification(s) for horse riding instruction or at least ten

years of instruction/riding experience.

4. Experience in working with at-risk children including but not limited to children

with a history of abuse and/or neglect, behavioral health issues, intellectual

disabilities, and criminogenic needs in a primarily outdoor setting.

5. Availability to accommodate any required meetings of the Department.

6. Ability to meet reporting requirements and timelines for completion as set forth

by the Department including data collection for research and analysis regarding

program outcomes.

7. Other factors determined to be in the best interest of the County in the

Department’s sole discretion.

7. SUBMISSION REQUIREMENTS:

Each Submission must be in sufficient detail to permit evaluation, at a minimum, with

respect to the following issues. Submissions must include the information that is

specifically requested herein as well as such additional information as a respondent

deems relevant to the process. Each submitter agrees that their Submittal constitutes a

firm offer to the County that cannot be withdrawn for ninety (90) days from the

Submission due date

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To achieve a maximum degree of comparability, the Submissions shall be organized in

the manner specified below and use corresponding lettering and/or numbering.

Title Page:

(1 page): Show name of your firm, address, name of contact, telephone

number(s) and email address along with the current date. Also include the title and

number of the RFQ.

Table of Contents:

All Submissions to the County must include the following:

SECTION 1 Agency Information (see Form A)

▪ Name, address, phone number and email address of the agency;

▪ The corporate officer’s name, title and signature. This person must

be able to execute agreements on behalf of the agency;

▪ The service(s) for which the submittal has been prepared.

SECTION 2 Agency Description (see Form A)

▪ A brief description of your agency’s history, ownership and

organizational structure;

▪ Include as attachments an organizational chart, a copy of the most

recent audit and a copy of any licenses that pertain to services

provided.

SECTION 3 Agency Services (see Form A)

▪ List all services provided by your agency and address at which they

are provided.

SECTION 4 Scope of Services/Statement of Qualifications (see Form B)

▪ Provide a description of the proposed service and your agency’s

qualifications and experience in providing this service;

▪ Provide the names, experience, qualifications and applicable

licenses held by the individual primarily responsible for servicing

the Program and any other person(s), whether as employees or

subcontractors, with specialized skills that would be assigned to

service the Program.

Page 4 of 12

SECTION 5 County Contracts (see Form C)

▪ Provide a listing of all like or similar service contracts or Mutually

Agreed Upon Written Agreement (MAWA) with other county

programs to provide services. Include agency name, contact

person, services, contract dates and amounts. If no other contracts,

please state N/A.

SECTION 6 Statement of Assurances (see Form D)

▪ A statement of assurance that your agency is not currently in

violation of any regulatory rules and regulations set forth by the

Pennsylvania Department of Human Services (DHS) that may have

any impact on your agency’s operations;

▪ A statement of assurance that your agency has no conflict of

interest in providing service on behalf of Lackawanna County;

▪ A statement of assurance that your agency is not involved in any

current or pending litigation involving Lackawanna County or any of

its Departments or Authorities;

▪ A statement of the insurances currently held by your agency.

SECTION 7 Additional Information

▪ Include any additional information not specifically required but

deemed important and relevant by the submitting agency.

SECTION 8 Subcontractors

▪ RESPONDENTS SHOULD NOTE THAT ANY AND ALL WORK

INTENDED TO BE SUBCONTRACTED AS PART OF THIS

SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND

MATERIALS AND REFERENCES FOR PROPOSED

SUBCONTRACTOR(S) – NO EXCEPTIONS

8. RESPONSIBILITIES:

The successful Submitter shall have primary responsibility for the following:

*

The provider must be able to provide care of horses and other Program animals

as needed including but not limited to weekends, holidays, or evenings.

Page 5 of 12

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 611430Professional and Management Development Training

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