Project Information

Bid Title

DC3 Banking RFP 2025 Final Review

Issuing Agency

Dodge City Community College

Location

Kansas

Published Date

Dec 10, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DC3 Banking RFP 2025 Final Review

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Request for Proposals

Comprehensive Banking Services

For Dodge City Community College

Proposal due: December 15, 2025

By: 12:00 pm CST

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Dodge City Community College

Request for Proposals (RFP)

Seeking

Comprehensive Banking Services

Table of Contents

I. Introduction ............................................................................... 3

II. RFP Requirements and Schedule ............................................... 3

III. Scope of Services ....................................................................... 8

IV. Information Requested .............................................................. 9

V. Evaluation and Award Criteria .................................................22

Appendix A: Intention to Submit Proposal .......................................23

Appendix B: Historical Data / Expected Volumes .............................24

Appendix C: Current Account Structures ..........................................25

Appendix D: Three Months Activity for Account Analysis ................26

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I. Introduction

Dodge City Community College seeks a financial partner that shares the core values

of the College. The College desires a relationship where students come first; our

community is embraced and celebrated; integrity and innovation are the

expectations for a successful partnership. The College is looking for a financial

partner who can provide excellent customer service; innovative banking products;

and can be a good steward of the public funds entrusted to it.

II. RFP Requirements and Schedule

This Request for Proposal (RFP) is issued to solicit proposals from qualified,

experienced, financially sound and responsible financial institutions to provide

comprehensive banking services for Dodge City Community College (the College).

The services required are outlined below. A more detailed scope of services is

defined in Section III.

• Depository services

• Positive pay service

• Remote deposit capture

• Electronic Funds Transfer; originate and receive

• Wire Transfers (prefer an online option)

• Cash management and investment services

• Electronic / online banking

In selecting a financial institution, the College’s primary goals are to partner with a

financial institution that demonstrates quality and responsive communication in

matters of customer service, and demonstrates local decision-making capabilities

to handle any emergency needs the College may require.

A detailed description and a representation of the current account structure of the

College is given in Appendix C. Proposals may include alternative account

structures that offer the College improved efficiencies and economy.

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A. Schedule of Proposal

Issue RFP to Prospective Bidders

Written Questions due to College

Responses to Questions by College

Proposals due to College

Bid Reviews (Trustee Finance Sub-Committee)

Award Bid – Selection (Board of Trustee Meeting)

Implementation / Go Live

11/21/2025

12/01/2025

12/08/2025

12/15/2025

01/20/2026

01/27/2026

TBD

B. Intention to Submit Proposal

If your financial institution is interested in receiving updates to this RFP, including

responses to submitted questions from all participating financial institutions,

please complete Appendix A: Intention to Submit Proposal. If we have not received

the requested information in Appendix A from you by November 21, 2025, we shall

assume that you are not submitting a proposal.

C. Submission of Written Questions

All questions about the RFP shall be submitted by email by end of business on

11/21/2025 to Jeff Cermin (jcermin@dc3.edu).

The College will provide an electronic response to questions to all prospective

proposers by 12/01/2025.

D. Preparation of Proposal

Careful attention must be paid to all requested items contained in this RFP. Please

read the entire package before posing questions and/or bidding.

Each proposal shall be prepared simply and economically, avoiding the use of

elaborate promotional materials beyond what is sufficient to provide a compete,

accurate, and reliable presentation. For ease of review, the proposals must follow

the outline in Section IV of this RFP. Each response should be clearly numbered

and the full question listed. Each page of the proposal must be sequentially

numbered.

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E. Submission of Proposals

In order to be considered for selection, financial institutions must submit response

to this solicitation no later than noon on December 15, 2025.

Proposals must be submitted by email to:

Jeff Cermin, VP of Administration & Finance/CFO, jcermin@dc3.edu

Erica Littlewood, Director of Business Services/Comptroller,

elittlewood@dc3.edu

No other distributions of the proposals shall be made by the financial institution. It

is the responsibility of the financial institution to assure that the proposal is

delivered to the place designated to receive proposals prior to the deadline. Offers

received after the deadline may not be considered. No unsolicited, corrected or

resubmitted proposals will be accepted after the proposal submission deadline.

F. Time and Location of Proposer’s Presentation

If deemed necessary, the College may invite selected financial institutions to meet

with the evaluation team at a time to be determined at the College.

G. Effective Period of Proposals

Proposals must state the period for which the proposal shall remain in effect (i.e.

how much time does the College have to accept or reject the proposal under the

terms of the proposal).

H. Bid Reservations

Notwithstanding any other provisions of this RFP, the College reserves the right to

award this contract to the financial institution that best meets the requirements of

the RFP and not necessarily to the lowest cost proposer. Furthermore, the College

reserves the right to reject any or all bids, to award in whole or in part, and to waive

minor immaterial defects in bids. The College may consider, at its sole discretion,

any alternative bid.

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