Project Information

Bid Title

SUMMIT COUNTY RESOURCE ALLOCATION PARK'S (SCRAP) SURVEYING SERVICES

Issuing Agency

Summit County

Location

Colorado

Published Date

Apr 23, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SUMMIT COUNTY RESOURCE ALLOCATION PARK'S (SCRAP) SURVEYING SERVICES

View RFP

PUBLIC NOTICE SUMMIT COUNTY RESOURCE ALLOCATION PARK (SCRAP), SUMMIT COUNTY GOVERNMENT

REQUEST FOR PROPOSAL

SURVEYING SERVICES

Summit County Government is seeking proposals from qualified and licensed land surveyors to provide professional on-call land surveying services for the Summit County Resource Allocation Park (SCRAP) located at 639 Landfill Road Dillon, CO 80435. Services consist of landfill certification, construction staking, quality assurance, drone surveying, aerial photography, and general surveying services.

Submit questions regarding the proposals to Bill.Schenk@summitcountyco.gov and Amanda.McQueer@summitcountyco.gov. Deadline for questions is 12:00pm MST April 30th, 2026.

Said proposals will be accepted by electronic submission to Bill.Schenk@summitcountyco.gov and Amanda.McQueer@summitcountyco.gov or by hardcopy until 12:00pm MST/MDT on Thursday May 14th, 2026.

At said time and place, all proposals that have been duly received will be publicly opened in person and read aloud. The Contract will be awarded to the lowest responsible bidder who best meets the requirement of Summit County and the public interest.

The Summit County Board of County Commissioners reserves the right to reject any or all proposals, to waive irregularities or informalities, and to conduct such investigations or negotiations as it deems necessary to select the most responsible and responsive bid.

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SUMMIT COUNTY RESOURCE ALLOCATION PARK

970 668 4290 ph

summitcountyco.gov

639 Landfill Rd. | PO Box 3789

Dillon, Colorado 80435

REQUEST FOR PROPOSAL

SUMMIT COUNTY RESOURCE ALLOCATION PARK

(SCRAP LANDFILL) ON-CALL SURVEYING SERVICES

PROPOSAL NO.: LF05-14-2026

PROPOSALS DUE: 5/14/2026 NO LATER THAN

12:00PM MST

REQUEST FOR PROPOSALS

For

SUMMIT COUNTY RESOURCE ALLOCATION PARK

SURVEYING SERVICES

April 23rd, 2026

RFP NO.: LF 05-14-2026

Proposals Due:

Thursday May 14th, 2026 by 12:00pm MST/MDT

Overview

Summit County Government (“County”) is soliciting proposals from qualified land surveyors to provide

professional surveying services at the Summit County Resource Allocation Park (SCRAP) on an as-needed, on-call

basis.

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the

County SCRAP Offices, 639 Landfill Road., Dillon, CO 80435. Contact Bill Schenk, SCRAP Assistant Director,

Bill.Schenk@SummitCountyCO.gov and Amanda.McQueer@summitcountyco.gov, 970-668-4293. for

additional project information

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Surveying Services for

the Summit County Resource Allocation Park. The contractor will provide timely and responsive services to support

ongoing operations, regulatory compliance, and capital improvement projects. Services may be requested at short

notice and will require coordination with County staff. Services include, but are not limited to landfill certification,

construction quality assurance, drone surveying for airspace calculations, aerial photography, and general surveying

needs.

Work shall be completed as set forth in a contract for this project to be negotiated with the County based upon the

contractor’s written proposal.

Date and time of service

Service will be performed on an on-call basis. The scheduling basis for surveying work will be agreed upon prior to

contract. Potential schedule should be included in contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses

arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising

out of the performance of services by Contractor. No later than seven (7) days following the execution of an

Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with

certificates of insurance evidencing the types and amounts of insurance specified below:

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

 $1,000,000 Each Accident

 $500,000 Disease Policy

 $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

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iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability

arising out of any auto (including owned, hired and non-owned autos) used in the performance of

services under this Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written

approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be

provided to the County upon request. With regard to all insurance, such insurance shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other valid

insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format

Costs for performing services outlined in this request for proposals shall be clearly stated to allow the County to

effectively evaluate each proposal. Potential daily schedule of services should also be included.

• Proposers shall provide a detailed annual fee schedule outlining rates for all personnel classifications, field

crew sizes, support staff, and any applicable expenses.

• Proposers shall complete the attached Bid Form and include hourly rates for the following services:

o Professional Land Surveying

o Survey Technician

o CAD Technician

o 1-person field crew

o 2-person field crew

o 3-person field crew

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or comments that might

be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not

committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this

work.

The following pages contain the RFP instructions and owners requirements.

Part I - ADMINISTRATIVE INFORMATION

A. Issuing Officer

This Request for Proposals (“RFP”) is issued the Summit County Resource Allocation Park (SCRAP), For questions,

please contact Bill Schenk, SCRAP Assistant Director, at Bill.Schenk@SummitCountyCO.gov and

Amanda.McQueer@summitcountyco.gov or 970-668-4293.

B. Purpose

This RFP provides prospective contractors with sufficient information to prepare and submit proposals for

consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks

outlined in the RFP.

C. Scope

This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.

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These are mandatory requirements that must be met to be eligible for consideration.

D. Scheduling

Proposals must be submitted via email to Bill.Schenk@SummitCountyCO.gov and

Amanda.McQueer@summitcountyco.gov, to the Summit County Resource Allocation Park, by Thursday May

14th, 2026 no later than 12:00pm MST/MDT. The proposal should outline the schedule for commencement of service.

E. Inquiries and Questions

Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of

the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Bill Schenk, SCRAP Assistant Director.

Summit County Resource Allocation Park

970-668-4293

Bill.Schenk@SummitCountyCO.gov & Amanda.McQueer@summitcountyco.gov

Time Schedule:

Friday, April 24th, 2026 Request for Proposals publicly advertised and posted on County website

Friday, May 1st, 2026 at 12:00pm Deadline for all Questions

Thursday, May 7th, 2026 12:00pm All Questions, Comments and Responses to Questions posted by the County at

Bids and Proposals on www.SummitCountyCO.gov

Thursday May 14th, 2026 Proposals must be submitted via email to Bill.Schenk@summitcountyco.gov and

Amanda.McQueer@summitcountyco.gov no later than 12:00 p.m. MST/MDT

Thursday, May 14th, 2026 Official Bid Opening at 12:00pm.

Thursday, May 21st, 2026 Interview with short-listed Proposers if necessary

Thursday, May 21st, 2026 Contract negotiations (week of)

Thursday, May 28th, 2026 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

F. Instructions for Submission of Proposals

It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and with

appropriate text in the email subject line and text in the top few lines of the body of the email:

Email Address:

Bill.Schenk@SummitCountyCO.gov

Amanda.McQueer@summitcountyco.gov

Subject Line Text:

Surveyor’s Company Name: RFP for SCRAP Surveying Services

Body Text:

ATTN: Bill Schenk, Assistant Director, Summit County Resource Allocation Park

Proposal for: SCRAP Surveying Services

SCG Version 02.22

1. Contractor's company name

2. Contact name and phone number

G. Late Proposals

It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive to the Summit

County Resource Allocation Park by 12:00pm MST/MDT on Thursday, May 14th, 2026.

H. Proprietary Information

Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.

I.

Response Material Ownership

All materials submitted regarding this RFP become the property of the County and will only be returned at the County's

option.

J. Incurring Costs

The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed

contract.

K. Acceptance of Proposal Content

The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement is

reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and

such contractor may be removed from future solicitations.

L. Acceptance Time

The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.

M. Budget

Costs for performing services must be included in the proposals and should be clearly stated to allow the County to

effectively evaluate each proposal.

PART II – PROPOSAL CONTENT

The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor

may have about meeting these requirements shall be specifically identified in the proposal.

Scope of Work

Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the

services, and any recommendations on improving efficiencies in the process.

Qualifications

Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a

brief description of past and current projects. Each summary shall include a brief project description and name, address

and phone number of a local contact person involved in the project. The statement of qualifications should also provide

a summary of contractor's ability to successfully complete the requirements of this RFP. The statement of qualification

shall be brief but shall include at a minimum the following:

1. Description of similar projects

2. Capabilities (including equipment) and staff

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Commodity Codes

• NAICS 541370Surveying and Mapping (except Geophysical) Services

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