Project Information

Bid Title

RFP - Youth Recreation Transportation Services

Issuing Agency

City of Temple City

Location

California

Published Date

May 6, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Youth Recreation Transportation Services
Category:	Requests for Proposals
Status:	Open

Description: The City is seeking proposals from qualified companies to provide recreation transportation for youth programs. Publication Date/Time: 5/5/2026 5:00 PM Closing Date/Time: 6/5/2026 10:00 AM Related Documents: 2026 RFP - Youth Recreation Transportation Services1

Attachment Preview

City of Temple City

REQUEST FOR PROPOSALS

For:

YOUTH RECREATION

TRANSPORTATION SERVICES

Proposals Release Date

May 5, 2026

Proposal Submittal Due Date

June 5, 2026 at 10:00 am

CITY OF TEMPLE CITY

NOTICE INVITING REQUEST FOR PROPOSALS (RFP)

FOR

YOUTH RECREATION TRANSPORTATION SERVICES

NOTICE IS HEREBY GIVEN that the City of Temple City is seeking proposals for Youth Recreation

Transportation Services for a three (3)-year term beginning July 1, 2026 and ending on June 30, 2029 with

two (2) mutual one (1) year extensions.

The RFP can be obtained at the Temple City Parks & Recreation Department, Live Oak Park Annex Building,

10144 Bogue Street, Temple City, CA 91780 or can be printed from the Temple City website at

https://www.ci.temple-city.ca.us/bids.aspx.

Sealed Proposals:

Contractors will deliver two (2) hard copies and one (1) electronic copy on a memory storage device to

the following address on or before 10:00 am on June 5, 2026 (POSTMARKS WILL NOT BE ACCEPTED):

Temple City Parks & Recreation Department

Live Oak Park Annex Building

10144 Bogue Street, Temple City, CA 91780

Attn: Adam Matsumoto, Parks and Recreation Director

(Staff will evaluate proposals in private; no public opening is required for this proposal.)

This submission shall include the entire Request for Proposals documentation and any amendments if issued.

Proposals received after the above-cited time will be considered a late bid and not accepted.

Please direct all questions, inquires, and comments regarding this RFP only to Parks and Recreation Director

Adam Matsumoto, if necessary, to ensure responsiveness and consistency with the RFP process.

The City of Temple City hereby notifies all bidders that it will affirmatively insure that in any given agreement

entered into pursuant to this advertisement, Disadvantaged Businesses and Women’s Business Enterprises

will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, religion, sex, sexual orientation, gender identity, or national origin in

consideration for an award.

Please note the passage of Measure AA by Temple City voters in November 2016 imposed strict restrictions

related to campaign contributions and gifts to City Council members by Contractors and prospective

Contractors (see http://templecity.us/MeasureAA ). All submitting firms should be aware of these restrictions.

Adam Matsumoto

Parks & Recreation Director

(626) 285-2171

amatsumoto@templecityca.gov

2

TABLE OF CONTENTS

Section I: Proposal Information for Contractors……………..................................... 4

RFP Timeline……………………………………………………………………... 4

Scope and Location of Work……………………………………………………. 4

Examination of Contract Document and Work Sites…………………………. 4

Interpretation of Contract Documents…………………………………………..5

Submittal Requirements………………………………………………………….5

Evaluation Criteria………………………………………………………………...6

Award of Contract…………………………………………………………………7

Deliverables Required of Successful Contractor………………………………7

Compliance with Applicable Laws……………………………………………… 7

Permits and Codes………………………………………………………………..7

Disqualification of Contractor…………………………………………………….7

Work Schedule…………………………………………………………………….8

Terms of Agreement……………………………………………………………... 8

Pre-Contractual Expense………………………………………………………...8

City of Temple City Business License…………………………………………. 8

Communication with City…………………………………………………………8

Liability and Insurance……………………………………………………………8

Indemnification…………………………………………………………………….12

Independent Contractor…………………………………………………………. 12

Payment…………………………………………………………………………… 12

Completing and Signing Forms………………………………………………….12

Section II: Scope of Work……………………………………………………………….. 13

Section III: Submittals…………………………………………………………………….16

Bid Proposal……………………………………………………………………….17

Statement of Experience…………………………………………………………22

Exceptions to Specifications……………………………………………………. 24

Section IV: Exhibits……………….……………………………………………………… 25

Exhibit A - Contract Agreement Template…………………………………….. 25

3

SECTION I

PROPOSAL INFORMATION FOR CONTRACTORS

RFP TIMELINE

The schedule of key milestones related to this RFP for Adult Excursion Transportation Services

are as follows:

• Proposal Release Date:

• Written Questions Submission Deadline:

• City Response to Written Questions:

• Proposal Submittal Due Date:

• Award of Contract (Tentative):

• First Day of Transportation Services:

May 5, 2026

May 15, 2026

May 19, 2026

June 5, 2026

June 16, 2026

July 1, 2026

1. SCOPE AND LOCATION OF WORK

The Youth Recreation Transportation Services (“Contract”) consists of providing field trip

transportation (school bus style) for the City’s youth recreation programs including Summer Day

Camp, STARS Club, Youth Committee and LEAD. The work to be performed under the Contract

consists of furnishing all necessary personnel, materials, equipment and transportation to take

participants from a park or school site located in the City to a designated field trip location in Southern

California and back per the Scope of Work within this RFP.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES

Before submitting a bid, the bidder must (i) examine the Contract Documents thoroughly; including

without limitation the Agreement wherein each of the other Contract Documents is identified; (ii) visit

the sites and the locality where the work is to be performed to familiarize themselves with local

conditions that may in any manner effect the cost, progress or performance of the work in strict

accordance with the Contract Documents; (iii) familiarize themselves with federal, state and local

laws, ordinances, rules and regulations that may in any manner affect the cost, progress or

performance of the work in strict accordance with the Contract Documents; and (iv) study and

carefully correlate bidder's observations with the Contract Documents.

By submitting a bid, the bidder warrants that they have complied with every requirement of this

proposal and that the Contract Documents are sufficient in scope and detail to indicate and convey

understanding of all terms and conditions for performance of the work.

All questions about the meaning or intent of the Contract Documents shall be submitted to Adam

Matsumoto, Parks & Recreation Director, no later than 5:00 pm on May 15, 2026.

City of Temple City

Adam Matsumoto, Parks & Recreation Director

E-mail –amatsumoto@templecityca.gov

4

All interpretations shall be issued via written Addendum, which will be posted on the City website,

but it shall be the bidder's responsibility to make inquiry as to the Addendum issued. Failure of the

bidder to receive any such Addenda shall not relieve the bidder from any obligation under the

Contractors bid as submitted.

Only interpretations issued by written Addendum will be binding: all such Addendums shall become

part of the Contract Documents. Interpretations issued orally or by any means other than as specified

in this section shall be without legal effect.

3. INTERPRETATION OF CONTRACT DOCUMENTS

No oral representation or interpretations will be made to any Contractor as to the meaning of the

Contract Documents. Requests for interpretation shall be made in writing no later than May 15, 2026

at 5:00pm. Interpretations, where necessary, will be made by the City in the form of an addendum to

the Contract Documents and, when issued, will be sent as promptly as is practical to all parties to

whom the RFP documents have been issued. All such addenda shall become part of the Contract.

Requests for information shall be directed to:

City of Temple City

Adam Matsumoto, Parks & Recreation Director

E-mail –amatsumoto@templecityca.gov

It shall also be the Contractor’s responsibility to call to the attention of the City any missing pages in

the Contract Documents, including the addendum. These items shall be brought to the attention of

the Project Manager in writing at the above address no later than May 15, 2026 at 5:00pm.

4. SUBMITTAL REQUIREMENTS

Successful proposals must include:

 Bid Proposal

 Statement of Experience

 Exceptions to Specifications

Proposals must fully address all areas requested, contain complete technical submittals, references,

and data to verify qualifications and experience and include a statement that the City contract can

be executed, and any exceptions. Proposals without complete submittal data will be considered non-

responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms

and conditions. Any exceptions taken to the proposal specifications must be listed as a separate item

in the Exceptions to Specifications, which is included in this RFP..

5

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 624110Child and Youth Services

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