Project Information

Bid Title

Generator and UPS Testing and Maintenance

Issuing Agency

Schuyler County

Location

New York

Published Date

Nov 26, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Generator and UPS Testing and Maintenance
Category:	Schuyler County Bids & RFPs
Status:	Open

Description: PLEASE TAKE NOTICE, that the Clerk of the Schuyler County Legislature will RECEIVE SEALED BIDS for Generator and Uninterruptable Power Supply Testing and Maintenance for Schuyler County Buildings and Grounds. Bid specifications may be obtained at the Buildings and Grounds Department, 910 South Decatur Street, Watkins Glen, NY, or by calling 607-535-8111 or by email For security reasons, you must enable JavaScript to view this E-mail address. . Bid specs are also available at www. schuylercounty.us (Purchasing Dept / Bids & RFPs). Bids shall be enclosed in a sealed envelope and marked “SEALED BID – GENERATOR AND UPS TESTING & MAINTENANCE” and be mailed or delivered to the Clerk of the Legislature at 105 Ninth Street, Unit 6, Watkins Glen, NY, 14891, no later than 10:00 a.m. on Thursday, December 11, 2025. Bids will be opened at 10:15 a.m. that same day and acceptance or rejection at a later date by the Schuyler County Legislature. The County of Schuyler reserves the right to accept or reject any and all bids. DATED: November 18, 2025 Nicole L. Smith, Deputy Clerk SCHUYLER COUNTY LEGISLATURE Publication Date/Time: 11/26/2025 6:00 AM Closing Date/Time: 12/11/2025 10:00 AM Related Documents: Schuyler County Generator UPS Testing Maintenance Bid 2026 2029

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SCHUYLER COUNTY

BUILDINGS AND GROUNDS

Request for Bid

Generator and Uninterruptible Power

Supply (UPS) Testing and Maintenance

January 1, 2026 – December 31, 2029

SUBMIT SEALED BID BEFORE THE DUE DATE AND TIME TO THE ADDRESS BELOW

WHERE THEY WILL BE PUBLICLY OPENED AND READ

Due Date: Thursday, December 11, 2025 at 10:00 am

Opening: Thursday, December 11, 2025 at 10:15 am

Schuyler County Legislative Office

105 Ninth Street, Unit 6

Watkins Glen, NY 14891

1

Generator and Uninterruptible Power Supply (UPS)

Testing and Maintenance

1/1/2026 – 12/31/2029

NOTICE

PLEASE TAKE NOTICE, that the Clerk of the Schuyler County Legislature, will RECEIVE SEALED BIDS

for Generator and Uninterruptible Power Supply (UPS) Testing and Maintenance for Schuyler County

Buildings & Grounds. Bid documents and specifications may be obtained at the Buildings & Grounds office

located at 910 S. Decatur Street, Watkins Glen, NY 14891, on the Schuyler County website,

www.schuylercounty.us (Purchasing Dept / Bids & RFPs), or by emailing slafever@co.schuyler.ny.us

Bids shall be enclosed in a sealed envelope and marked “SEALED BID – GENERATOR AND

UNINTERRUPTIBLE POWER SUPPLY (UPS) TESTING AND MAINTENANCE” and be mailed or

delivered to the Clerk of the Legislature at 105 Ninth Street, Unit 6, Watkins Glen, NY 14891, no later than

10:00 a.m. on Thursday, December 11, 2025. Bids will be publicly opened at 10:15 a.m. that same day.

Acceptance or rejection will be done at a later date. The County of Schuyler reserves the right to accept or

reject any and all Bids.

INSTRUCTIONS TO BIDDERS

1. Bids must be submitted in a sealed envelope as set forth herein.

2. Bidders are responsible for submitting their Bids to the appropriate location prior to the time indicated in

the specifications. Bidders assume the risk of any delay when Bid is mailed. No Bids will be accepted

after the designated time indicated. Faxed and/or emailed Bids will not be accepted.

3. Questions about or clarifications of any technical specifications must be made in writing by sending an

email to: kthurston@co.schuyler.ny.us, at least seven (7) days prior to Bid opening. Verbal inquiries will

not be responded to.

4. Bidders shall indicate on the outside of the sealed Bid the following:

a. Company Name

b. “Sealed Bid – Generator and Uninterruptible Power Supply (UPS) Testing and Maintenance”

c. Date and Time Bid is Due – Thursday, December 11, 2025 at 10:00 am

5. Bids must be completed on attached Bid document; no other format will be accepted. Bids submitted on

another format or revised Bid schedule will be considered non-responsive. INCLUDE ONE (1)

ORIGINAL AND ONE (1) COPY OF BID DOCUMENT.

6. Bid will be awarded to the Bidder submitting the best value for all items requested on the Bid as per the

enclosed Bid specification.

7. The Schuyler County Legislature reserves the right to reject any or all of the Bids in full or part.

8. Each Bid must include the signed acknowledgment and affirmation contained on Page 3 of this Bid

Document.

9. Each Bid and any resulting contract shall incorporate by reference and include the attached Appendix A:

Standard Clauses for Schuyler County Contracts and Appendix B: Minimum Insurance Standards for

Schuyler County Contracts. Any Bid or response to this request which alters, amends or deletes either

Appendix shall be deemed non-responsive. For the purpose of Appendix B, the bidder shall be considered

a “Category II” Bidder.

10. “Information to Bidders” and “General Conditions” are incorporated herein, and into any resulting

contract.

11. This Bid process is governed by NYS General Municipal Law Sec. 103, as well as the County’s

purchasing policy and other applicable authority.

2

SCHUYLER COUNTY

Generator and Uninterruptible Power Supply (UPS)

Testing and Maintenance

Bid Document

January 1, 2026 – December 31, 2029

Due Date: Thursday, December 11, 2025 at 10:00 am

Schuyler County Legislative Office

105 Ninth Street, Unit 6

Watkins Glen, NY 14891

Bidder has read, understands, acknowledges and agrees that this Bid and all attachments thereto will be relied upon

by, and filed with, registered or recorded in or otherwise become a part of the records of, the County of Schuyler

and the public offices and servants thereof. Bidder affirms, to the best of his/her/its knowledge, information and

belief, that the representations, agreements and promises made by Bidder in this Proposal and all attachments

thereto, together with any and all exhibits or appendices, including, but not limited to, Schuyler County Appendix A

(“Standard Clauses for Schuyler County Contracts”) are true, complete and accurate.

By signing and submitting this Bid for consideration by Schuyler County, the Bidder acknowledges that they have

read, understand and agree to all aspects of the specifications as presented without reservations or alterations and

proposes to furnish all labor, materials, and equipment necessary to complete the work.

I affirm this ___ day of _________________, ____, under the penalties of perjury under the laws of New York,

which may include a fine or imprisonment, that the foregoing is true, and I understand that this document may be

filed in an action or proceeding in a court of law. In a written instrument, any person who knowingly makes a false

statement, which such person does not believe to be true, has committed a crime under the laws of the State of New

York punishable as a Class A Misdemeanor. (PL § 210.45)

BIDDER: ______________________________________________________ (Legal Name of Company)

SIGNATURE: ________________________________________________ (Authorized Signature)

NAME:

________________________________________________ (Print Name)

TITLE:

________________________________________________ (Title)

ADDRESS:

________________________________________________ (Street Address / City / State / Zip)

MAILING ADDRESS: ________________________________________________ (PO Box / City / State / Zip)

EMAIL: _____________________________________________

PHONE: ___________________

3

Generator and Uninterruptible Power Supply (UPS)

Testing and Maintenance

1/1/2026 – 12/31/2029

Information to Bidders

1 Each Bidder shall be prepared, if requested, to furnish evidence, including documentary evidence, to

establish proof of responsibility, insurance coverage and ability to perform the contract if awarded.

2 Acceptance of Bidder’(s) Bid shall obligate the Bidder(s) to provide the contracted services within the

specifications, and for the time period, described herein. Bids cannot be withdrawn after Bid opening.

3 Schuyler County reserves the right to cancel the contract at any time for any reason in whole or in part, with

thirty (30) days written notice to the successful Bidder. The County also reserves the right to immediately

cancel the contract for breach, non-performance, or in the event of Bidder’s inability to properly perform the

contracted services.

4 Cancellation due to Non-Appropriation of Funds – Schuyler County reserves the right to cancel the contract

in the event that the County Legislature, during the enactment of the County Budget, fails or declines to

appropriate money for the continuation of the contract(s). And if this agreement is funded in whole or in part

by state or federal grant funds, payment to the Bidder is contingent upon the receipt of such funds by the

County. If funding is reduced or eliminated during the term hereof, the County’s obligation shall be

proportionately affected. See, also, Schuyler County Appendix A.

5 Any Time & Material work that may result in the technician on site to be paid overtime must be approved by

the Schuyler County Buildings and Grounds designee.

6 The Specifications and instructions as set forth herein are complementary, are intended to provide for, and

include everything necessary for, the proper and orderly execution and completion of the service as specified.

Specifications that have omissions in reference to any material and/or service description which obviously

was intended under the Contract, shall not excuse or relieve the awarded Bidder from furnishing the same.

Materials described in words which have a generally accepted technical or trade meaning, shall be interpreted

by such customary and recognized standard of meaning.

7 A high level of quality service is expected of all awarded Bidders. The awarded Bidder shall work with the

designated County representative to determine mutually convenient application times, schedules, and any

other incidentals required to make sure the materials, products, and equipment requested are in accordance

with the needs of Schuyler County.

8 Each Bidder shall guarantee that the products specified in their Bid are of a quality equal to those requested

in the Bid specifications. The specific materials, products, and equipment ordered and delivered will not be

substituted unless agreed upon by the County.

9 Each Bidder is expected to be fully knowledgeable of the products to be furnished before submitting a Bid.

Acceptance of any Bid shall obligate the Bidder to provide the products within the Bid specifications for the

amount of the bid regardless of improper interpretation by the Bidder. Permission will not be given to

withdraw, modify, or explain any Bid after the time of the Bid opening.

4

Generator and Uninterruptible Power Supply (UPS)

Testing and Maintenance

1/1/2026 – 12/31/2029

General Conditions

1 All invoices must reference the Generator and Uninterruptible Power Supply (UPS) Testing and

Maintenance with appropriate charges as specified on the Bid Form and shall be clearly defined as to

location. Unclear, non-prices or otherwise unreadable invoices will be returned to the Bidder(s) for

clarification and may not be included in the current month’s audit. Bidder(s) shall supply invoices in

duplicate unless invoice has a tear off remittance stub.

2 No charge will be allowed for Federal, State, or Municipal sales, and/or excise tax. Schuyler County is

exempt from any such taxes.

3 Bid pricing shall remain in effect for the duration of the contract.

4 In cases where identical Bids are submitted, award of the Bid shall be at the discretion of the Schuyler

County Legislature.

5 Bidder should note that “Appendix A, Standard Clauses for Schuyler County Contracts” and “Appendix B,

Minimum Insurance Standards for Schuyler County Contracts”, attached hereto, are hereby expressly made

part of the Bid Document as if fully set forth herein. All such appendices shall be incorporated into any

resulting contract. Any response to this request that changes, amends or deletes either Appendix shall be

deemed non-responsive.

6 Upon acceptance of the Bid, the successful Bidder shall execute a completed contract in the sample form

annexed hereto and shall incorporate these Bid documents, and Schuyler County appendices. Upon

acceptance of a Bid and incorporation, references herein to “Bidder” or “Bidders” shall be deemed to also

refer to “Contractor” for purposes of the resulting contract documents.

7 The contract shall commence upon full execution by the legislature or upon such date as indicated in the

contract under “term.”

8 For purposes of “Appendix B, Minimum Insurance Standards for Schuyler County Contracts”, the Bidder

shall be deemed a “Category II” Bidder under the “County Insurance Requirements for All Contractors” and

shall maintain and provide proof of insurance in accordance with said standards, the terms and conditions of

this Bid Document and all appendices.

9 “Prevailing Wage Schedule,” PRC# 2025013456 is annexed hereto and incorporated by reference.

10 The winning Bidder shall coordinate work schedule with the Schuyler County Buildings and Grounds

designee. Arrangements can be made by calling (607)535-8111, Monday through Friday, between 8:00am

and 4:00pm.

11 All services shall be completed within the term of the resulting contract and billed within a reasonable time

thereafter.

12 Schuyler County reserves the right to cancel any contract award at any time by written notice, or in the event

of failure to meet the general conditions of the award by immediate written cancellation, mailed to the

address of the Bidder shown on the Bid documents.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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