Project Information

Bid Title

RFP for Revaluation Services

Issuing Agency

Town of Westbrook

Location

Connecticut

Published Date

Dec 1, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Revaluation Services
Category:	Finance
Status:	Open

Description: Please send any questions to Pam Aldred at For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 11/21/2025 12:00 AM Closing Date/Time: 12/15/2025 2:00 PM Related Documents: 2026 RFP Revaluation Services

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TOWN OF WESTBROOK RFP FOR A REVALUATION PROGRAM

TOWN OF WESTBROOK

REQUEST FOR PROPOSAL FOR A

REVALUATION SERVICES

John Hall III

First Selectman

866 Boston Post Rd

Westbrook CT 06498

860-399-3040 Ext 1112

KEY DATES

RFP Issued:

Last Day to Submit Inquiries:

Proposal Awarded (Not Definite)

Completion Date

Friday, November 21st, 2025

Monday, December 15th, 2025

Tuesday, December 23rd, 2025

Tuesday, December 22nd, 2026

TOWN OF WESTBROOK RFP FOR A REVALUATION PROGRAM

Table of Contents

1. BASIC INFORMATION ................................................................................................................ 4

1.1 Information...................................................................................... 5

2. PROPOSAL FORM FOR REVALUATION SERVICES........................................................... 6

2.1 Definitions ....................................................................................... 8

2.2 Scope Of Project ............................................................................... 8

2.3 Effective Date .................................................................................. 9

2.4 Parcel Count .................................................................................... 9

2.5 Town Data ....................................................................................... 9

3. GENERAL CONDITIONS........................................................................................................... 10

3.1 State Certification ........................................................................... 10

3.2 Personnel ...................................................................................... 10

3.3 Protection of The Town .................................................................... 11

3.4 Changes and Subletting Of Contract.................................................. 16

3.5 Completion Date and Time Schedule ................................................. 16

3.6 Payment Schedule .......................................................................... 18

4. RESPONSIBILITIES OF CONTRACTOR ............................................................................... 20

4.1 Good Faith ..................................................................................... 20

4.2 Public Relations PAMPHLET INSTEAD .............................................. 20

4.3 Conduct of Company Employees ....................................................... 20

4.4 Records ......................................................................................... 20

4.5 Assessment Notices ........................................................................ 22

4.6 Informal Public Hearings.................................................................. 22

4.7 Board of Assessment Appeals ........................................................... 23

4.8 Litigation ....................................................................................... 23

4.9 Information.................................................................................... 24

5. BUILDING COST SCHEDULES................................................................................................ 25

5.1 General ......................................................................................... 25

5.2 Types of Cost Schedules .................................................................. 25

5.3 Depreciation Schedules ................................................................... 26

5.4 Schedule for Town .......................................................................... 26

6. APPRAISAL SPECIFICATIONS ............................................................................................... 27

6.1 Appraisal of Land ............................................................................ 27

6.2 Appraisal of Residential Buildings and Structures ................................ 28

6.3 Appraisal of Commercial, Industrial, Public Utility, and Special Purpose

Properties ........................................................................................... 30

6.4 Control and Quality Checks .............................................................. 31

7. FIELD CHECKS ........................................................................................................................... 31

7.1

Building Permits......................................................................31

8. RESPONSIBILITIES OF THE TOWN ...................................................................................... 32

8.1 Nature of Service............................................................................ 32

2

TOWN OF WESTBROOK RFP FOR A REVALUATION PROGRAM

8.2 Cooperation ................................................................................... 32

8.3 Items Furnished By the Town ........................................................... 32

9. TRAINING..................................................................................................................................... 34

9.1 Personnel ...................................................................................... 34

9.2 Location ........................................................................................ 34

9.3 Documentation ............................................................................... 34

10. TRANSMITTAL OF DELIVERABLES TO THE ASSESSOR............................................... 34

10.Records.......................................................................................... 34

3

TOWN OF WESTBROOK RFP FOR A REVALUATION PROGRAM

REQUEST FOR PROPOSALS

FOR A REVALUATION PROGRAM

THE TOWN OF WESTBROOK, CONNECTICUT

1. BASIC INFORMATION

The Town of Westbrook, Connecticut will undertake a program to revalue all Real

Property, effective October 1, 2026. Contractors interested in providing the

Revaluation Services set forth in the attached Specifications are invited to deliver

3 (three) copies of the proposals to the

Office, Town Hall, 866

Boston Post Road, Westbrook CT 06498, no later than 2:00 PM, December 15th,

2025, at which time and place such proposals will be opened, read and recorded.

No decisions will be made at the time of the opening. All proposals will be

forwarded for review and recommendation to the Assessor.

Instructions: All proposals shall be sealed, addressed to the

and marked:

"Westbrook, Connecticut Proposals for FY2026 Revaluation Services"

All information pertaining to the Contractor's technical and management

approach to completing this project, as well as the proposed cost, timetable and

staffing plan, shall be presented in the proposal. The proposal must address, at a

minimum, each of the issues set forth in the Request for Proposals as well as any

addendums in order to be considered responsive. Any proposal that does not

respond to each issue in the Request for Proposals may be rejected by the Town

as non-responsive.

The Town reserves the right, in its sole discretion, to reject any and/ or all

proposals received if it determines it to be in the best interest of the Town.

The Assessor reserves the right to amend this request for proposals at any time

prior to the deadline for submission of proposals and to reject any or all proposals

received if it determines it to be in the best interests of the Town. The Town is

licensed to utilize the Appraisal Vision CAMA Software of Vision Government

Solutions of Cabot, Massachusetts. The town is not looking to change the

existing CAMA software at this time. All data entry will be the responsibility of the

Contractor.

4

TOWN OF WESTBROOK RFP FOR A REVALUATION PROGRAM

1.1 Information

In addition to addressing each of the items in the specifications, the

Contractor must submit, as part of its proposal, the following information:

a) A Letter of Transmittal signed by the individual authorized to negotiate in

good faith for the Contractor stating that the offer is effective for at least

sixty (60) Calendar Days from the deadline for the submission of proposals.

b) A list of Connecticut Municipalities for which the Contractor has completed

Revaluation Programs for last five years, and contact information.

c) A list of shoreline municipalities for which the Project Manager has

managed revaluation projects.

d) A list of Connecticut Revaluation Contracts for which the Contractor is

currently committed with time table for completion.

e) The Town utilizes Vision Government Solutions Version 8 CAMA Software in

house. Therefore, each Contractor must show evidence of familiarity with

the system by submitting a list of projects previously worked on that

required the use of the Vision Government Solutions Version 8 CAMA

Software.

f)

program.

g)

pursuant to Connecticut General Statutes 12-2c.

h) A bid bond or certified check in the amount of 5% of this bid must be

submitted by the bidder with its bid as a guarantee that, in case the

contract is awarded to it, they will, within ten business days after

appropriation of funds and notice of award, commence to negotiate such

contract and furnish a satisfactory Performance Bond and Payment Bond,

for approval by the Town of Westbrook.

i) The Town of Westbrook, in its sole discretion, reserves the right to reject

any and all bids. Bids which are irregular in form, incomplete, conditioned,

or qualified may be disregarded and rejected as improper except that the

Town may waive any defects or irregularities. All bids are subject to

appropriation by the Town of Westbrook.

5

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